Find out how actiTIME works at the online demo sites. There is no registration needed — you will be able to log in as one of the pre-configured users.
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Basic actiTIME Features
These features are available in all actiTIME packages, including Free Small Team edition.
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Use weekly timesheet for entering time & comments
Enter hours worked for all days of the current or past weeks. Add comments to the time you enter. View and print entered time and comments by months.
The Time-Track In Detail Report implemented in Accounting & Management Extensions provides detailed and customized view of the reported time and comments.
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Track working time on by-customer and by-project basis
actiTIME collects time expenses for tasks associated with particular project and customer. The number of customers, projects, and tasks is not limited.
You can then group and filter collected data by customers and projects in the system reports. For example you can group report data by customers, then by projects, and then by billing types.
Terms customer, project, and/or task do not fit your process? You can rename each level of the time-tracking hierarchy to meet your precise needs.
With Management Extension you can restrict access by projects and assign project teams.
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Track time off and sick leaves
Register time offs and sick leaves along with hours worked. Review the entered information in the Staff Output Report.
With the Management & Accounting Extensions you can create an unlimited number of leave types and generate Leave Time Reports.
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Enter & modify time and comments on behalf of other users
actiTIME allows the users with the corresponding access rights to see, enter and modify time-track information on behalf of other users.
It is performed through the same interface which is used for personal time-tracking.
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Track overtime and undertime
actiTIME calculates overtime / undertime values as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
The calculated values are shown in the interfaces for entering time and in the Overtime Report.
You can turn off tracking of undertime hours in the system settings.
With Accounting Extension you can define hourly user rates for overtime hours.
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Generate Overtime reports
Overtime Report provides you with information on overtime / undertime reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates.
Overtime / undertime values are calculated as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
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Get staff load in one click
You can monitor personal time expenses in everyday work using Staff Output Report. Staff Output Report provides you with information on who, when, on which tasks, and how much time has reported.
You can select how to group records shown in the report using variety of grouping options. In particular you can group report data by customers, projects, billing types, and dates.
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Group & filter report data the way you need
All actiTIME reports allow grouping of report records using up to 4 grouping levels. The grouping options include customers, projects, billing types, dates, users.
Using these grouping options you can analyze the same data set from the different points of view. For example, you can create a report with records grouped by customers, projects, and tasks and then create another report for the same data with records grouped by bylling types and users.
You can also create reports for a specific date range and filter report data by customers, projects, and users.
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Save & restore report parameters using named report configurations
actiTIME users can save configurations of report parameters individually for each of the reports. This allows you to avoid configuring report parameters each time you want to generate a report.
Saved report configurations are public and available for all users who have access to the corresponding report.
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Export report data in the CSV format for viewing in external programs
All reports generated by actiTIME may be exported in CSV format for further analysis and/or for importing to other software.
For example, you can open the exported reports in the Microsoft Excel.
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View & print personal time reports
actiTIME users can view their personal time reports by months.
Time reports for the selected month can be printed out and signed.
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Configure users' access to the system using individual access rights
Access rights are managed individually for each user of the system.
A set of granted rights defines the user's permission to access actiTIME interfaces and data.
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Name task hierarchy levels to match your organization terminology
By default actiTIME collects time expenses for tasks associated with particular project and customer.
You can re-name terms customer, project, and task, and thus create your own hierarchy for tracking time expenses.
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Place your corporate logo on actiTIME pages
You can replace the default actiTIME logo with your corporate logo on all actiTIME pages.
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Choose the color scheme that better corresponds to your corporate colors
There are 9 color schemes you can choose from:
- Parisian Blue
- Azure Blue
- Aquamarine
- Fern Green
- Yellow Green
- Charcoal Grey
- Orange
- Purple
- Red
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Management Extension Features
Additional actiTIME features for improving task and project management. These features are available in downloadable packages with Management Extension and in the hosted version of actiTIME.
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Specify task estimates & Track project progress
actiTIME allows you to specify time estimates for the tasks and then compare reported working time with estimates using the Estimated vs. Actual Time Report.
Estimates are specified on the tasks level and then summed up for customers and projects.
Do not use time estimates in your everyday work? You can easily turn off this feature in the system settings.
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Assign project teams
You can restrict access to the information on reported time and comments on by-project basis.
