Track time across every client, placement, and job order with flexible online timesheets. Turn accurate time records into faster payroll, reliable billing, accurate invoices, detailed reports, and clear visibility into project costs and profitability.
Free 30-day trial No credit card required GDPR compliant
4.8
Whether you're managing placements or recruiting permanent hires, hours arrive in different formats. Some people log time in digital timesheets, while others send spreadsheets or messages, leaving your team chasing missing entries before payroll or billing can move forward.
Billable and internal hours quickly blur together. Between sourcing, interviews, onboarding, internal meetings, and admin work, it's hard to see what can be billed, where time is actually spent, and how your team's capacity is really being used.
Even with accurate timesheets, invoicing can't begin until the client approves the hours. A single delayed approval can hold up billing for days, postpone payments, and leave completed work waiting to generate revenue.
Hours, labor costs, approvals, and invoices often live in different tools. Without one place to see your time tracking data, it's difficult to get clear answers about workload, client profitability, team performance, and overall business results.
Whether you're logging time, approving timesheets, or reviewing client profitability and team performance, every role gets the information it needs.
Reviews profitability, billable hours, and billing across clients to understand which accounts contribute the most to the business.
Keeps timesheets and client approvals moving for assigned accounts, helping prevent delays to invoicing and payroll.
Turns approved hours into accurate payroll, client invoices and reports without re-entering the same data twice.
Tracks time against the right client, project, and task using the mobile app or online timesheets from any web browser.
Hours are logged using the mobile app or cloud-based online timesheets, with every entry linked to the right client, project, and task.
Instead of chasing hours across spreadsheets, messages, and paper timesheets, your team gets consistent time records from the start.
Assign every time entry to a billable or non-billable work type, making client work easy to separate from sourcing, interviews, onboarding, and other internal activities.
Billing and cost rates give you a clear view of labor costs and profitability.
Managers review and approve submitted hours in one place, making timesheet management easier and eliminating long email threads and scattered approval requests.
Clear submitted, approved, and rejected statuses show what still needs attention before billing.
Reports and dashboards turn tracked hours into real-time visibility across billable work, labor costs, budgets, and team workload.
See which clients and projects are performing well, where margins are shrinking, and where your team needs support.
See billable hours, labor costs, and client billing across clients, projects, and placements. Reports help owners and billing teams monitor margins, prepare invoices, and compare account performance without spreadsheets.
Your agency could recover up to
$ 182 000
a year in billable revenue with accurate time tracking.
* The default value assumes that around 5% of billable hours go untracked each week, a common challenge when time is recorded late or inconsistently. Adjust the values to match your agency's experience.
We've been using actiTIME for quite a while now, and it has quietly become part of our daily routine. Time entries, approvals, and reports are all in one place, which has made everyone's job easier.
We expected people to push back on another system, but that never really happened. The interface is straightforward, and everyone got used to logging their hours much faster than we expected.
The biggest difference for us is how much less admin work there is. Managers approve timesheets quickly, and preparing invoices no longer turns into a weekly project.
We originally adopted actiTIME just for time tracking, but the reporting turned out to be just as valuable once we started using it regularly.
actiTIME is used by temporary staffing companies, contract staffing firms, and specialized recruitment agencies that need reliable time tracking and online timesheet software for client work. It helps teams track hours by client or assignment, approve timesheets, prepare invoices, and monitor labor costs from one place.
Many staffing and recruitment agencies switch to actiTIME after outgrowing spreadsheets. You can import users, clients, projects, and tasks from Excel, making it easy to start using online timesheet software without manually re-entering your existing data.
Yes. Client contacts can have their own login with access only to their placed workers' online timesheets. They can review and approve hours directly instead of going back and forth by email. Approval statuses make it easy to see which timesheets are still waiting and which are ready for billing.
Yes. Approved timesheet data can be used to generate client invoices based on the billing rates you've already set. This helps staffing agencies prepare accurate client invoices faster and supports staffing agency billing without manually matching timesheets to rate sheets.
Many staffing and recruitment agencies use actiTIME alongside their existing ATS or staffing CRM. While those systems manage candidates and placements, actiTIME handles time tracking, online timesheets, client billing, approvals, and labor cost reporting for your staffing business.
Yes. actiTIME integrates with QuickBooks Online, connects with thousands of business apps through Zapier, and offers an open API for custom integrations. That makes it easy to fit actiTIME into your existing workflow instead of replacing the tools you already use.
Yes. actiTIME offers a free version for teams of up to three users, with no credit card required. It's a practical way for small staffing and recruitment agencies to introduce cloud-based timesheet software and move away from spreadsheets. If you need advanced features such as approvals, budgeting, and reporting, you can try the full version free for 30 days.
Start your 30-day free trial or book a demo to see how actiTIME helps staffing and recruitment agencies track work hours by client, speed up approvals, simplify client invoicing, and monitor margins across every placement.
30-day free trial No credit card required 100% human support
