Track volunteer hours online with flexible timesheets and a mobile app. See what every program actually costs, capture the time data needed for grant reporting, and give your board a clear picture of where your organization's time goes.
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Volunteer hours end up in spreadsheets, if they're recorded at all. Staff split their time across multiple programs and complete their timesheets from memory days later. By the time someone needs the numbers, they're no longer reliable.
Nonprofit staff time often needs to be split across programs, administration, and fundraising. Without accurate time records, those allocations become estimates instead of real data, making Form 990 reporting, financial reporting, and audit preparation more difficult.
Staff and volunteer time is spread across multiple programs, but without accurate time data it's difficult to see what each program actually costs. By the time budgets are reconciled at the end of the year, overruns have already happened.
Grant reports depend on accurate records of where staff and volunteer time was spent. When those records live in separate spreadsheets and timesheets, teams spend hours pulling everything together by hand before every reporting deadline.
From volunteers tracking hours to nonprofit leaders reviewing program costs and preparing grant reports, actiTIME gives every role the information it needs.
Reviews staff and volunteer hours against program budgets to see where the organization's time and money are going.
Tracks staff time against specific grants and keeps grant reporting backed by accurate time data.
Logs and reviews volunteer hours across programs and events, keeping all volunteer records in one place.
Logs hours against the right program, grant, or task using the mobile app or online timesheets to keep grant reporting accurate.
Nonprofit staff and volunteers log hours from a weekly timesheet, the mobile time tracking app, or a browser, assigning every entry to the right program, grant, or task from the start.
Volunteer hours are recorded as they happen, not reconstructed later from memory.
Organize work by program, grant, or function using a flexible structure that matches the way your nonprofit operates.
Every hour is categorized the moment it's logged, so preparing a functional expense report doesn't mean piecing together months of time records.
Set a time or cost budget for each program and watch its progress as hours are logged.
Leadership sees when a program is about to go over budget while there's still time to adjust, helping prevent budget overruns before they become year-end surprises.
Time is recorded against the right grant from day one, so when reporting deadlines arrive, the data you need is already there.
Export it to CSV for further processing instead of rebuilding spreadsheets every reporting cycle.
Set up your programs and grants, invite staff and volunteers, and import existing data from a CSV file to save time during setup.
Staff and volunteers log hours from the mobile app, browser, or weekly timesheet, with every entry assigned to the appropriate program or grant.
Review submitted timesheets, monitor program budgets, and use organized time data to support grant reporting and functional expense allocation.
See how staff and volunteer hours break down across programs, grants, and locations, along with what each program costs to run. Time tracking reports help executive directors and grants managers prepare for audits, report to funders, and compare time and costs across programs without rebuilding the numbers in spreadsheets.
Your organization could document up to
$ 112 320
in additional staff and volunteer time value each year for grant reporting, annual reports, and funding applications.
* Default value assumes that some staff and volunteer hours are never recorded or can't be reliably attributed to the correct program, which is common when people work across multiple programs.
It is very complete software; it helps me to know how much time I work or how much time I take doing any action that wants to know my time. Besides that, it offers me the opportunity to do some present or future work to develop it. I am very happy with this program.
actiTIME has a multifunction platform; in this way you can carry out projects, and at the same time you can take time for each task, each activity, and each experience. You can perform these two functions more calmly and accurately.
The program has multiple tools to maintain perfect control of the different employees and has the ability to take the working time of the employees as well as observe the time invested in different projects of the company. The program is excellent for calculating the payments of all employees without the need to make calculations that can generate a loss of time. actiTIME allows you to carry this data in real time; in the same way, it allows employees of the company to have access and know how much time they have spent on work.
actiTIME allows you to keep all the projects and tasks of the company organized in one place; it is a very useful tool currently and can be used in any company.
actiTIME has all the necessary functions that allow you to schedule and follow up on the various daily tasks of the company or schedule the pending projects to be done.
As time tracking software for nonprofits, actiTIME supports charities, foundations, membership organizations, and nonprofits running grant-funded programs of all sizes. It works for volunteer-led groups, organizations with paid staff, and teams where employees and volunteers work side by side. Smaller nonprofits can start with straightforward volunteer hour tracking, while larger organizations can manage timesheets, approvals, budgets, and reporting across multiple teams and locations.
Volunteers only need a few minutes to get started. They choose the right program or task and enter their hours from a browser, mobile app, or weekly volunteer timesheet. actiTIME works as a shared volunteer time tracker for staff and volunteers, so everyone follows the same process and records are easier to review.
Absolutely. Many nonprofits switch to actiTIME after years of tracking staff and volunteer hours in spreadsheets. You can import your users along with your program, project, and task structure from CSV to make the transition faster. There's no need to recreate years of historical data before you get started. Many organizations simply keep their existing spreadsheets for reference and begin tracking new staff and volunteer hours in actiTIME.
Yes. Staff and volunteers can track time in the same account using the same workflow. You can track volunteer hours alongside paid work without maintaining separate systems. Different hourly rates can be assigned to employees and volunteers, making it easy to report on payroll hours, volunteer hours, or both.
Yes. actiTIME provides the time and cost data needed to support functional expense allocation across programs, grants, and administrative work. You can then export that data to your accounting or tax preparation software to complete Form 990, since actiTIME doesn't generate the form itself.
Each grant can be set up as its own project with separate time and cost budgets, making grant time tracking much easier. Reports can be filtered by grant, so you can quickly see the hours and costs associated with each funding source without rebuilding spreadsheets.
Yes. Organizations can manage multiple chapters, offices, or program locations in the same account while giving leadership a consolidated view across every site. Staff and volunteers can be grouped by location or department, and the Locations report makes it easy to compare hours and costs across sites.
actiTIME integrates with QuickBooks Online, connects with 2,000+ apps through Zapier, and offers an open API for custom integrations and data exports. Many nonprofits use actiTIME alongside their existing fund accounting or grant management software, giving them accurate time and cost data without changing the rest of their financial workflow.
Yes. actiTIME offers a permanent free version for teams of up to three users, with no credit card required. Small nonprofits and volunteer organizations with up to three users can use it to track volunteer hours free of charge and see whether actiTIME is the right fit for their team. Organizations that need advanced features such as budgets, approvals, and reporting can start with a 30-day free trial of the full product.
Start your 30-day free trial or book a demo to see how actiTIME helps nonprofits track staff and volunteer time by program and grant, allocate costs accurately, and turn everyday time data into reports your funders, board members, and finance team can rely on.
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