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Time-Track In Detail Report

Time-Track in Detail report provides the most detailed timesheet information including user comments on the reported time.

Data available in the report depends on user permissions and assigned scope. Managers can run this report on their assigned team, while regular users see their own hours. For more details, please see Permissions Required to Run a Report section.

Example of Time-Track In Detail report

Example of Time-Track In Detail report

Time-Track in Detail report allows you joining reported time and comments by tasks. If this option is selected, columns Date and User are hidden (if they are not selected as grouping options), and columns Spent Time and Comments contain aggregated values.

Example of Time-Track In Detail report

Example of Time-Track In Detail report(with two levels of data grouping and comments joined by tasks)

You can also use plain report format if you need raw data.

Example of Time-Track In Detail report

Example of Time-Track In Detail report, plain report format

Tip: actiTIME automatically calculates subtotals for grouping levels when grouping report records.

Time-Track In Detail Report Parameters

To represent data in the most detailed way, the Time-Track in Detail Report offers many data grouping and filtering parameters.

  1. Date range. You can select a preset date range or enter a custom one using calendar.
  2. Data Grouping Level. Up to three data grouping levels are available in Time-Track in Detail Report.
    reports-dashboard-1-screen

    By changing data grouping order, you can summarize your data by different parameters.

    If you need data on what projects are the most time-consuming and what users are working on these projects, you can choose grouping by projects, then by users:

    tt-detail-report-img-grouping

    If you need information on how users manage their time by spending it on specific tasks, group the data by users, then by tasks, etc.:

    tt-detail-report-img-grouping-users

    Tip: If you have typical projects associated with different customers, you can group report data by project names. Your report will contain data related to each typical project.

    If you have typical tasks present in a number of projects, you can group data by task names. Your report will contain data related to each typical task.

    Use Join comments by tasks option to group comments by tasks: after applying this option, all comments for a specific task are shown in the row of this task.

    Time-Track in Detail Report without joining comments by tasks

    Time-Track in Detail Report without joining comments by tasks

    Time-Track in Detail Report with joining comments by tasks

    Time-Track in Detail Report with joining comments by tasks

  3. Selected Staff filter.

    Managers can choose All Staff or only specific employees from their team. Staff filtering by departments or time zones is also available.

    Regular users without assigned teams will be able to access their own data only.

    Selected Staff Selector

    Selected Staff Selector

  4. Customer/Project filter.

    You can choose all customers and projects or filter data by specific customers and projects. Data for archived customers and projects are also available: to include it in the report, set the 'Show archived customers and projects...' check box above the list of customers and projects.

    Note that users can see information only for customers, projects, and tasks assigned to them. Customers and projects from your management scope are marked with “Can manage” note.

    Customers and Projects Selector

    Customers and Projects Selector

    Note: If you select a customer when option 'Show archived customers and projects...' is not selected, archived projects of this customer will not be shown in the report.

  5. Time format to be used in the HTML report - either decimal format (##.##) or hours/minutes format (HH:MM).

    Note: This option is not applicable to the reports in CSV format. Reports in the CSV format always use decimal format for time-track data.

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