5 Best Volunteer Time Tracking Solutions for Your Nonprofit


Tracking your volunteers’ work hours can help you in several ways. Knowing how much time they were engaged in your organization’s activities, you can reward them accordingly. Plus, time tracking data allows gathering more funding by demonstrating how efficient your business is in delivering projects.

If you are looking for ways to track the work time of your nonprofit’s volunteers, there are several helpful software products that can help! Here are the top time trackers that your nonprofit should consider.


Volunteer time tracker

1. actiTIME

Key features:

  • Cost tracking
  • Powerful reporting
  • Notifications

At the end of the day, one of the most critical aspects of your nonprofit’s business model is showing donors how their money is being used to help the cause. That calls for putting together a handy-dandy report with a summary of your performance result.

Thanks to actiTIME, you’ll no longer have to do it by hand. actiTIME reports can be configured to automatically show all labor and time expenses incurred by your business. Besides, the tool may be configured to help you out with budget compliance by notifying you whenever the risk of cost overruns arises. Along with the core functionality of the tool, time tracking, these features will help you create a more efficient model for your nonprofit and, in this way, stay eligible for government grants.

The best part? You can join actiTIME’s unique program and save 50% off your entire subscription. All of the benefits while only paying half the cost… what gives you a better return on investment than that?

2. VolunteerHub

Key features:

  • Comprehensive volunteer management
  • Scheduling
  • Volunteer database

Today, you can make use of great software products designed to manage volunteers and nonprofit projects specifically, and VolunteerHub is one of them. This high-quality tool includes the scheduling, recruitment and database features and, of course, it incorporates a work hour tracker as well. In this way, it streamlines all the essential aspects of volunteer management, from the search process to engagement and follow-up.

Since VolunteerHub is originally targeted at nonprofits, it doesn’t offer a discounted price for them. The price for the basic version of this software with the capacity to manage up to 1,000 volunteers will cost you $150 a month. However, it’s possible to involve even more volunteers in your project with the help of this tool, which makes it perfect for large organizations.

3. Time Doctor

Key features:

  • Remote employee monitoring
  • Desktop screenshots
  • Reports

If the sole focus of investing in a time tracker is to help you increase the productivity of your staff and volunteers, then be sure to give Time Doctor a look. This helpful software offers a bevy of benefits for tracking hours and productivity. You can track things like payroll for your paid staff and even see screenshots of their desktop activity. Better yet, it can all be summarized in a helpful report or timesheet.

Some people might not enjoy Time Doctor because of the micromanage-y feel that it gives them. Since you’re dealing with volunteers, you’ll want to be respectful of the fact that they’re using personal time to help you. Thus, implementing some of the features on Time Doctor might scare them away. Another thing about Time Doctor is that it doesn’t offer a discount for nonprofits. Instead, it has a free 14-day trial that you can cancel at any time.

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4. Track It Forward

Key features:

  • Volunteer check-in
  • App integrations
  • Reports

Much like actiTIME, Track It Forward was created with nonprofits in mind and specializes in volunteer time tracking. The tool aims to take your nonprofit from an organization that’s drowning in paperwork to one that’s digitized and virtually paperless. It helps ease the pain of starting a volunteer time tracking service by offering a base level system.

Track It Forward doesn’t have a discount for nonprofits, but it is free for tracking up to 25 volunteers. Once you’re over the 25-headcount mark, it’s $15 per month. In summary, his software provides a base-level system at no cost for small nonprofits. However, if you’re looking for a bit more advanced software for volunteer time tracking, then actiTIME would be better suited for you.

5. TimeCamp

Key features:

  • Invoicing
  • GPS location tracking
  • Visual charts

TimeCamp is created to help you track the time of your staff and help them become efficient in whatever they do at work. It’s excellent for adding several features that aim at increasing productivity and is especially helpful for tracking remote employees and volunteers, letting you take a peek at what everyone is working on at any given moment.

It’s free for 1 user but is $5.25 per month for each user after that. Assuming you don’t want to be the only one watching the productivity of your volunteers, you might aim for a better discount, such as actiTIME’s.

Enhance Volunteer Time Tracking With the Best Tools

Now that you’ve seen the top volunteer time tracking solutions in the industry, it’s time to find the right fit for your business. We’ve collected all the information about the benefits of using timesheets in companies of different kinds in this article to motivate you even more. Afterward, feel free to commence volunteer time tracking by signing up for a free online trial. We’ll be more than happy to assist you further!

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