Hubstaff Pricing 2026: Plans, True Costs & Hidden Fees

Introduction

Hubstaff pricing starts at $0 for solo users and scales to $25 per user per month for enterprise teams. On paper, that looks competitive for time tracking software. In practice, the real cost depends heavily on which add-ons your team needs – and core features like GPS tracking, advanced task management, and enhanced productivity insights require extra monthly fees on top of the base plan.

This review breaks down every Hubstaff pricing tier, exposes the true all-in cost for common team setups, and compares it directly to actiTIME – a strong alternative for teams that prioritize project billing without paying extra. For a full breakdown of features, see our Hubstaff Review 2026.

Hubstaff Pricing Plans at a Glance

All plans require a minimum of 2 seats. A 14-day free trial is available with no credit card required. Annual billing saves 17–29% depending on plan (Starter saves the most at 29%; Grow and Team save ~17%). Quarterly billing is also available. A 30-day money-back guarantee applies to new paid plans only – it does not apply to canceled users or mid-plan cancellations.

Hubstaff Add-Ons: The Hidden Costs

This is where Hubstaff pricing gets complicated. Four key capabilities are not included in any base plan – they require paid add-ons. If you’re pricing Hubstaff for your team, always add these to your calculation.

Note: GPS/Locations add-on is only available on the Team plan or above. It cannot be added to Starter or Grow plans.

Free Plan – For Solo Users Only

Hubstaff’s free plan is genuinely functional for one person: basic time tracking on desktop, mobile, and web, plus limited activity monitoring. But the 1-user cap makes it useless for any team, and it excludes integrations, payroll, GPS, screenshots, and project budgets.

Best for:

• Solo freelancers who need time logging and proof of work
• One-person businesses testing Hubstaff before upgrading

Skip it if:

• You need to track even 2 people – you’ll need Starter immediately

Starter – $4.99/user/mo (Annual) | $7/user/mo (Monthly)

The cheapest paid tier. You get time tracking across all devices, 500 screenshots per month, and 500 app/URL tracking entries – enough for light oversight of small remote teams. The cap on screenshots and app tracking will frustrate heavier monitoring use cases, and the lack of integrations is a dealbreaker for teams using project management tools.

Works for:

• Small teams (2–5 people) doing basic time accountability
• Clients who want proof of work via screenshots, at low volume

Frustrates users because:

• No integrations on Starter – you’re working in isolation
• 2+ day email support response time
• Screenshot cap resets even if you delete screenshots

Grow – $7.50/user/mo (Annual) | $9/user/mo (Monthly)

Grow adds project budgets, idle detection, work break tracking, expense management, and one integration. The single integration limit is its most significant constraint – teams using Jira, QuickBooks, and Slack simultaneously would need the Team plan.

Works for:

• Teams needing project budget visibility with time tracking
• Businesses that primarily use one external integration

Team – $10/user/mo (Annual) | $12/user/mo (Monthly) ★ Most Popular

Team is where Hubstaff becomes the full product most reviews describe. Unlimited screenshots, unlimited app/URL tracking, unlimited integrations, full payroll, scheduling, attendance, and time-off management all unlock here. For most teams evaluating Hubstaff, this is the minimum viable plan.

Works for:

• Remote teams of 5–100 needing payroll + monitoring in one place
• Field teams (with Locations add-on)
• Agencies billing clients with full integration needs

Watch out for:

• GPS still requires the $3.33/seat Locations add-on
• Advanced analytics (Insights) is another $2.50/seat

Enterprise – $25/user/mo (Annual Only)

Enterprise adds HIPAA compliance, Single Sign-On (SSO), audit logs, and advanced security controls. It’s the only plan where the Locations (GPS) add-on is included for free, making it cost-competitive for GPS-dependent teams at scale.

Works for:

• Healthcare, legal or regulated industries requiring HIPAA/compliance features
• Large organizations needing SSO and centralized identity management
• Businesses where GPS is a core requirement – Enterprise makes Locations free

Hubstaff vs. actiTIME: Side-by-Side Comparison

Which Hubstaff Plan Is Right for Your Team?

Choose Hubstaff if you need:

• Employee activity monitoring – screenshots, keyboard/mouse tracking, app/URL oversight
• GPS field tracking for mobile workers (Team plan + Locations add-on or Enterprise)
• Automated payroll with direct international payments (PayPal, Wise, Payoneer)
• Scheduling + attendance + time-off in a single workforce management platform
• HIPAA or SSO compliance (Enterprise plan)

Choose actiTIME if you need:

• Project-level billing with granular task rates – included at base price, no add-ons
• Data sovereignty: the self-hosted perpetual license is unique in the market
• A free plan that actually works for small teams (up to 3 users, full feature set)
• 200+ integrations including Jira, Asana, GitHub, GitLab, QuickBooks – all via Zapier/API
• Kanban and custom workflow statuses without paying extra per seat
• A longer free trial – 30 days vs. Hubstaff’s 14

For a full comparison, see our actiTIME vs Hubstaff: Full Comparison.

Sources

• • Hubstaff Official Pricing & Plans – hubstaff.com/pricing (March 2026)
  • Hubstaff Support: Plans and Pricing Detail – support.hubstaff.com
  • Connecteam Hubstaff Review – connecteam.com (February 2026)
  • The Digital Project Manager: Hubstaff Pricing Guide
  • actiTIME Toggl Review 2026
  • actiTIME Clockify Pricing Review 2026
  • actiTIME on GetApp – getapp.com (pricing & user reviews, 2025–2026)
  • actiTIME on Capterra – capterra.com (user reviews, Jan 2026)
  • Capterra Hubstaff Profile – capterra.com (March 2026)
  • G2 Hubstaff Pricing – g2.com (2025–2026)
  • ITQlick Hubstaff Pricing Guide
  • TrustRadius Hubstaff Pricing