Whether you work in home care, aged care, or another healthcare environment, actiTIME helps teams replace paper timesheets, track project and administrative work, compare actual hours against estimates, and manage workloads in one place.
Free 30-day trial No credit card required GDPR compliant
4.8
Trusted by healthcare organizations worldwide
Paper timesheets and hours recorded from memory leave administrators chasing missing entries and manually entering time every pay period. What should be a simple process becomes a recurring administrative task.
Before timesheets can be approved for payroll, healthcare administrators often have to review missing, duplicate, or inconsistent entries manually. The more employees and locations involved, the longer that process takes.
Time tracked across clinics, offices, or care locations often ends up in separate records, making it difficult to compare workloads, project hours, or labor costs. Healthcare managers spend more time combining reports than acting on them.
Time records often contain employee and client information that requires careful protection. For some healthcare organizations, controlling where that data is stored is just as important as tracking time accurately.
From daily time logs to labor costs and project reporting, each role gets the insights it actually needs.
Reviews timesheets and labor costs across the organization, helping ensure accurate payroll and reporting.
Tracks hours across multiple clinics, offices, or care locations, comparing workloads, project hours, and labor costs from one place.
Oversees timesheets and staff hours for a medical or dental practice, connecting tracked time to payroll and labor costs reporting.
Logs hours for each shift or visit from a phone or the office, replacing paper timesheets with accurate digital records.
Healthcare staff can log hours using the mobile app or a weekly timesheet, whichever fits how they work.
Every entry is linked to the right project, task, or location, so hours are accurate and ready for review without chasing paper timesheets.
Timesheets can be submitted for approval before payroll, so healthcare managers review entries before they're approved and locked.
Payroll is then based on reviewed data rather than unverified time records.
actiTIME organizes time by project, task, and location, so hours from multiple clinics, offices, or care locations stay in one place.
Managers can compare workloads, labor costs, and project hours without combining separate reports.
For organizations that need more control over where data is stored, actiTIME's self-hosted option runs on your own infrastructure.
Password policies, account lockout rules, daily backups, and two-factor authentication are available with every deployment option.
Add staff, projects, and locations, or import existing data from a CSV file. Organize work the way your practice or healthcare organization already operates.
Employees log hours using the mobile app or a simple weekly timesheet, whichever fits how they work.
Approve timesheets with one click, then use the data for accurate payroll, labor cost, and project reporting.
Logged hours become more valuable when you can analyze labor costs, workloads, and project performance in one place. actiTIME turns time data into reports that help healthcare organizations understand where time is spent and what work actually costs.
Your team could recover up to
$ 312 000
a year by replacing paper timesheets with accurate digital records.
* Pre-filled based on general healthcare industry estimates: agencies still using paper timesheets typically spend several hours a week reconciling entries and fixing payroll errors. Adjust based on your team's experience.
Though actiTIME is just a tool, it helps our business. Gathering the time spent on projects to check if we are within the allocated budget is our aim. We can easily create a good project/task/activities schema, follow up the data entry, export the data and generate stat analysis. I would recommend actiTIME – good quality for cheap price.
actiTIME works well for us. The features cover all our needs. The better we track the better we are at quoting jobs and making money. Got to get actiTIME! It will be the easiest decision you'll make today.
User-friendly, low-cost and cloud-based solution that fits our needs. Considering the low cost and ease-of-use benefits of actiTIME I feel it is a tremendous value! We do not only track our time to our projects, but our management team easily monitors time spent on each of those projects, which is invaluable to both our accounting and project management processes.
Implementing the free version of actiTIME was easy to do; once in place our assistant valued the tool high as it made recharging the costs a lot easier. Given the good price we quickly upgraded to a version with more features. So in summary: freeware version to start with + good functionality + good prices of other versions + quick feedback.
actiTIME is a good fit for home care agencies, medical and dental practices, nursing agencies, medical staffing companies, and other healthcare organizations that need to track employee time, support payroll, and monitor labor costs. While it isn't designed for clinical billing codes or patient records, it's a practical time tracking solution for physician practices and other healthcare providers managing staff time.
Yes. actiTIME is designed to comply with healthcare regulations, including HIPAA. For organizations looking for HIPAA-compliant time tracking software, actiTIME is also available as a self-hosted deployment, giving you full control over where data is stored and managed.
Yes. actiTIME keeps healthcare timesheets, projects, and reports from multiple clinics or healthcare locations in one account while allowing each department to maintain its own projects, work types, and permissions. Managers get one consolidated view of workloads, labor costs, and project hours across the organization.
Yes. Whether they work in a clinic, care facility, or a client's home, employees can log hours using the actiTIME mobile app instead of paper timesheets. Every time entry is linked to the right project, task, or location, making healthcare time tracking simpler, more accurate, and easier to review.
Yes. actiTIME integrates with QuickBooks Online, connects with 2,000+ business apps through Zapier, and offers an open API for custom integrations and data exports. It also integrates with actiPLANS for healthcare organizations that need dedicated leave and absence management.
Yes. actiTIME offers a permanent free version for teams of up to three users, with no credit card required. It's a practical option for solo practices and small healthcare agencies looking to replace paper timesheets and explore digital time tracking. When you're ready to grow, a 30-day free trial gives you access to the full product, including approvals, budgets, and reporting.
Start with a 30 day free trial or book a demo to see how actiTIME helps healthcare organizations replace paper timesheets, monitor labor costs, and make better decisions with accurate time data.
30-day free trial No credit card required 100% human support
