Logging billable hours accurately matters for invoicing and keeping clients informed. But when time tracking is scattered across notebooks and spreadsheets, hours slip through. This free billable hours template gives you one place to log and review time billing for yourself or your team. It works for legal, consulting, creative, and other service-based work.
The template lets you log hours by project, client, and task. Built-in formulas calculate billable amounts from hourly rates automatically, so there’s no manual math involved.
How to use the actiTIME billable hours template
- Fill out the form above to access the template.
- Make a copy of the file and save it under a unique name.
- Add your company name at the top.
- Enter employee, project, and client names for each entry.
- Log the time spent on each task or project.
- Set the billing rate for each employee.
Who needs a billable hours template?
- Freelancers and project managers. Use it to invoice clients correctly and account for every hour worked.
- Small business owners. It helps monitor employee productivity and keep clients informed about hours.
- Consultants and agencies. It supports resource allocation and helps keep projects within scope and budget.
Beyond those use cases, the template also helps with:
- Reducing errors in time reporting by using a standardized format.
- Quickly retrieving records for specific projects, clients, or team members.
- Saving the time you’d otherwise spend building a custom spreadsheet from scratch.
Automate billable hours tracking with actiTIME
Spreadsheets work for basic tracking, but they require constant manual upkeep and don’t scale well.
actiTIME is time tracking software built specifically for logging billable hours. You can record time via browser extension or the mobile app’s stopwatch, so hours are captured as you work rather than reconstructed at the end of the day.
It also generates reports automatically, giving you visibility into billable vs. non-billable hours, project profitability, and team performance. Multiple users can access the same workspace, which keeps everyone aligned on project status and time allocation.
Sign up for a free actiTIME trial to track billable hours without spreadsheet upkeep, free for teams of up to three.
