39 Best Employee Timesheet Software for 2026: Project and Attendance Tools

Employee timesheet software turns logged hours into a record a manager can approve, lock and pass on to payroll or invoicing. Under that one search, though, sit two different jobs: project timesheets for salaried teams who bill or cost their work, and attendance timesheets for hourly staff who clock in and get paid by the hour.

We compared 39 tools across both jobs on the parts that decide whether a timesheet process actually works: who approves, what gets locked, and where the hours go next. Every price and feature below was checked against the vendor’s own pricing page or help center in October 2026.

Key takeaways:

• The list splits into 21 project timesheet tools and 18 time and attendance tools, so start with the group that matches who fills in the timesheet.
• Approvals are often a paid upgrade: Harvest keeps them on Enterprise, Toggl Track on Premium and TimeCamp on Ultimate.
• Seven of the 21 project tools include approvals in their cheapest paid option, among them actiTIME, Avaza, ClickTime and Zoho Projects, and Beebole goes furthest with multi-stage approval chains.
• For approvals plus period locking, Avaza’s bundles are cheapest for teams of 5 to 10 (about $4 per user), while Clockify Standard ($5.49), actiTIME ($6, or $5 from 41 users) and TrackingTime Pro ($6.50) lead on per-seat pricing.
• For hourly teams, payroll decides most: ADP, Gusto, Paycor and Rippling remove the export step, while Buddy Punch and OnTheClock export to the widest range of payroll providers.

Project timesheets or attendance timesheets: which do you need?

Both kinds of software produce a timesheet, but they answer different questions. Pick the column that describes the people who will fill it in.

There’s no single best timesheet software for both project and attendance timesheets, so the 39 tools below are split the same way. Some companies have both, for example salaried project staff and an hourly field crew. In that case, choose the tool for the group whose timesheet errors cost more, then check whether it covers the other group well enough.

How we compared the tools

A tool counted as employee timesheet software for this list only if employees can record time in it, a manager can review or approve that time, and the hours can move on to payroll, invoicing or accounting. Every pick is online timesheet software with a web app. Pure activity monitors and personal trackers from the previous edition of this article didn’t meet that bar and were removed.

• Prices come from each vendor’s pricing page, with both annual and monthly billing where both exist, checked in October 2026.
• Features come from vendor help centers and plan comparison tables. When we couldn’t find a feature documented, the card says so.
• Ratings are Capterra and G2 scores with review counts as of October 2026.
• User reviews are quoted word for word from Capterra, one positive and one critical for every tool where both exist.
• Order: this is actiTIME’s blog, so actiTIME comes first and gets the same fields as everyone else, cons included. The remaining tools follow by number of Capterra reviews.

21 picks for project timesheet software

These tools are built for salaried and billable teams that track time against clients, projects and tasks. The table compares the controls that differ most between them; the cards below go into pricing, approvals and user feedback for each tool. The Free plan column shows how far each tool works as free timesheet software for a small team. In the table, + means included, – means not available, and n/d means not documented by the vendor.

1. actiTIME

actiTIME is timesheet software for project teams that bill clients, report project costs, or simply need hours they can trust. It has a single paid version, so every paying team gets the same approval and locking tools.

Best for: professional services firms, agencies, and engineering or IT teams that turn approved hours into project cost reports, invoices and payroll figures.

Not ideal for: hourly crews who clock in at a shared kiosk or need GPS proof of where a punch happened.

Pricing:

• Free version: yes, for up to 3 users, without approvals, overtime, the QuickBooks integrator or the Chrome extension
• 1–40 users: $6/user/month billed annually, $7 billed monthly
• 41–200 users: $5/user/month billed annually, $6 billed monthly
• 200+ users: $1,250/month flat billed annually, $1,500 billed monthly
• Self-hosted: $120/user as a one-time purchase
• Trial: 30 days, full-featured, no credit card
• Approvals included from: any paid option
• Watch for: a team that needs approvals starts on the paid version from day one, since the free version covers time entry, leave, reports and invoicing but not approvals

Platforms: web, iOS, Android, Chrome extension.

Ratings: Capterra 4.6 (111 reviews), G2 4.6 (50 reviews).