Assign a project team and only team members will be able to access this project tasks and time entered for them (except the users with administrative access rights who can access all projects).
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Get detailed and customizable view on the reported time and comments
Time-Track In Detail Report shows all time and comments reported by actiTIME users in the format convenient for in-depth analysis.
With this report you can see every time record and every comment to it.
Time-Track In Detail Report helps you:
- provide your customers with more information on the completed work;
- get a more detailed view of your current workflow;
- do in-depth analysis of your staff's time-track.
The report allows you to use up to 4 grouping levels for structuring report data and a number of grouping options that include customers, projects, biling types, dates, and users.
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Lock entered time & comments from modifications
Protect time-track from further modifications by users.
You can define a "locking date", and the system will lock the time-track period preceding this date for all users and for all customers, projects and tasks.
Such locking will help you avoid situations when users edit their time-track data after it has been: approved, used for billing, audited.
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Create custom leave types
Register leave time along with hours worked.
With Management Extension you can create an unlimited number of custom leave types.
With the Accounting Extension you can define hourly user rates for the created leave types.
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Generate Leave Time reports
Leave Time Report provides you with detailed information on leave time reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates and filtered by leave types.
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Accounting Extension Features
Additional actiTIME features for billing and cost analysis. Available in downloadable packages with Accounting Extension and in the hosted version of actiTIME
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Specify user rates & Calculate project costs
Define hourly user rates and assess cost of work using the Cost Report. actiTIME supports user rates for regular working hours, overtime, and leave time.
Information shown in the Cost report can be grouped by customers, projects, users, and billing types. You can also filter report records by customers, projects, and dates.
With the Accounting Extension you can use Profit/Loss Report to compare calculated costs with revenues calculated on the basis of billing rates.
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Specify billing rates & Calculate revenues
Define task billing types and billing rates. Preview income using the Billing Report - sum up time by billing types and calculate corresponding revenues.
actiTIME supports both billable and non-billable tasks. You can create an unlimited number of billing types.
As in the other actiTIME reports, you can group information shown in Billing Report using a number of grouping options and filter report records by customers, projects, and dates.
With the Accounting Extension you can use Profit/Loss Report to compare calculated revenues with costs calculated on the basis of user rates.
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Calculate profit/loss by customers, projects, and tasks
Profit/Loss Report implemented in actiTIME allows you to compare costs calculated on the basis of hourly user rates and billable amounts calculated on the basis of the billing rates.
When analyzing profit/loss you can take into account leave time and overtime costs.
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Create invoices in PDF format
Create invoices in PDF format on the base of billable information shown in Billing Report.
All invoice parameters are configurable. At first (in the parameters of Billing Report) you can specify how to group invoice data and filter it by customers and projects.
And then (in the invoice form) you can edit information shown in the invoice lines, add taxes and discounts, define terms, enter an optional customer message, etc.
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Lock entered time & comments from modifications
Protect time-track from further modifications by users.
You can define a "locking date", and the system will lock the time-track period preceding this date for all users and for all customers, projects and tasks.
Such locking will help you avoid situations when users edit their time-track data after it has been: approved, used for billing, audited.
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Get detailed and customizable view on the reported time and comments
Time-Track In Detail Report shows all time and comments reported by actiTIME users in the format convenient for in-depth analysis.
With this report you can see every time record and every comment to it.
Time-Track In Detail Report helps you:
- provide your customers with more information on the completed work;
- get a more detailed view of your current workflow;
- do in-depth analysis of your staff's time-track.
The report allows you to use up to 4 grouping levels for structuring report data and a number of grouping options that include customers, projects, biling types, dates, and users.
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Create custom leave types
Register leave time along with hours worked.
With Accounting Extension you can create an unlimited number of custom leave types and define hourly user rate for each of them.
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Generate Leave Time reports
Leave Time Report provides you with detailed information on leave time reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates and filtered by leave types.
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See Also
Online Demo
Installation Options
With actiTIME you may choose a deployment option that better suits your needs:
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Downloadable version
The downloadable version is meant for installation on your own Windows or Linux server, behind your firewall.
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Hosted version
Instead of running actiTIME on your own computer you can get access to actiTIME Online, which is hosted by Actimind, Inc. on its servers.
Support
- Leave a voice mail: +1 (877) 5715365
- Request support via email
- Review online documentation