NEW

Best Self-Hosted Time Tracking Software for Absolute Data Control

actiTIME Self-Hosted is an on-premise time tracking system you install on your own infrastructure, so timesheets, project data, and reports stay under your control.

Book a Demo
application interface

What Makes actiTIME the Best Self-Hosted Time Tracker

  • Feature-rich product

    Feature-rich product

    • Keep everyone on the same page with shared projects and tasks.
    • Access your time track from any device—desktop, tablet, or mobile.
    • Generate detailed reports on employee time usage, productivity, and project progress.
  • Workflow adjustment

    Workflow adjustment

    • Adjust actiTIME to accommodate changes in your business processes and team structure.
    • Integrate with new tools or systems without disrupting the existing time tracking workflow.
    • Request a customized actiTIME-based product that suits your unique needs.
  • Full control over data

    Full control over data

    • Retain complete ownership and control over your time tracking data, ensuring its privacy and security.
    • Easily export your data for analysis and backup purposes, and import historical time entries when needed.
    • Meet compliance requirements and apply data retention policies that align with your industry regulations.
  • Quick deployment and easy onboarding

    Quick deployment and easy onboarding

    • Minimize downtime and disruption to your operations.
    • Onboard employees seamlessly with user-friendly interfaces.
    • Access dedicated training materials and support professionals wherever you are.
  • Streamlined updates management

    Streamlined updates management

    • Determine the frequency and timing of software updates to suit your business schedule.
    • Apply updates without interrupting ongoing time tracking, ensuring continuity and productivity.
    • Update your security system when needed to stay protected from vulnerabilities and data breaches.
  • No hidden charges

    No hidden charges

    • Save on subscription fees with a one-time purchase and self-hosting.
    • Pay per user or apply a fixed cost for an unlimited number of users.
    • Create as many customers, tasks, and projects as you need.

actiTIME Online vs Self-Hosted Pricing

Compare total cost, hosting, and data control to choose the best deployment model for your team.

Cost Factor actiTIME Online (Cloud) actiTIME Self-Hosted

  • License Model

    Monthly Subscription One-Time Payment (Lifetime)

  • Price

    Starts at $5 / user / mo $120 / user (One-time)

  • Hosting

    Included (Cloud) Your Infrastructure

  • Data Control

    Shared Environment 100% Private & Secure

  • Long-term Value

    Lower upfront cost Pay once, use forever

Key Facts

 If you are still using Excel or pen and paper, switching to a free time tracking app like actiTIME is an immediate productivity boost.

  • Deployment

    Deployment

    actiTIME Self-Hosted installs using Docker containers.

  • Database

    Database

    You can store data in MySQL running in a Docker container or connect to an external MySQL server (recommended for large databases).

  • Updates

    Updates

    Major releases are issued once a year and minor updates every 4-5 months. Self-hosted customers install updates on their schedule.

  • Security responsibility

    Security responsibility

    Self-hosted products are installed on customer-owned equipment by customer personnel, and the customer is responsible for the security of the installation and application data.

Why Switch to Self-Hosted Time Tracking?

While cloud solutions are popular, security-conscious organizations choose self-hosted actiTIME to meet strict requirements:

ratings
  • Data Sovereignty: Your data never leaves your infrastructure. You own the database.
  • Security & Compliance: Meet strict GDPR, HIPAA, or internal security standards by keeping sensitive employee data behind your own firewall.
  • Custom Integrations: Direct access to the database allows for deep integration with your internal ERPs, Payroll, and BI tools.
  • Control: You decide when to update. No surprise interface changes or downtime.
Feature Open Source Trackers Cloud/SaaS Trackers actiTIME Self-Hosted

  • Data Location

    Your Server Vendor's Server Your Server

  • Support

    Community / Forum Ticket / Email Dedicated Account Manager

  • Setup Complexity

    High (Requires Devs) Low (Instant) Medium (Installer/Docker)

  • Data Ownership

    100% Vendor Locked 100% Yours

  • Cost

    Free (Time Costly) Subscription One-time or Subscription

FAQ

  • Self-hosted time tracking software (also known as on-premise time tracking) is a solution installed on a company's own local servers or private cloud rather than being hosted by a third-party SaaS provider. This deployment model gives organizations 100% ownership of their data, enhanced security, and the ability to operate without outside internet access (intranet only).

  • Self-hosted time and attendance solutions offer several advantages:

    1. Data Control. Organizations have complete control over their data, reducing risks associated with data breaches or unauthorized access.
    2. Enhanced security. Self-hosting allows for tailored security measures to protect sensitive employee information, ensuring compliance with data protection regulations.
    3. Customization. Businesses can customize the software to meet their specific needs and integrate it with existing systems seamlessly.
    4. Cost efficiency. While there may be initial setup costs, self-hosted solutions can lead to long-term savings by eliminating subscription fees associated with cloud-based services.
    5. Reliability. Organizations can manage their infrastructure to ensure higher uptime and reliability compared to relying on third-party providers.
    6. Performance optimization. Self-hosting enables organizations to optimize both software and hardware for better performance tailored to their specific requirements.
    7. Compliance. Self-hosting facilitates easier compliance with industry-specific regulations by allowing organizations to implement their own data-handling practices. For example, self-hosting time tracking software enables enterprises to facilitate compliance with GDPR requirements by taking necessary measures to ensure data security, secure user consent, and promote transparency in data handling.
    8. Integration flexibility. Self-hosted solutions can be integrated more easily with other internal systems, improving workflow efficiency.
  • Features & Functionality
    Full functionality
    Unlimited number of projects
    Integration with actiPLANS
    Integration with QuickBooks
    Free mobile app
    Free extension for Chrome
    Access to API
    Support
    Basic email support
    Technical maintenance
    Daily backups
    General features
    Installation type
    System requirements
    Access
    Data export
    Licensing
    Payment
    Upgrade fee
    Minor upgrades
    Major upgrades
    Free actiTIME Online
    Cloud on the Amazon servers
    Browser only
    Anywhere, from any device
    CSV reports
    Free for 3 users
    Free
    Free
    actiTIME Online
    Cloud on the Amazon servers
    Browser only
    Anywhere, from any device
    CSV reports, API
    Recurring monthly subscription
    Free
    Free
    actiTIME Self-Hosted
    On your internal server
    Windows/Unix | See details
    Within local network
    CSV reports, API, Direct
    access to database
    One-time payment
    Free
    100% of initial price

  • actiTIME Self-Hosted is installed using Docker containers. During installation you choose where data is stored: MySQL in a Docker container (default) or an external MySQL server. External MySQL is recommended for better performance with large databases.

  • Our documentation provides detailed instructions on both the installation and upgrade procedures. However, if you require the assistance of our engineers, this is certainly available as part of our additional paid services.

  • We release major updates every year, but in most cases continue to support the older versions, so it's up to you to decide on the frequency of upgrades.

  • Major version upgrades require the purchase of a new full license. Minor version upgrades within the current year's version are available at no cost. Refer to our pricing page to learn more about actiTIME prices and subscriptions.

  • We do not provide a self-hosted trial. If you want to test workflows first, try actiTIME Online, which provides the same functionality.

Ready to secure your time tracking data with actiTIME Self-Hosted?

Contact Sales