Time entry: weekly timesheet in HH:MM or decimal format, calendar view with start and stop times, mobile timer, and a Chrome extension; last week’s tasks carry forward in one click.

Feature checklist:

• Timesheet approvals: yes, in every paid option; one step, with several approvers per person and any one of them able to approve; bulk approve or reject; approval history for every timesheet
• Period locking: yes; selected entries, specific days for everyone, or all dates up to a chosen one
• Automatic reminders: yes, email reminders for incomplete timesheets
• Edit log after approval: no; editing an approved timesheet sends it back to Not Ready for another review instead
• Overtime and leave in the timesheet: yes, both sit in the same timesheet and carry their own rates
• Built-in invoicing: yes
• Offline mobile tracking: no
• Self-hosted version: yes, sold as a one-time purchase with no subscription
• Accounting export: QuickBooks Online integrator, CSV and PDF reports, Zapier integration, API

Monitoring level: low, with manual entry and timers only and no screenshots or keystroke tracking.

Other integrations: actiPLANS, plus the Chrome extension for Google Calendar, GitLab and other web apps.

Pros:

• Approvals, locking and reminders are included in the standard paid version, so there’s no second upgrade when the team grows into them.
• Work time, leave and overtime sit in one timesheet, which means approved hours already carry their cost when they reach reports.
• Cost reports, client billing and estimate vs. actual comparisons all run on the same approved data.
• A self-hosted version with a one-time price suits teams that have to keep timesheet data on their own servers.

Cons:

• Approval is a single step, so a sequential chain such as manager first and finance second isn’t possible.
• The mobile app needs a connection to save entries, since it has no offline mode.

What users like

“actiTIME gives me complete control and visibility over how time and resources are being used in the company. The reporting tools are the strongest feature, they make it simple to analyze productivity, monitor budgets, and evaluate project profitability without complicated spreadsheets.”

Shah A., Managing Director, Computer Software, Capterra, November 2025

What users would improve

“The Time Tracking Structure should have an additional level after the Middle grouping level and cater for consulting business. For example, I am unable to do Client > Product > Project > Rates.”

Richard L., Senior Manager, Financial Services, Capterra, April 2025

2. Clockify

Clockify is a timesheet tracker with a long ladder of low-priced tiers. Its Standard tier is where it becomes a full timesheet system, with approvals, locking and reminders switched on together.

Best for: cost-conscious teams that want the full approve-and-lock cycle at one of the lowest per-seat prices in this list.

Not ideal for: companies that need an edit log without paying for Enterprise, or that run payroll on a system Clockify doesn’t connect to.

Pricing:

• Free plan: yes, for up to 5 users
• Basic: $3.99/user/month billed annually, $4.99 billed monthly
• Standard: $5.49/user/month billed annually, $6.99 billed monthly
• Pro: $7.99/user/month billed annually, $9.99 billed monthly
• Enterprise: $11.99/user/month billed annually, $14.99 billed monthly
• Trial: 7 days
• Approvals included from: Standard
• Watch for: the edit log is Enterprise-only, while GPS and activity monitoring start on Pro, so the right tier depends on which control you need most

Platforms: web, Windows, Mac, Linux, iOS, Android, browser extensions, shared kiosk.

Ratings: Capterra 4.8 (9,271 reviews), G2 4.5 (204 reviews).

Time entry: timer, weekly timesheet and manual entries, plus a shared kiosk from the Basic tier.

Feature checklist:

• Timesheet approvals: yes, from Standard; weekly or monthly timesheets go to a manager, and approved ones can’t be changed
• Period locking: yes, from Standard; past timesheets can be closed to edits
• Automatic reminders: yes, from Standard; emails go out when someone forgets to log time or tracks too much
• Edit log after approval: Enterprise only
• Overtime and leave in the timesheet: yes, from Standard
• Built-in invoicing: yes, from Standard
• Offline mobile tracking: yes, on every plan
• Self-hosted version: not listed on the pricing page
• Accounting export: QuickBooks, from Standard

Monitoring level: optional; activity monitoring and GPS are available from the Pro tier.

