Everhour Review 2026: Pricing, Features, Pros, Cons & actiTIME Comparison

 

What Is Everhour?

Everhour is a time tracking platform built around a central philosophy: tracking time should happen where work already happens. Rather than asking teams to context-switch into a separate app, Everhour embeds time tracking controls directly into popular project management tools like Asana, ClickUp, Jira, Monday.com, Trello, Basecamp, Notion, GitHub, and Linear.

The product is built by Weavora, a software development company. Everhour has been operating for over a decade and serves teams across creative agencies, consulting firms, software companies, legal practices, and professional services organizations. Notable customers include Canon, Zoom, and Roche.

Market positioning: Everhour sits at the intersection of time tracking, project budgeting, and client billing. It is not a pure productivity monitor (activity screenshots are limited), nor a full HR platform. Its strongest value proposition is for project-based teams that bill by the hour and need financial visibility without switching tools.

Who Is This Review For?

This Everhour review is written for 2026 and is designed to go deeper than anything else published on the subject. Whether you’re a freelancer comparing free plans, a project manager at an agency evaluating billing tools, or an operations lead wondering whether to migrate from Harvest or Toggl, this guide covers everything: actual features, current pricing, real user feedback from Capterra and G2, notable gaps, and a head-to-head pricing comparison with actiTIME.

Who this review is for: Team leads, agency owners, project managers, operations professionals, and anyone evaluating time tracking software with integration, budgeting, or invoicing needs.

Common questions answered in this review:

• Is Everhour free, and what does the free plan include?
• How much does Everhour cost per user?
• How does Everhour compare to actiTIME, Harvest, Clockify, or Toggl?
• What are Everhour’s biggest weaknesses?
• Is Everhour the right fit for my team?

Full Feature Breakdown

Time Tracking Modes

Everhour supports three core methods of logging time: one-click timers, manual time entry, and bulk entry.

Timer tracking: Users start and stop a timer directly within their project management tool next to a task in Asana, a card in Trello, or an issue in Linear. The timer is embedded as a native-looking button, not a floating overlay.

Manual entry: Users type in time directly (e.g., ‘2h 30m’) for past work or offline tasks.

Bulk time entry (August 2025): Users can now select multiple time entries and move or delete them in one step, significantly speeding up cleanup and task reassignment.

Pros:

• Frictionless for teams already in supported PM tools; no workflow disruption; high adoption rates reported.

Cons:

• No automatic background tracking. If a user forgets to start the timer, that time is lost unless manually entered. Idle detection via browser extension has been reported as unreliable by some users.

Timesheets

Everhour provides a weekly timesheet view where team members can review, edit, and submit hours. Managers can approve or reject timesheets before they flow into reports or invoicing.

Each row represents a project/task combination. Hours per day are displayed in a grid. Users can add comments, flag entries, and lock approved periods to prevent editing.

Noted gap: Week-based timesheet navigation has been cited as mildly frustrating. Daily or custom-period views would benefit some workflows. Timesheet approval workflows could be further explored for compliance-heavy industries such as legal or healthcare.

Billable Hours & Invoicing

Everhour allows teams to designate hours as billable or non-billable, set billing rates per user, project, or task, and generate invoices directly from tracked time.

Pros:

• Tight integration between time data and billing; no need to manually reconcile hours before invoicing. Billing rate management is flexible, rates can be set at user, project, or task level.

Cons:

• QuickBooks sync is manual rather than automated two-way. No native sync with FreshBooks, Xero, or other common accounting tools. Invoice customization is limited compared to dedicated invoicing tools.

Project Budgeting & Alerts

Teams can set budgets for each project in hours or monetary value. Everhour tracks spending in real time against those budgets and sends email alerts when spending approaches or exceeds set thresholds.

Standout feature: Real-time budget visibility embedded in the PM workflow. Threshold alerts are automated. This is one of Everhour’s clearest competitive advantages over simpler time trackers.

Limitation: Budget functionality is locked behind the Team (paid) plan. Free plan users have no access to budget features.

Reports & Analytics

Everhour provides a flexible reporting engine allowing managers to slice time data by project, client, team member, date range, billing status, or custom fields. Reports can be saved for recurring use and exported as CSV or PDF. Daily, weekly, and monthly summary reports can be automatically emailed to managers.

Pros:

• Highly flexible; covers project profitability, team capacity, and billing summaries. Automated email reports are specifically valued by managers.

