- Introduction
- Time Doctor’s Pricing Model: The Basics
- 2026 Pricing at a Glance
- What Each Plan Actually Includes
- The Feature-Gating Problem
- The Hidden Add-On Costs
- Does Time Doctor Have a Free Plan?
- Time Doctor vs. actiTIME: Pricing Compared
- Feature-for-Feature Value Comparison
- Where actiTIME Wins on Price-to-Value
- Where Time Doctor Wins on Price-to-Value
- Which Platform Is Right for You?
- Resources
Introduction
Time Doctor pricing starts at $6.70 per user per month – but the true cost depends on your team size, the plan tier and which add-ons you actually need. This guide breaks down every pricing tier, exposes the real all-in cost for common team configurations and compares it directly to actiTIME – so you can make a confident, numbers-based decision.
If you’re evaluating the product beyond pricing, check our full Time Doctor Review 2026.
Time Doctor Pricing Model: The Basics
Time Doctor uses a per-user, per-month model with annual and monthly billing options. Pricing is based purely on the number of active users in your account – changing a user’s role (Admin, Manager, Regular) does not affect the bill. Adding new users mid-cycle triggers an immediate prorated charge to the card on file.
There is no permanent free plan. New accounts get a 14-day free trial with access to all features across all tiers. After that, users must subscribe or lose access to their data. No credit card is required to start the trial.
Time Doctor Pricing at a Glance
All prices below reflect annual billing. Monthly billing adds roughly 17–20%.
| Basic | Standard | Premium | Enterprise |
|---|---|---|---|
| $6.70 per user/month, annual or $8.00/mo monthly | $11.70 per user/month, annual or $14.00/mo monthly | $16.70 per user/month, annual or $20.00/mo monthly | Custom per user/month |
| Automatic tracking, screenshots, offline sync, timeline report, projects & tasks. No integrations or payroll. | Everything in Basic + web & app tracking, attendance, payroll, integrations, Office vs. Remote report. | Everything in Standard + video recording, advanced analytics, Benchmarks AI, priority support. | All Premium features + SSO, mass deployment, dedicated support, custom onboarding. |
What Each Plan Actually Includes
The feature gating across tiers is where Time Doctor’s pricing gets complicated. Here is an honest breakdown of what you get – and what you don’t – at every level.
| Feature | Basic | Standard | Premium | Enterprise |
|---|---|---|---|---|
| Automatic time tracking | ✔ | ✔ | ✔ | ✔ |
| Web & app usage tracking | ✘ | ✔ | ✔ | ✔ |
| Payroll & billing | ✘ | ✔ | ✔ | ✔ |
The Feature-Gating Problem
The Basic plan strips out integrations, payroll and web & app tracking – features that are table stakes for most remote teams. In practice, most organisations end up on Standard ($11.70/user) as the minimum viable plan. The jump from Basic to Standard is a 75% price increase per user.
The Hidden Add-On Costs
Basic and Standard subscribers can purchase add-ons to unlock specific Premium features without upgrading their full plan. This sounds flexible – but it adds unpredictability to the monthly bill and the math often makes upgrading the smarter choice.
| Add-On | Price | What It Does | Available On |
|---|---|---|---|
| Benchmarks AI | $3/user/month | Compares team productivity against 250,000+ anonymised peer users. Helps set realistic performance targets and detect early drops. | Basic, Standard |
| Software Cost Insights | $3/user/month | Identifies underused software licences based on real app usage. Helps eliminate SaaS waste. | Basic, Standard |
| Meeting Insights | Varies | Tracks how much working time is consumed by meetings vs. deep work. | Basic, Standard |
The crossover math: A Standard subscriber who adds both Benchmarks AI and Software Cost Insights pays $11.70 + $3.00 + $3.00 = $17.70 per user per month – more expensive than the Premium plan at $16.70. At that point, upgrading to Premium is the rational choice.
Does Time Doctor Have a Free Plan?
No. As of 2026, Time Doctor offers no permanent free tier. The only free access is the 14-day trial, which unlocks all features across all plan tiers. After 14 days, users must subscribe or lose access to their data.
This is a meaningful competitive gap. Tools like Clockify (unlimited free users), Jibble (unlimited free users with basic features), ActivTrak (free for up to 3 users) and actiTIME (free for up to 3 users with core functionality) all offer genuine no-cost entry points. For a team of 1–3 people testing the category, Time Doctor forces a paid commitment where several alternatives do not.