Pros:

• Standard bundles approvals, locking and reminders at $5.49 per user, one of the lowest prices for the full cycle.
• The free plan covers up to 5 users and includes offline tracking, which most free tiers leave out.

Cons:

• The edit log is reserved for Enterprise, so teams that need it pay more than twice the Standard price.
• With five paid tiers, it’s easy to buy one that lacks the control you actually need.
• Payroll connections are limited, and reviewers name missing providers such as Deel.

What users like

“Before this we had no idea what the 12 (now 30) people were doing. It has stopped the constant arguments about whose hours are what hours as everything is now logged digitally.”

Saul L., Co-Chief Executive Officer, Information Technology and Services, Capterra, March 2026

What users would improve

“We could not find a perfect integration with our payroll system. At the moment, we use Deel, and there is no integration.”

Daniel A., Data Analyst, Hospital and Health Care, Capterra, July 2025

3. eBillity

Time Tracker by eBillity is a time and billing tool built around the accounting stack. Hours flow from timesheets, timers or an Outlook add-in into QuickBooks, Xero, Sage or a payroll provider.

Best for: firms that bill by the hour and already run invoicing or payroll in QuickBooks, Xero or Sage.

Not ideal for: teams that want a free plan, or users who prefer an interface that rarely changes.

Pricing:

• Free plan: no
• Time Tracker Billing: $8/user/month billed annually, $10 billed monthly
• Workforce: $11.20/user/month plus a $17.60 base fee billed annually, $14 plus $22 billed monthly
• Premium: $16.80/user/month plus a $24 base fee billed annually, $21 plus $30 billed monthly
• LawBillity: $33.60/user/month billed annually, $42 billed monthly
• Trial: 14 days
• Approvals included from: multi-level approvals are listed on Premium
• Watch for: base fees on Workforce and Premium push up the per-person cost for small teams

Platforms: web, iOS, Android, Outlook add-in.

Ratings: Capterra 4.4 (3,024 reviews), G2 4.3 (349 reviews).

Time entry: several timers at once, weekly timesheets, an Outlook add-in, and a time clock kiosk with GPS and geofencing.

Feature checklist:

• Timesheet approvals: yes; multi-level on Premium, and a submitted time card can be pulled back and re-sent
• Period locking: not documented by the vendor
• Automatic reminders: yes, time entry reminders
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: yes, on every tier
• Offline mobile tracking: yes
• Self-hosted version: no
• Accounting export: QuickBooks, Xero, Sage, ADP, Gusto, SAP Concur

Monitoring level: low to medium; GPS and geofencing are available for clock-ins.

Pros:

• Its QuickBooks and Xero connections are some of the deepest in this group, which suits firms that invoice from those systems.
• The Outlook add-in turns calendar time into entries, and the mobile apps keep tracking without a connection.

Cons:

• Base fees on the Workforce and Premium tiers raise the per-person cost for small teams.
• Period locking isn’t documented, so it’s worth testing how approved time is protected during a trial.

What users like

“The Outlook integration features have cut the time entry activity by at least 75%. Users keep up with their time throughout the day, so near-realtime insight into the activity of the team is readily available.”

John P., Director of Operations, Computer Software, Capterra, January 2023

What users would improve

“Unfortunately, this tool is not so intuitive, so some users complain and request support even after training. Other users complain about the constant change in the UX.”

Federico A., CFO, Banking, Capterra, August 2022

4. Toggl Track

Toggl Track is best known for its one-click timer. The timesheet controls, meaning approvals, locked periods and a full change history, arrive together on the Premium tier. Our list of Toggl alternatives gives a wider comparison.

Best for: teams that value the simplest possible timer and are ready to pay for Premium when approvals become necessary.

Not ideal for: teams that want invoicing in the same tool, or need approvals on a tight budget.

Pricing:

• Free plan: yes, for a limited number of users
• Starter: $9/user/month billed annually, $12 billed monthly
• Premium: $16/user/month billed annually, $24 billed monthly
• Enterprise: custom pricing
• Trial: 30 days
• Approvals included from: Premium
• Watch for: approvals, locking and the change history all start on Premium, almost double the Starter price, and the overtime breakdown is a separate Time Off Pro add-on

Platforms: web, Windows, Mac, iOS, Android, browser extension.