Cons:

• Cannot filter reports by Asana custom fields, a recurring complaint for users with complex multi-client project structures. No direct Google Looker Studio integration despite user requests since 2021.

Resource Planning & Capacity Management

A visual resource planner shows who is working on what, who is over-capacity, and who has available bandwidth across a time horizon. Managers can redistribute tasks to prevent burnout and meet deadlines.

Pros:

• Eliminates separate capacity planning spreadsheets; provides a real-time view of team load.

Cons:

• Resource planning is less mature than dedicated tools like Float or Resource Guru. Integration with Asana’s native workload features is limited.

Time Off & PTO Accrual

Everhour includes time-off management with automated PTO accrual (added September 2025). Managers set accrual rules and employees submit time-off requests for approval. Balances update automatically.

Added in September 2025: Automated accrual removes a significant manual administration burden and reduces the need for a separate HR tool for basic PTO management.

Limitation: Complex leave management (FMLA, multi-country rules, statutory entitlements) still requires a dedicated HR system.

Clock In / Clock Out & Shifts

Everhour supports shift-based clock-in/clock-out functionality, suitable for teams tracking attendance alongside project time. The Shifts feature allows managers to create shift templates and assign team members.

Expense Tracking

Team members can log project-related expenses, attach receipts, and have expenses reviewed and approved by managers. Expenses appear alongside tracked time in project cost reports.

Pros:

• Integrated expense tracking reduces the need for a separate tool for teams with modest expense volumes.

Cons:

• Not as feature-rich as Expensify or Concur. Bulk expense recording and in-integration capture within Asana have been requested by users.

Desktop, Mobile & Browser Apps

Desktop app: Available for macOS. Allows native time tracking without a browser.

Mobile app: Available for iOS only. Android is NOT supported as of May 2026, a significant limitation for teams with Android users.

Browser extension: Available for Chrome and other major browsers. This is the primary way most users interact with Everhour on desktop.

Offline tracking: Not robustly supported. Everhour is primarily a cloud-based, connected tool.

GPS / location tracking: Not available. Everhour does not support geofencing or location-based clock-in, making it unsuitable for field service teams.

Screenshots & Activity Monitoring

Everhour offers a screenshots feature that captures visual proof of work during tracked time at configurable intervals. Managers can review captured screenshots. This positions Everhour as a light productivity monitoring tool but is far less comprehensive than dedicated tools like Time Doctor or Hubstaff.

Standout and Unique Features

1. Embedded Time Tracking – The Core Differentiator. Everhour’s most unique capability is the depth of its native PM tool integrations. Unlike tools that offer a browser extension that sits on top of Asana or Jira, Everhour’s timers appear as genuinely native elements inside those interfaces. There is no visual disruption, the timer looks like it belongs in the tool because, from the user’s perspective, it does. This integration quality drives both adoption and accuracy: when tracking time requires zero context-switching, compliance rates are significantly higher. No competitor in the same price range matches Everhour’s embedding depth.
2. Real-Time Budget Tracking with Threshold Alerts. Setting budgets in hours or dollars and receiving alerts before they’re breached is a workflow that most time tracking tools handle poorly or not at all. Everhour makes it central to the product experience – a genuine competitive moat.
3. Linear Integration (New 2024–2025). Linear is growing rapidly as a developer-preferred issue tracker. Everhour’s native timer inside Linear fills a tracking gap for modern engineering teams and reflects active product development tracking market shifts.
4. Simple, Non-Tiered Pricing. While most SaaS tools use 3–5 pricing tiers that create feature anxiety and surprise upgrade costs, Everhour has just two plans: Free and Team. Every paid feature is in the single Team plan. No feature gates. No tiers to navigate. This simplicity is itself a differentiating feature.

Missing Features and Gaps

The following gaps are identified from user reviews and third-party analysis current as of May 2026. Some may be partially addressed in recent updates, always verify the current state at everhour.com. Additional gaps may exist that users have not yet publicly reported, particularly around enterprise compliance, GDPR tooling, advanced scheduling, and deeper HR integrations.

