Whether your firm is working on concept design, construction documents, or site coordination, actiTIME makes timekeeping easier, helping architects track project time, compare actual work against estimates, and keep budgets under control.
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4.8
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Project work happens across sites, client meetings, and design reviews throughout the week. Without a reliable time tracking system, time entries are often completed later from memory, making it harder to understand where project time actually went.
Project phases often have their own budgets and expected level of effort. Without visibility into hours logged against each phase, architecture teams may not spot overruns until it's too late to adjust.
Out-of-scope work often accumulates through design revisions, additional coordination, and client requests. Without a clear record of that work, additional billing and invoicing conversations become much harder to support.
Managing several projects at once means juggling multiple budgets, deadlines, and teams. When project data is scattered across spreadsheets and reports, it's difficult to see what's on track and where profitability is slipping.
From daily time logs to phase budgets and project profitability, each role gets the level of visibility it actually needs.
Reviews project profitability across the firm and tracks how time investment aligns with planned budgets on each engagement.
Logs hours across architectural project phases and monitors how actual time compares to estimates as work progresses.
Tracks project budgets, deadlines, and team workloads, helping keep delivery aligned with estimates and client expectations.
Monitors team capacity, project workloads, and resource allocation to keep work balanced across the practice.
actiTIME structures time entries around a client-project-task hierarchy, so every logged hour is tied to the exact work it belongs to.
This creates a clear record of planned and out-of-scope work, making additional billing and invoicing easier to support.
Set time estimates for each project or phase before work begins, and track actual hours as delivery progresses.
When a phase starts running over estimate, you'll see it early enough to adjust scope, resources, or billing before it becomes a problem.
actiTIME monitors time budgets, cost budgets, and billing budgets at the task, project, and client level.
Set a budget for each phase and watch it update as hours are logged, so your team sees where a project stands financially without waiting until the work is done.
The actiTIME mobile app lets your team record time wherever work happens. It gives architects access to the same time tracking tool across projects, sites, and client meetings, while keeping every hour connected to the right project and phase.
Most time tracking software stops at recording hours. actiTIME turns logged time into reports that connect project costs, phase budgets, and profitability, helping architecture firms support billing, invoicing, and time management with accurate project data.
Your firm could recover up to
$ 514 800
in annual billable revenue by capturing project time more accurately.
* Pre-filled based on architecture industry estimates: firms typically lose 10–15% of billable time to unrecorded or misclassified hours. Adjust if you have more accurate internal data.
actiTIME is very robust, integrated well into your business process, and, most importantly, it helps you focus on your business instead of monkeying around with technology.
The tool was extremely easy to install, configure to our business needs and move to production. We've also noticed positive changes in the work process - it has reduced our payroll processing from 4-6 hours per week to 45 minutes per week.
This program is an intelligent solution for time billing. It took me a few minutes to install and start using, unlike the other software packages that I tried.
Now we account for all time spent. We can easily print reports, add new customers and control project billing. actiTIME is very easy to administer, and it allows for adding new projects as they arise. Our staff finds it very simple to use as well - I have absolutely no complaints from anyone.
actiTIME is precisely what we've been looking for and more. The simple and easy-to-use nature of the software combined with its powerful analytics features makes it perfect for our company purposes.
Obviously, the fact that actiTIME offers a free version is a major advantage too! I'm looking forward to using actiTIME long term. Keep up the good work!
solution for time tracking and reporting. With actiTIME our company has benefited in multiple aspects and gained much better stability.
actiTIME provides fast project reporting, easy adding of extra clients/projects/tasks, real-time evaluation of estimated/actual times consumed, multiple simultaneous team access over internet browser by users.
Architecture teams work across multiple projects and phases simultaneously, with billable and non-billable hours that need to stay clearly separated for accurate client invoicing. Timekeeping software for architects makes it easier to log time by project, phase, and task as work happens, rather than reconstructing hours from memory at the end of the week. actiTIME goes further by connecting logged time to project budgets, cost tracking, and billing reports, giving firms better visibility into architectural project performance, budgets, and billing.
Yes. actiTIME uses a client-project-task structure that lets every team member log hours against the specific phase or task they're working on. Managers can view time data across all active architectural projects in one place by client, project, or individual team member, without combining spreadsheet exports or switching between systems.
actiTIME includes an Estimated vs Actual Time report that shows the variance between planned and actual hours at the project and task level. You can set time estimates before work begins and monitor how reality compares as the engagement develops. This helps architecture teams catch scope drift early and build more accurate estimates for future architectural projects based on how similar work actually unfolded, not just how it was planned.
Yes. The actiTIME mobile app gives architects access to the same time tracking and billing data wherever work happens. Whether they're in the office, on a site visit, or meeting with a client, team members can record time directly against the right project and phase. Every hour stays connected to the work it belongs to, creating a complete record for reporting, budgeting, and billing.
Yes. actiTIME supports time budgets, cost budgets, and billing budgets at the task, project, and client level. You can set a budget for each architectural project phase and monitor it in real time as hours are logged. Budget status is visible in reports, so project managers and firm owners can see where an engagement stands financially long before the final phase closes.
actiTIME uses work types to define which activities are billable and which are not, then applies the appropriate billing rules automatically when time is logged. Billable client hours and non-billable internal work stay separated from the moment they're recorded, making it straightforward to see exactly what goes on an invoice and what doesn't, without sorting through data at billing time.
Yes. For fixed fee work, actiTIME lets you set up projects structured around phases and deliverable packages, assign planned hours or cost budgets to each, and require time entries against that structure. The Estimated vs Actual Time report then shows how actual hours compare to estimated hours at the phase level, so you can see fee burn as work progresses rather than discovering an overrun after a package is complete.
Time reports give architecture teams documented evidence that additional work falls outside the original scope or beyond the assumptions the project was priced on. By showing hours logged by phase, deliverable, or revision cycle, firms can clearly demonstrate when extra work began, how much time it required, and how it affected the planned budget. actiTIME's project and task structure makes it easy to capture and present this information when scope discussions arise.
