Online Documentation

User Guide

Overtime Report

Section Contents

• • Report Description
  • Overtime Report Parameters

Report Description

This report provides you with information about overtime/undertime and overall leave time reported by actiTIME users within the selected date range.

Overtime/undertime information includes:

• overtime/undertime automatically calculated for the system users
• overtime/undertime manually reported by the system users

Report results can be grouped by users and by dates:

• First group results by users, then by dates
• First group results by dates, then by users
• Group report results by users only
• Group report results by dates only

For each user and/or date the report provides you with the following information:

• Overtime/undertime manually entered by the users who are allowed to do that (see section User Management: Create New User for the detailed description of overtime/undertime tracking settings that can be configured for a user).

  If a user is allowed to enter overtime/undertime manually, the system will inform this user when the specified overtime differs from an automatically calculated value, but the final decision how much time to report as overtime/undertime the user makes by him/herself.

  Thus overtime submitted by a user may differ from the overtime automatically calculated by the system.

  If overtime/undertime calculation mode configured for a user is 'Automatic', this column shows '-' instead of the entered overtime/undertime.

• Overtime/undertime automatically calculated by the system

  Auto-calculated overtime/undertime

  = ∑(

  Hours worked for nonworking days

  ) + ∑((

  Hours worked for working day

  ) + (

  Leave Time

  ) - (

  Workday duration

  ))

  The system applies the following rules when calculating overtime/undertime automatically:

  1. All working hours submitted for nonworking days are considered as overtime

  2. When sum (time-track + leave time) reported by a user for a working day exceeds workday duration set up for this user, the time exceeding workday duration is considered as overtime (but no more than hours worked for this day).

  3. If a sum (time-track + leave time) reported by a user for a working day is less than workday duration set up for this user, then

     • when undertime tracking is turned on - time difference between workday duration and this sum is considered as undertime

     • when undertime tracking is turned off - overtime is considered to be 0:00

  4. If leave time tracking is turned off in the system settings, all leave time is ignored (even if users had reported some leave time before its tracking was turned off).

  Note that overtime values are positive and undertime values are negative.

  For information on how to specify workday duration for a user see section System Administration: User management: Edit user information and access rights.

• Hours worked reported by the user/for the specified date

• Total leave time reported by the user/for the specified date (if leave time tracking is not turned off in the system settings)

The following filters are available for the Overtime report:

• System users - you can create a report for all staff with enabled overtime/undertime tracking or only for the selected system users.
• Date range

Overtime Report Parameters

Parameters of Overtime Report include:

• Users to generate report for - all staff with enabled overtime/undertime tracking or selected actiTIME users.

  To show users with disabled access in the 'Selected Staff' list select 'Show users with disabled access' checkbox under the list.

• Data grouping options

• Time format to be used in the HTML report - either decimal format (##.##) or hours/minutes format (HH:MM).

  This option is not applicable to the reports in CSV format. Reports in the CSV format always use decimal format for time-track data.

• Date range - you can use one of pre-defined date ranges or configure a custom date range.

Initially, just after your login to actiTIME, the report parameters are pre-set to the following options:

• Users: All staff with enabled overtime/undertime tracking
• Data grouping: Days by Users
• Time format: As configured in the general system settings
• Date range: Current month