Whether your firm runs fixed-fee engagements, hourly retainers, or a mix of both, actiTIME gives consultants one place for timekeeping, project tracking, and invoicing. Log time by client and project, separate billable and non-billable work, and keep budgets on track.
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Multiple clients, overlapping projects, and back-to-back calls make it easy to miss billable hours. Teams often reconstruct time from memory, while short client calls and email exchanges are forgotten, leaving invoices short of the work that was actually done.
Client A is billed hourly, Client B is on a capped retainer, and some work is non-billable. Keeping billing models, rates, and work types straight across clients and projects takes constant manual checks, increasing the risk of billing errors.
Without an approval step between time entry and billing, mistakes can reach the invoice. Hours that should have been reviewed are billed as entered, while out-of-scope work slips through. Fixing those errors later takes far more effort than reviewing timesheets first.
Hours are tracked and invoices go out, but it is not always clear which engagements stay on budget and which consume more time than expected. By the time tracked hours are compared to estimates, decisions about pricing, staffing, and scope have already been made.
From tracking billable hours to approving timesheets and monitoring project profitability, each role gets the visibility it actually needs.
Reviews profitability across engagements to understand which clients, services, and project types generate the strongest margins.
Tracks hours against project estimates, monitors delivery, and approves team timesheets before time moves into billing.
Logs time by client, project, and task each week, keeping billable and non-billable work separate from the start.
Pulls approved time records, applies billing rates, and generates invoices without manually reconciling time from multiple consultants.
Structure work by client, project, and task from the start.
Consultants log time once, while managers instantly review billable hours by client, project, or team member. Every hour stays linked to the right client and project.
Set billing rates by work type, and actiTIME applies the right rate automatically as time is logged.
Billable and non-billable work stays separate from the start, so billing records are ready without manual cleanup before invoicing.
Consultants submit time cards for approval, managers review or flag entries, and only approved time moves into billing.
The approval workflow adds a clear review step before invoices are created, helping catch mistakes before they reach the client.
Set time or billing budgets by client, project, or task and watch them update as hours are logged.
When a project starts running over estimate, you still have time to adjust scope, review pricing, or reallocate resources before profitability is affected.
Logged hours are only part of the picture. actiTIME connects time to billing, project costs, and profitability in reports that help consulting firms manage budgets, invoices, and project performance.
Your firm could recover up to
$ 832 000
in annual billable revenue by capturing client time more completely.
* Based on industry estimates, professional services firms typically lose 10–15% of billable time to unrecorded or misclassified work, including calls, email threads, brief reviews, and other activities that never make it onto a timesheet. Adjust the value to match your firm's experience.
Highly recommend if you want to track details of work being performed by staff either for billing purposes or other analysis for time allocation and process improvement.
actiTIME provides data for analysis on how productively employees allocate their time. The reports are easy to run. It also gives you ease of generating invoices to customers for billable time.
With actiTIME, we have all our time control centralized in one BBDD, and we use this piece of software as our invoicing basis for our services. We can use actiTIME from any gadget with the Internet connection, and that helps us in our daily work.
Very helpful! The variety of reporting capabilities is extremely beneficial! We've seen significant changes on the management side when started tracking time to actiTIME.
Not to mention the consistency we've gained in the reporting process. People are tracking their time for faithfully and we have a much more realistic picture of where time is being spent now.
Really easy to use and manage. actiTIME meets our basic needs perfectly! We find it very useful for keeping track of time and project costs. What we've also noticed, it's becoming easier to use actiTIME with every product update!
actiTIME gives consultants and project managers a single place for timekeeping, project tracking, budgets, and invoicing. Teams can track time by client, project, and task, compare actual hours to estimates, and generate invoices from approved timesheets instead of managing separate spreadsheets and billing records.
Yes. You can import existing projects, tasks, and users from CSV, making it easy to move to actiTIME without rebuilding your work structure from scratch. With actiTIME, consulting teams can keep their existing client and project structure while replacing spreadsheets with a dedicated consultant time tracker.
Yes. actiTIME uses work assignments and role-based permissions to control access to clients, projects, and tasks. Consultants only see the work assigned to them, while managers keep full visibility across all client work, making project management easier as teams grow.
Yes. actiTIME adapts to different consulting billing models. Consultants record time the same way regardless of how a project is billed, while managers use the data for budget tracking, invoicing, and profitability reporting.
Yes. Consultants can update their time cards and tracked hours whenever changes are needed. If a submitted timesheet has already been reviewed, editing an entry updates its approval status so managers can review the changes before billing. Teams can also lock approved timesheets after a billing period closes.
Yes. actiTIME integrates with QuickBooks Online for accounting, connects with 2,000+ business tools through Zapier, and offers an open API for custom integrations. With actiTIME, your online time tracking data connects with the accounting and business tools your team already uses.
Yes. The actiTIME mobile app is a time tracking app for consultants who need to record work hours wherever client work happens. Consultants can log work hours, add notes, review their time log, and submit leave from iOS or Android.
actiTIME helps protect your data with two-factor authentication, configurable password and account lockout policies, and daily cloud backups. For organizations with stricter security requirements, a self-hosted version gives you full control over your infrastructure.
