Whether you design residential gardens, commercial landscapes, or public spaces, actiTIME tracks hours by project and phase, simplifies job costing and labor expense tracking, and gives you a clear view of profitability throughout the project.
Free 30-day trial No credit card required GDPR compliant
4.8
Trusted by landscaping firms worldwide
Site visits, client meetings, design revisions, and field work pull teams away from their desks, so time often gets logged days later instead of while the work is happening. Small gaps and forgotten details can quietly lead to inaccurate project data.
Without comparing estimated and actual hours by phase, there's no reliable way to see which phases of a landscape project consistently exceed their estimates. Future estimates continue to rely on experience instead of data from completed work.
Without a running comparison between hours spent and project budgets, budget overruns often become visible only after it's too late to adjust. Often the first sign is a difficult conversation with the client instead of an early warning.
When tracked hours are incomplete, project costs are built on assumptions instead of actual labor data. Without complete time records, job costing becomes less reliable, making future budgets and project profitability harder to manage.
From logging daily work to managing project budgets and profitability, each role gets the visibility it actually needs.
Reviews profitability, labor costs, and budgets across active work to understand which projects perform best.
Tracks project budgets, phase progress, and deadlines while coordinating site visits, deliverables, and client milestones.
Logs hours by project and phase as work happens, from early design through design development and site visits.
Monitors team capacity and workload across active projects to keep design work balanced and on schedule.
Fill in a weekly timesheet, log hours from the mobile app on site, or use whichever method fits the way your team works.
Every hour stays linked to the right project and phase, so nothing needs to be reconstructed later.
Set estimated hours for every project phase and compare them with actual time as work progresses.
It's easy to see which phases consistently take longer than planned, giving you real project data to improve future estimates.
Set separate time and cost budgets for every project phase and track progress automatically as hours are logged.
Budget overruns become visible while there's still time to adjust staffing, scope, or schedules.
Labor costs stay up to date based on the rates you've already defined.
This keeps labor expense tracking accurate throughout the project, helping you understand profitability before the work is complete.
Every hour your team logs contributes to a complete picture of project costs, budgets, profitability, and team performance across every project.
Your firm could recover up to
$ 336 960
a year by closing the gap between logged hours and what was actually billable.
* Pre-filled based on general design-firm benchmarks: firms tracking time using paper timesheets or after the fact typically lose 10–15% of billable hours to late or reconstructed entries. Adjust based on your firm's experience.
We have been using actiTIME for 9 months now. Cut down our time keeping by 65%. Easily adopted by entire team. Invaluable to me, accurate and great customer support. Would highly recommend!.
actiTIME saves an immense amount of managers' time! Not to mention how effective it is for tracking employees' work. Now I spend hours less verifying and approving paid time off for each employee.
I would strongly recommend purchasing the product to a small and mid-size businesses or an autonomous group within a larger corporation.
actiTIME is a great tool! Since it is web based it makes it easy to access the program. And since the interface is user friendly, it makes it simple for employees to learn it.
We use this software to track the billable and non-billable hours. And it helps us control and understand the company's track to achieve our goals.
actiTIME was recommended to our company on one of 3-D Forums a few months ago. And since then everybody is happy working with actiTIME at Xoio.
It was pretty easy to set up the application and took just a few minutes to adjust the screen. We are using actiTIME for employees and project-based time-tracking. It's very helpful and fast!
Yes. actiTIME lets you track time across multiple landscaping projects and clients within a single account. Every hour stays linked to the right client, project, task, and phase, making landscape job tracking simpler while keeping budgets, billing, and reports separate for each project. This gives your landscaping business one place to review all active work without combining data manually.
Yes. actiTIME lets you adapt projects to the way your team works with custom workflow statuses, task fields, work types, and a configurable project structure. Whether you want to track site type, deliverable status, or other workflow-specific details, every time entry stays linked to the right project information, giving your landscaping business more meaningful reports without changing the way your team works.
Yes. actiTIME lets you assign billing rates to different types of work, so design, site visits, meetings, and other activities can be billed appropriately. Hours are calculated automatically using the correct rate, making billing, job costing, and profitability more accurate without manual calculations.
Yes. The actiTIME mobile time tracking app lets your team log hours on site, while the web version makes it easy to update a weekly timesheet back in the office. Whether you're visiting a job site, meeting a client, or completing a weekly timesheet later, every time entry stays linked to the right project and phase.
Yes. actiTIME uses work assignments and role-based permissions to control access to projects, tasks, and timesheets. Team members only see the work assigned to them, while managers keep visibility across the projects they oversee. This keeps time tracking organized while ensuring team members only have access to the projects they're involved in.
Yes. actiTIME offers a permanent free version for teams of up to three users, with no credit card required. It's a practical way to start with a free landscaping timesheet before expanding to project budgets, approvals, and reporting. Larger teams can start with a 30-day free trial of the full product instead.
Yes. actiTIME integrates with QuickBooks Online for invoicing and payroll, connects with 2,000+ business apps through Zapier, and offers an open API for custom integrations. Instead of replacing the tools you already use, actiTIME adds accurate time tracking, job costing, and reporting to your existing workflow.