Time Doctor vs. actiTIME: Pricing Compared
In 2026, the time tracking market has split into two clear philosophies. Time Doctor is the workforce monitor – built to watch what employees are doing and hold distributed teams accountable. actiTIME is the project accountant – built to track what projects cost, who is billing what and whether the business is profitable.
If your core question is “Are my employees working?”, Time Doctor is the answer. If your core question is “Are my projects profitable?”, actiTIME answers it at a lower price point.
For a complete feature and use-case comparison (not just pricing), see actiTIME vs Time Doctor: The Definitive 2026 Comparison.
Does Time Doctor Have a Free Plan?
No. As of 2026, Time Doctor offers no permanent free tier. The only free access is the 14-day trial, which unlocks all features across all plan tiers. After 14 days, users must subscribe or lose access to their data.
This is a meaningful competitive gap. Tools like Clockify (unlimited free users), Jibble (unlimited free users with basic features), ActivTrak (free for up to 3 users) and actiTIME (free for up to 3 users with core functionality) all offer genuine no-cost entry points. For a team of 1–3 people testing the category, Time Doctor forces a paid commitment where several alternatives do not.
Time Doctor vs. actiTIME: Pricing Compared
In 2026, the time tracking market has split into two clear philosophies. Time Doctor is the workforce monitor – built to watch what employees are doing and hold distributed teams accountable. actiTIME is the project accountant – built to track what projects cost, who is billing what and whether the business is profitable.
If your core question is “Are my employees working?”, Time Doctor is the answer. If your core question is “Are my projects profitable?”, actiTIME answers it at a lower price point.
For a complete feature and use-case comparison (not just pricing), see actiTIME vs Time Doctor: The Definitive 2026 Comparison.
| Pricing Factor | Time Doctor | actiTIME |
|---|---|---|
| Free plan | None (14-day trial only) | Yes – up to 3 users, core features included |
| Free trial | 14 days, no card required | 30 days, no card required |
| Entry price (annual) | $6.70/user/month | ~$6.00/user/month (scales down with team size) |
| Mid-tier pricing | $11.70/user/month (Standard) | ~$6.00/user/month – no separate mid-tier |
| Top paid tier (annual) | $16.70/user/month (Premium) | ~$6.00–7.00/user/month |
| Self-hosted option | No (cloud-only) | Yes – one-time $120/user perpetual license |
| 5 users · annual cost | $702 (Standard) | ~$360 |
| 20 users · annual cost | $2,808 (Standard) | ~$1,440 |
| 30 users · annual cost | $4,212 (Standard) | ~$2,160 |
| Add-on charges | $3–6/user/month for AI features | None – all features included in base plan |
| Enterprise pricing | Custom – contact sales | Custom / volume discounts available |
| Monthly billing penalty | ~17–20% more expensive | Annual discount available; monthly option exists |
Time Doctor vs. actiTIME: Features Compared
| Capability | Time Doctor | actiTIME |
|---|---|---|
| Time tracking | ✔ Automatic + manual, offline sync | ✔ Timer-based + manual, offline sync |
| Project & task tracking | ✔ All plans | ✔ Deep – Kanban, custom workflow statuses, estimates vs. actuals |
| Task-level billing rates | Standard+ only (via payroll) | ✔ Built-in from base plan |
| Native invoicing | ✘ Via integrations (QuickBooks, FreshBooks) | ✔ One-click invoice generation included |
| Project budget tracking | ✔ Hourly budgets, live updates | ✔ Detailed profitability reports |
| Leave / PTO management | Via HR integrations (Dec 2025) | ✔ Built-in, custom leave types & accruals |
| Screenshots & recording | ✔ All plans (video on Premium) | ✘ Privacy-first – no monitoring |
| Keyboard/mouse monitoring | ✔ All plans | ✘ Not available |
| Web & app usage tracking | ✔ Standard+ only | ✘ Google Chrome extension |
| AI-powered analytics | ✔ Benchmarks AI, Unusual Activity Report | ✘ No AI features |
| GPS / geofencing | ✘ Not available | ✘ Not available |
| Integrations | 60+ apps | 200+ via Zapier |
| Self-hosted deployment | ✘ Cloud-only | ✔ $120/user one-time perpetual license |
| Payroll processing | ✔ Multi-currency (PayPal, Wise, Gusto, Deel) | Basic payroll export only |
| Free plan | ✘ None | ✔ Up to 3 users |
Where actiTIME Wins on Price-to-Value
1 · Flat Pricing with No Tier Jumps
Time Doctor’s pricing escalates steeply – from $6.70 to $11.70 to $16.70 per user as features unlock. actiTIME uses a flat, volume-based model that decreases per user as the team grows. For a 30-person team, actiTIME Online costs roughly $180/month. Time Doctor Standard for the same team runs $351/month – nearly double.
