- Hubstaff vs Teramind: time tracking and monitoring vs enterprise security
- Quick comparison: Hubstaff vs Teramind vs actiTIME
- What is Hubstaff?
- What is Teramind?
- What is actiTIME?
- Employee monitoring
- Security and DLP
- GPS and field operations
- Project management and finances
- Pricing comparison
- Who should use each tool?
- Frequently asked questions
- The bottom line
- Resources
Hubstaff vs Teramind: time tracking and monitoring vs enterprise security
Short answer: Hubstaff and Teramind are not really the same kind of tool. Hubstaff is a workforce management platform built for remote and field teams who need time tracking, GPS, screenshots, and payroll. Teramind is an enterprise security and data loss prevention (DLP) platform that happens to include employee monitoring. They overlap on screen recording and activity tracking, but Teramind’s target is insider threat detection and compliance, not team management. If your need is project financial tracking rather than monitoring, actiTIME is a cleaner fit.
Choose Hubstaff if: you need a practical time tracking and monitoring tool for remote workers or field crews. It’s affordable, straightforward, and handles GPS, screenshots, payroll, and project budgets in one place. The 2-seat minimum is the main constraint.
Choose Teramind if: you’re an enterprise security team dealing with insider threats, data exfiltration risk, or compliance mandates. Teramind’s DLP capabilities, behavior analytics, and forensic recording go far beyond what Hubstaff offers in the security direction. Pricing is by quote and requires a minimum of 5 seats.
Quick comparison: Hubstaff vs Teramind vs actiTIME
| Feature | Hubstaff | Teramind | actiTIME |
|---|---|---|---|
| Primary use case | Remote/field workforce management | Enterprise security & DLP | Project time tracking |
| Free version | No | No | Yes |
| Screenshots | Yes | Yes | No |
| Video screen recording | No | Yes | No |
| GPS tracking | Yes | No | No |
| DLP (data loss prevention) | No | Yes | No |
| Insider threat detection | No | Yes | No |
| Behavior anomaly detection | No | Yes | No |
| Email / print monitoring | No | Yes | No |
| Payroll processing | Yes | No | No |
| Project budgets | Yes | No | Yes |
| Billing rates | Yes | No | Yes |
| Project profitability | Yes | No | Yes |
| Leave & overtime | Yes | No | Yes |
| Seat minimum | 2 seats | 5 seats | None |
| Transparent pricing | Yes | No | Yes |
What is Hubstaff?
Hubstaff is a time tracking and workforce management platform used primarily by companies with remote workers or field-based teams. It tracks time via a manual timer, captures screenshots at configurable intervals, logs GPS location for mobile workers, monitors app and URL usage, and integrates with payroll. Pricing runs from $4.99 per seat per month (Starter, annual, 2-seat minimum) to $25 per seat per month (Enterprise). Key features like GPS, screenshots, and payroll are available on Grow ($7.50) and Team ($10) tiers.
Hubstaff is built for operational management, not security compliance. Its monitoring features are aimed at accountability and productivity measurement, not forensic investigation or data protection.
What is Teramind?
Teramind is an enterprise security platform that combines employee activity monitoring with data loss prevention. It records screens continuously or on-trigger, monitors email, print jobs, clipboard activity, file transfers, and web browsing. Behavioral analytics flag unusual patterns — access to sensitive files, large data transfers, off-hours activity — as potential insider threats. The DLP tier adds 200+ pre-built rules to block or alert on data exfiltration attempts.
Teramind requires a minimum of 5 seats and does not publish transparent pricing. Tiers include Starter, UAM (User Activity Monitoring), DLP, and Enterprise/Government. An 8% annual discount applies. Based on third-party sources, pricing runs from roughly $14 (Starter) to $32+ per seat per month (DLP), but exact figures require a sales conversation.
Teramind is not a time tracking tool in the traditional sense. Teams buy it for compliance, legal discovery, and insider risk management, not for billing or project management.
What is actiTIME?
actiTIME is project time tracking software that connects hours to project costs, billing rates, and profitability. No monitoring features. It covers project budgets, billing rates by work type, leave, overtime, and cost of work in one product with no feature tiers. Free for up to 3 users, from $5 per user per month online, or $120 per user one-time self-hosted. 20+ years in use across 130+ countries.
Employee monitoring
| Feature | Hubstaff | Teramind | actiTIME |
|---|---|---|---|
| Screenshots | Yes | Yes | No |
| Video recording | No | Yes | No |
| Keystroke logging | No | Yes | No |
| Email monitoring | No | Yes | No |
| Print job monitoring | No | Yes | No |
| Clipboard monitoring | No | Yes | No |
| File transfer tracking | No | Yes | No |
| Live screen viewing | No | Yes | No |
Winner: Teramind by a large margin for monitoring depth. Hubstaff’s screenshots are a small fraction of what Teramind captures. If deep monitoring is the goal, there is no comparison.
Security and DLP
| Feature | Hubstaff | Teramind | actiTIME |
|---|---|---|---|
| Data loss prevention (DLP) | No | Yes | No |
| Insider threat detection | No | Yes | No |
| Behavior baseline & anomaly alerts | No | Yes | No |
| Policy enforcement / blocking | No | Yes | No |
| Compliance reporting | No | Yes | No |
| HIPAA / GDPR audit trails | No | Yes | No |
| Forensic playback | No | Yes | No |
Winner: Teramind completely. This entire category is Teramind’s reason for existing. Hubstaff has no security or DLP features.
