Whether you manage a CPA firm or a broader accounting practice, actiTIME gives your team one place to track billable hours, manage client work, and connect time data to billing, reporting, and project profitability.
Free 30-day trial No credit card required GDPR compliant
4.8
Trusted by accounting firms and CPA practices worldwide
Without a reliable timesheet system, tracking hours across multiple clients means switching between spreadsheets, sticky notes, and calendar entries. By the end of the week, your team is piecing together billable hours instead of reporting them with confidence.
Different clients, projects, and services often require different billing rates. Keeping all of that straight at invoice time is error-prone, and even a small mistake can cost money and time to fix.
Pulling time data together, getting it reviewed, and reconciling what's billable and what isn't takes time. Hours that could have been spent on client work get lost to approvals and administration instead.
Hours are tracked and invoices are sent, but it's not always clear which clients are profitable and which ones consume more time than they're worth.
From billable hours and timesheets to reporting and profitability, each role focuses on a different part of the picture.
Reviews billable hours across clients and prepares invoices based on approved time records.
Logs time by client and project, keeping billable and non-billable work clearly separated for accurate billing.
Reviews timesheets, tracks team workloads, and helps projects stay on schedule and on budget.
Uses reports and profitability data to understand which clients and services drive the strongest results.
actiTIME organizes time entries in a client-project-task structure, so every hour your team logs is already connected to the work it belongs to.
Billable and non-billable time stay separate from the moment they're recorded, with no sorting later and no guessing what was client-facing and what wasn't.
Consultation, document review, tax preparation, client meetings, and other activities can each have their own billing rate.
Once time is logged, actiTIME applies the correct rate automatically, reducing manual work and helping avoid billing mistakes.
Team members submit timesheets, managers review and approve them, and approved records can be locked to prevent later changes.
That means fewer corrections later, more reliable reporting, and greater confidence in the hours recorded for every client.
actiTIME integrates with QuickBooks Online, so approved time records can be transferred directly into your payroll and invoicing workflows.
No exports, no reformatting, and no need to enter the same data twice.
Most time trackers tell you how many hours were logged. actiTIME connects tracked time to billing, project costs, and profitability in reports built for accounting firms and CPA practices — so you can manage billing, control costs, and see which client engagements actually deliver margin.
Your firm could recover up to
$ 819 000
in annual billable revenue with accurate time tracking.
* Pre-filled based on accounting industry benchmarks: firms typically lose 15–20% of billable time to unrecorded hours.
Adjust if you have more accurate internal data.
Changing work instruments is always a challenge, but everything went smoothly with actiTIME.
Actually, it was a relief for our employees to switch to a more efficient time tracking system.
Before actiTIME, it was difficult to get a complete picture of where project time was going.
We could track hours, but bringing everything together across clients and projects often meant extra work. With actiTIME, that information is already organized and much easier to review when planning workloads or discussing project performance.
The biggest improvement for us has been around invoicing.
Since we started using actiTIME, the information we need is already there when it's time to prepare invoices, which means less manual checking and fewer missing entries.
We originally implemented actiTIME to track billable hours, but reporting ended up becoming one of the features we use most often.
Having costs, hours, and project data in one place makes it easier to review performance without pulling information from multiple sources.
CPA firms and accounting practices rely on accurate timekeeping to bill clients correctly and understand where their team's time goes. Time tracking software for accountants helps log hours by client and project, separate billable and non-billable work, and support billing with fewer manual calculations. It also gives managing partners better visibility into workloads, costs, and profitability, making day to day time management across clients and teams much easier.
Different clients, projects, and services often require different billing rates. As time and billing software for accountants, actiTIME helps teams fill in timesheets organized by client and project, apply the correct billing rates automatically, and generate reports based on tracked time. This reduces manual calculations and helps keep billing consistent across client engagements.
Yes. actiTIME is designed as time and billing software for larger CPA practices, as well as small accounting firms and solo practitioners. For larger firms, the online version scales by user count, and the self-hosted option gives enterprise-level teams full data control with a one-time payment. The approval workflow, billing reports, and client-project structure work the same way regardless of team size. Solo practitioners can start with a permanent free version for up to three users, no credit card required.
Yes. actiTIME reports can be filtered by client, project, team member, date range, billable status, and other time tracking details. They help accounting firms pull together time tracking and billing data in one place for billing period reports, employee time cards, project cost analysis, and invoicing.
actiTIME supports GDPR compliance and includes role-based permissions, regular data backups, and a self-hosted deployment option for firms that need greater control over their data. For accounting firms looking for secure timekeeping software, these features help protect time tracking and billing data while supporting internal security and compliance requirements.
Yes. actiTIME integrates with QuickBooks Online for payroll and invoicing, connects with 2,000+ applications through Zapier to support automated workflows across different business systems. It also provides an API for custom integrations and data exports. Additional tools such as actiPLANS and the Chrome extension help firms manage leave tracking and automatically capture time from everyday web applications.
Yes. Beyond time tracking, actiTIME includes task tracking and task management features that help accounting teams stay organized across client engagements. You can structure work into client-project-task hierarchies, assign tasks to team members, set deadlines, and monitor progress. For accounting firms that want task tracking software and billing capabilities in one system, actiTIME covers both without switching between tools.