2 · Project Financial Intelligence at Base Price
To get Time Doctor’s billing features, you must be on Standard or higher. actiTIME includes task-specific billing rates, cost-of-work tracking and native invoice generation from its base paid plan – and partially even on the free tier. For professional services firms billing clients by task or deliverable, this is a material cost advantage.
3 · The Self-Hosted ROI Calculation
actiTIME is the only major time tracking platform offering a perpetual self-hosted license at $120/user. For a 30-person team, the one-time cost is $3,600. Time Doctor Standard for the same team costs $351/month – meaning the actiTIME license pays for itself in approximately 10 months, after which the software cost is permanently $0.
This makes actiTIME especially compelling for organisations in regulated industries – legal, healthcare, government – that require data sovereignty or any business that wants to escape the SaaS subscription cycle entirely.
4 · Built-In Leave Management
actiTIME’s native PTO management with custom leave types and automated accruals eliminates the need for a separate HR tool. Time Doctor’s December 2025 addition of BambooHR and Workday integrations requires those separate subscriptions – which can cost $5–15/user/month on top of Time Doctor’s base fees.
5 · More Integrations at a Lower Price
actiTIME’s 200+ integrations via Zapier and API compare favourably to Time Doctor’s 60+ apps, particularly for teams already using Jira, GitHub or GitLab in development workflows.
Where Time Doctor Wins on Price-to-Value
1 · Monitoring ROI for Remote Teams
If the primary challenge is verifying that distributed employees are actually working – not just online – Time Doctor’s screenshot capture, activity monitoring, distraction alerts and video recording deliver a capability actiTIME does not have at any price. For BPO companies, outsourcing firms and agencies managing off-site contractors where clients require documented proof of work, this accountability layer justifies the higher per-user cost.
2 · Multi-Currency Payroll Infrastructure
Time Doctor’s integration with PayPal, Wise, Payoneer, Gusto, ADP and Deel in a single interface is genuinely valuable for global teams paying contractors in multiple currencies. actiTIME has basic payroll export but no direct payment gateway integrations. For a globally distributed team, this meaningfully reduces the cost and complexity of monthly payroll runs.
3 · AI-Powered Anomaly Detection
The Unusual Activity Report uses machine learning to flag suspicious time entries – excessive typing without corresponding output, unusually consistent keystrokes or mouse movements without clicks. This kind of time-fraud detection is rare at this price point and unavailable in actiTIME. For employers managing high-risk billing environments, it has real protective value.
Which Platform Is Right for You?
Both tools solve genuine time tracking problems – but they solve different ones. Here is an honest decision framework based on your actual use case.
| Choose Time Doctor if… | Choose actiTIME if… |
|---|---|
| You manage remote or hybrid teams where employee accountability and visual proof of work are business-critical. | You are a professional services firm (agency, consulting, legal, engineering) where project profitability and client invoicing are the core requirements. |
| You need multi-currency payroll with direct payment gateway integrations (PayPal, Wise, Gusto, Deel). | Your team has 3 or fewer users and you want a genuinely free, fully functional tool with no trial expiry. |
| AI-powered anomaly detection (Unusual Activity Report) has real compliance value for your organisation. | You want to own your data permanently via the self-hosted perpetual license and escape monthly SaaS subscription costs. |
| You operate in BPO, outsourcing or managed services where clients require documented, timestamped proof of work. | Your team values privacy – no screenshots, no keystroke monitoring, no surveillance of any kind. |
| You have a distributed team across time zones and need one platform for both time tracking and payroll. | You need built-in PTO and leave management without paying for a separate HR tool. |
Resources
- Time Doctor Support Documentation
- G2 Time Doctor Pricing Page
- Capterra Time Doctor Software Page
- Connecteam Time Doctor Review
- Business.com Time Doctor Review
- Timely Time Doctor Pricing Guide
- actiTIME Pricing