GPS and field operations
| Feature | Hubstaff | Teramind | actiTIME |
|---|---|---|---|
| GPS location tracking | Yes | No | No |
| Geofenced clock-in | Yes | No | No |
| Mobile time clock | Yes | No | No |
| Field worker management | Yes | No | No |
Winner: Hubstaff. GPS and field operations are Hubstaff’s territory. Teramind is desktop-focused and has no mobile or GPS features.
Related: 9 Hubstaff Alternatives Compared: Pricing, Features & Best Fits
Project management and finances
| Feature | Hubstaff | Teramind | actiTIME |
|---|---|---|---|
| Project tracking | Yes | No | Yes |
| Project budgets | Yes | No | Yes |
| Billing rates | Yes | No | Yes |
| Profitability reporting | Yes | No | Yes |
| Payroll processing | Yes | No | No |
| Leave & overtime | Yes | No | Yes |
Winner: actiTIME for project financials. Hubstaff covers budgets and billing; Teramind doesn’t touch project management. actiTIME goes deeper on cost of work and profitability.
Pricing comparison
Hubstaff pricing (annual billing)
| Tier | Price | Key features |
|---|---|---|
| Starter | $4.99/seat/month (min 2) | Time tracking, basic reports, invoicing |
| Grow | $7.50/seat/month | GPS, activity levels, project budgets |
| Team | $10/seat/month | Screenshots, payroll, approvals |
| Enterprise | $25/seat/month | SSO, custom onboarding, dedicated support |
See also: Hubstaff Pricing 2026: Plans, True Costs & Hidden Fees
Teramind pricing
| Tier | Pricing | Key features |
|---|---|---|
| Starter | Contact sales (min 5 seats, 8% annual discount) | Screen recording, activity blocking, basic telemetry |
| UAM | Contact sales | Email monitoring, keystroke logging, behavior anomaly detection |
| DLP | Contact sales | 200+ DLP rules, clipboard/file/print monitoring, content scanning |
| Enterprise / Government | Custom | Unlimited rules, OCR, professional services, premium SLA |
Note: Teramind does not publish per-seat prices. Third-party sources suggest $14–$32+ per seat per month depending on tier, but verify with Teramind sales directly.
actiTIME pricing
| Option | Price | Key features |
|---|---|---|
| Free | $0 (up to 3 users) | Time tracking, projects, reports, permanent |
| Online | From $5/user/month or $1,250/month (200+ users) | All features, leave & overtime, API, QuickBooks |
| Self-hosted | $120/user, one-time | Full features, own server, no monthly fees |
Who should use each tool?
Hubstaff: Remote and field-based teams needing time tracking, GPS accountability, and payroll in one place. The monitoring is aimed at operational management, not security compliance.
Teramind: Enterprise security teams that need to detect insider threats, comply with data protection mandates, or conduct investigations. Not a time tracking tool in the traditional sense. Requires a dedicated security or IT team to manage effectively.
actiTIME: Project teams that want financial visibility: cost of work, billing rates, profitability, leave, and overtime. If you don’t need employee monitoring and care more about project outcomes than activity tracking, actiTIME is designed for that.
Frequently asked questions
What is the main difference between Hubstaff and Teramind?
Hubstaff is a workforce management platform for remote and field teams. Teramind is an enterprise security tool with DLP and insider threat detection. They overlap on basic activity monitoring but serve fundamentally different purposes.
Is Teramind expensive?
Teramind does not publish prices. Third-party sources suggest $14 to $32+ per seat per month depending on tier, with a 5-seat minimum and an 8% annual discount. For accurate pricing, contact Teramind’s sales team.
Does Hubstaff have DLP or insider threat detection?
No. Hubstaff monitors activity levels, app usage, and captures screenshots for operational accountability. It has no data loss prevention, content scanning, or insider threat detection capabilities.
Can Teramind replace Hubstaff for remote team management?
Partly. Teramind’s monitoring is more thorough than Hubstaff’s, but it has no GPS tracking, payroll, or project budget features. A team that needs Teramind for security likely needs a separate tool for time tracking and payroll.
Does actiTIME do employee monitoring?
No. actiTIME is a project time tracking tool. It logs time against projects and tasks, tracks leave and overtime, and reports on project financials. It does not capture screenshots, track URLs, or monitor behavior.
Which tool is better for compliance?
Teramind, without question. Its DLP tier is built for compliance mandates, audit trails, and legal discovery. Hubstaff can produce timesheet reports but is not a compliance tool.
The bottom line
Hubstaff and Teramind are in adjacent but different markets. Hubstaff is a practical workforce tool for remote and field teams. Teramind is enterprise security software that happens to monitor employees. Comparing them makes sense when a company is deciding between operational oversight and security compliance, but they rarely replace each other.
If you need project financial tracking without any monitoring layer, actiTIME does that job.
Resources
- Hubstaff pricing (verified June 2026): hubstaff.com/pricing
- Teramind pricing (contact sales): teramind.co/pricing
- actiTIME pricing (verified June 2026): actitime.com/pricing
