Built for pharmaceutical and biotechnology companies, medical device manufacturers, contract research organizations, and diagnostic laboratories. Track project time accurately, control labor costs, and gain clear visibility into project spending.
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4.8
Trusted by life sciences organizations worldwide
Project teams often split their day across several programs, but by the end of the week, those hours have to be reconstructed instead of recorded. Hours are harder to allocate correctly, making project reports and labor costs less reliable.
Research, validation, documentation, meetings, and other shared work often support more than one program. Without a simple way to track time as work happens, it's difficult to assign time consistently across projects.
R&D and product development programs often run for months or years, but labor costs are reviewed only at scheduled milestones. By the time a budget overrun is identified, it may already be too late to bring spending back under control.
Without comparing estimated and actual hours, it's difficult to understand where projects consistently exceed or fall below expectations. The same inaccurate estimates are used again, making future planning less reliable.
From tracking time on individual projects to reviewing labor costs across multiple projects, each role sees the information they need to do their job.
Tracks progress and spending across assigned projects, pulling together time and cost data from every team involved.
Reviews program and department costs against budget to keep R&D spending on track across multiple projects.
Reviews how the team spends time across active projects and tasks, spotting where additional support is needed before work falls behind.
Logs hours against the right project and task from a browser or mobile device, making time tracking part of the normal workflow.
Researchers and project staff log hours from a browser or mobile device, assigning every entry to the right project as they work.
Weekly timesheets help keep project records complete and accurate without relying on memory at the end of the week.
Assign every hour to the right project and task, even when work supports multiple programs.
Flexible project structures make it easier to record shared work consistently, keeping project records, reports, and labor costs accurate across teams.
Set time or labor cost budgets for each project and monitor progress as hours are logged.
Real-time visibility helps identify potential overruns early, giving managers time to adjust scope, staffing, or priorities before budgets get out of control.
Compare estimated and actual hours for every project to identify recurring gaps between plans and actual work.
Historical time data helps teams create more accurate estimates and improve planning for similar projects.
Built for pharmaceutical companies, biotechnology firms, medical device manufacturers, contract research organizations, and diagnostic laboratories, these reports help monitor project progress, labor costs, and budget performance. Compare planned and actual hours, identify budget risks early, and make better resourcing decisions based on accurate project data.
Your organization could recover up to
$ 405 600
in annual labor value with accurate time tracking.
* Default value assumes up to 10% of weekly work hours may go unrecorded or be logged against the wrong program or project when timesheets are completed from memory rather than in real time. Adjust the value to match your organization's experience.
We expected it to take a while to get everyone logging time consistently, but most people were comfortable with actiTIME within the first week. The mobile app helped, since a good chunk of our staff isn't at a desk all day.
Before this we spent time pulling numbers together every month just to understand what each program had actually cost. Now, with actiTIME, the reports are already broken down, so we can get straight to the numbers.
One of our programs was running over its planned hours, and we caught it a few weeks before the quarterly review. That gave us time to adjust instead of discovering it when the review meeting came around.
We used to spend a day or two reconciling timesheets against each study budget before we could invoice. Now the hours are already tied to the right study, so it's mostly just checking the numbers.
actiTIME is a good fit for pharmaceutical, biotechnology, and medical device companies, as well as contract research organizations (CROs), diagnostic and testing laboratories, and other companies across the life sciences industry. It helps track project time, monitor labor costs, and manage budgets, whether you manage a single lab or multiple research sites.
Yes. actiTIME includes features that support work in regulated life sciences environments, such as role-based permissions and approval workflows. It supports project time tracking, labor cost management, and budget visibility, but isn't intended to replace quality management systems or other software used for regulatory compliance.
Yes. actiTIME lets you track billable time, assign billing rates, and generate invoices directly from approved timesheets. This makes it easier to bill clients or sponsors accurately while keeping project time and billing records in one place.
actiTIME complements your LIMS or electronic lab notebook (ELN) by tracking project time, labor costs, and budgets. It doesn't manage lab data, samples, or experimental results, so the two systems complement each other rather than replacing one another.
Yes. Teams can be organized by lab, site, department, or business unit within the same actiTIME account. Managers can view data for individual teams or get a consolidated view across the entire organization, making it easier to monitor project time, labor costs, and budgets while maintaining visibility into each team and location.
actiTIME helps protect access to your data with role-based permissions, two-factor authentication, and configurable password and account lockout policies. Cloud accounts include daily backups, while organizations that need greater control over data location and infrastructure can use the self-hosted version.
Yes. actiTIME integrates with QuickBooks Online for invoicing, connects with more than 2,000 applications through Zapier, and provides an open API for custom integrations, data exchange, and automation. This makes it easy to connect actiTIME with your existing business and operational systems.
Start your 30-day free trial or book a demo to see how actiTIME helps you track project time, understand labor costs, and make informed decisions about staffing, budgets, and project priorities.
30-day free trial No credit card required 100% human support
