Time Tracking
Software for Architects

actiTIME aligns perfectly with the way architectural firms work — from tracking time across distinct project phases and managing budgets at every level, to enabling mobile time logging for site visits. Its flexibility, detailed reporting, and focus on transparency make it a strong operational backbone for architecture teams.

actiTIME is highly flexible and can be tailored to fit your architectural firm's structure – you can define your own workflows, create custom fields, set unique cost-of-work and billing rates, and configure reports that reflect exactly how your business operates.

Yes, actiTIME is designed to be flexible and scalable, making it ideal for both small firms and large architectural practices.

Absolutely. actiTIME offers a mobile app for seamless time tracking on the go.

Yes, actiTIME integrates with popular accounting tools like QuickBooks for hassle-free invoicing.

Yes, actiTIME allows you to set and monitor budgets at the client, project, task, and phase levels.

You can create detailed reports for billable hours, project costs, team productivity, and budget performance.

actiTIME is designed with simplicity in mind. Most teams are up and running quickly, and onboarding support is available.

Besides hours, it should track where time went and why it was spent. In practice, that means capturing time by project, phase, and deliverable, separating billable and non billable work, and making revision and coordination time visible instead of burying it in generic “project work.” If you bill by time, you also need rates and billing status. If you work on fixed fee, you need budget versus actuals by phase to see fee burn early.

Yes. Fixed fee control works best when your time structure mirrors how the project is reviewed. Set up phases and deliverable packages, assign planned hours or cost budgets to them, and require time entry against that structure. Then monitor budget versus actuals by phase and package and use a consistent trigger to review scope before you overspend. actiTIME supports tracking time against projects, phases, and tasks and comparing actuals to budgets so you can see drift early instead of discovering it after the package is complete.

They use time reports as evidence that additional work is outside the agreed scope or beyond the assumptions that were priced. The strongest approach is to show the pattern by phase and deliverable: when additional iterations started, how many hours were spent on revisions or coordination, and how that affected the planned budget. Instead of saying “we spent more time,” you can show that the CD set or CA support exceeded the planned hours due to specific triggers such as late client decisions, additional options, or new constraints. This turns scope conversations from opinion into documented impact.