1. No Android App. The single most frequently cited limitation across all review platforms. A large portion of the mobile workforce uses Android devices. The absence of an Android app means mobile tracking is iOS-only, making Everhour a poor fit for teams with mixed or Android-dominant device policies.
2. No Offline Mode. Everhour requires an internet connection. There is no queuing of time entries when offline. For remote workers in low-connectivity environments, this creates tracking gaps.
3. No GPS / Location Tracking. Field service teams, construction crews, and home healthcare workers cannot use Everhour without GPS-based clock-in. This feature is standard in tools like Jibble, Clockify (paid plans), and Connecteam.
4. 5-Seat Minimum on Paid Plan. Teams with fewer than 5 members who need paid features still pay for 5 seats regardless of actual headcount – a meaningful cost penalty for very small teams.
5. No Automatic Background Tracking. Unlike TimeCamp or Toggl’s desktop app, Everhour does not silently track what you’re working on. Every entry requires intentional user action.

Everhour Pricing

Pricing verified as of May 2026. Always check everhour.com/pricing for current figures, as SaaS pricing changes frequently.

Free Plan

Important note: You cannot downgrade from the Team plan back to the Free plan once you have upgraded.

Team Plan (Paid)

Everything included in Team plan: All Free plan features + all PM integrations + project budgeting with alerts + billable/non-billable tracking + billing rates (per user/project/task) + invoicing + resource planning + time off & PTO accrual + expense tracking + timesheet approvals + SSO (Okta, Google Workspace) + full financial reports + screenshots + shifts/scheduling + full API access + desktop app (macOS) + iOS app + browser extension.

Unlike most SaaS tools, Everhour has NO mid-tier plan or enterprise-specific feature gates. Every paid feature is available in the single Team plan.

Everhour vs. actiTIME: Pricing & Feature Comparison

actiTIME pricing sourced from official documentation and third-party verified sources as of May 2026. Verify at actitime.com/pricing.

Side-by-Side Feature Comparison

Value Analysis

Choose Everhour Team over actiTIME if:

• Your team lives in Asana, ClickUp, Jira, Monday.com, Trello, Basecamp, or Linear and wants to start timers, log hours, and sync time data without ever leaving those tools.
• You want one-click timers embedded directly inside your PM tools.
• You need tight budget alerts and financial reporting within your existing PM workflow.

Choose actiTIME over Everhour if:

• Your team has fewer than 5 paid users (actiTIME has no seat minimum; paid pricing starts at $5–6/user/mo with no floor).
• You need an Android app.
• You want a self-hosted option – actiTIME’s $120/user perpetual license pays for itself vs. a 30-person team’s SaaS subscription within roughly 10 months.
• Budget is the primary constraint – actiTIME is meaningfully cheaper at the lower end.

Free Plan – In-Depth Analysis

Everhour’s free plan is genuinely functional for basic internal time tracking, but it is notably limited compared to competitors like Clockify (unlimited free users) or actiTIME (free for 3 users with billing features).

The hard truth: The free plan lets you evaluate Everhour’s interface and basic time tracking, but it does not let you evaluate what makes Everhour special. The 14-day full-featured trial (no credit card needed) is the correct evaluation path. If you’re drawn to Everhour for its integrations, you must be on the paid plan to use them.

Where the free plan is enough:

• Solo freelancers tracking time for their own reference (no client billing)
• Very small teams (≤5 people) doing internal project time tracking with no client billing needs
• Teams testing the basic UX before committing to the 14-day all-features trial
• Internal departments within larger organizations needing basic time visibility without billing (e.g., an internal IT team or HR department tracking time on internal initiatives)

Additional use cases for the free plan may exist beyond those commonly discussed in public reviews, particularly for non-billable internal teams within larger organizations.

Who Everhour Is For (and Not For)

Ideal Users

Less Ideal Users

Edge case: Hybrid teams that split between desk-based and field work may be able to use Everhour for the office component with a separate clock-in solution for field hours, though this adds operational complexity.

Conclusion & Final Scorecard

Everhour is not a tool that tries to do everything. It is a tool that does a focused set of things exceptionally well: embedding time tracking into project management workflows, surfacing budget and billing data in real time, and making it easy to turn tracked time into professional invoices.

For the right team – an agency, consultancy, software team, or professional services firm using Asana, ClickUp, Jira, or any of Everhour’s natively integrated tools, it is among the best options available at its price point.

For field teams, Android-heavy organizations, very small teams on tight budgets, or anyone needing automated background tracking, there are better alternatives.

The pricing model is refreshingly simple. The integration quality is genuinely industry-leading. The gaps are real but not dealbreakers for Everhour’s core audience.

Resources

• Everhour website
• actiTIME website
• Capterra Everhour review
• G2 Everhour review
• PCMag Everhour review
• Project Management Everhour review