Ratings: Capterra 4.7 (2,591 reviews), G2 4.5 (1,681 reviews).

Time entry: one-click timer, calendar, list and board views, and a browser extension that can track selected pages automatically.

Feature checklist:

• Timesheet approvals: yes, from Premium; weekly or monthly periods
• Period locking: yes, from Premium; approved periods are closed to further edits
• Automatic reminders: yes; emails go out when tracked time falls below a target, and the apps nudge people who forget to start a timer
• Edit log after approval: yes, from Premium, with who changed what, when, and the values before and after
• Overtime and leave in the timesheet: PTO and holidays from Starter; the overtime split comes with the Time Off Pro add-on
• Built-in invoicing: not listed on the pricing page
• Offline mobile tracking: yes; data syncs once a connection is back
• Self-hosted version: no
• Accounting export: not listed on the pricing page

Monitoring level: low.

Pros:

• The timer is the quickest to start in this group, which helps teams that resist logging time at all.
• Premium keeps a detailed change history with before and after values, useful when someone questions an edited entry.
• Entries made offline sync automatically once a connection is back.

Cons:

• Approvals and locking both require Premium, almost double the Starter price.
• Invoicing isn’t listed on the pricing page, so billing usually happens in another tool.

What users like

“I prefer to set a timer with a single touch and also later on have clear summaries, this assists me to delegate editorial work without micromanaging the team.”

Karen M., Managing Editor, Publishing, Capterra, December 2025

What users would improve

“Basic Summary and Detailed reports are fine for a quick overview, but if you want to slice the data differently or build something more tailored to a specific client or project, you quickly hit a wall. Custom reporting and deeper filtering are locked behind paid plans, which feels limiting for more advanced needs.”

Cristiano F., Consultant, Internet, Capterra, July 2026

5. My Hours

My Hours is a lightweight timesheet tool for small teams and agencies. Its Pro tier bundles approvals, automatic period locking and an audit log, which is rare at this price. Read our full My Hours review for more detail.

Best for: small teams and agencies that want approvals backed by an audit log without paying enterprise prices.

Not ideal for: companies that need overtime and leave tracked in the same timesheet.

Pricing:

• Free plan: yes, for up to 5 users
• Basic: $4/user/month billed annually, $5 billed monthly
• Pro: $8/user/month billed annually, $9 billed monthly
• Enterprise: custom pricing, with mandatory SSO
• Trial: 14 days
• Approvals included from: Pro
• Watch for: approvals, auto-lock and the audit log all sit in Pro, which doubles the Basic price

Platforms: web, iOS, Android.

Ratings: Capterra 4.8 (986 reviews), G2 4.6 (267 reviews).

Time entry: timer, weekly timesheet, a daily tracking reminder in the mobile app, and one-click copying of the previous week.

Feature checklist:

• Timesheet approvals: yes, from Pro
• Period locking: yes, from Pro; logs lock automatically after each timesheet period, and admins can still edit
• Automatic reminders: yes, on every plan
• Edit log after approval: yes, from Pro, with 90 days of audit log history and longer history on Enterprise
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: yes, on every plan
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: not documented by the vendor

Monitoring level: low.

Pros:

• The free plan covers teams of up to 5 people, and invoicing is included on every plan.
• Pro adds approvals, automatic period locks and a 90-day audit log for $8 per user, a rare combination at that price.

Cons:

• Overtime and leave tracking aren’t documented, so they usually live in a separate HR tool.
• Accounting integrations aren’t documented, which leaves exports to CSV or Excel.
• Reviewers miss a way to bulk-fix historical entries.

What users like

“It’s great to be able to log time as you work, whether in the office or in the move. I’m sure being easy to do so means we capture more chargeable hours than we did using our old (very annoying) system.”

Melanie L., Director, Accounting, Capterra, July 2019

What users would improve

“No search in the timesheet user dropdown — have to scroll the full list, which slows down project collaboration at scale. The Projects section loads slowly at times, affecting the time tracking flow. No bulk overwrite via spreadsheet for fixing historical time data — tedious for retroactive corrections.”

Zeya M., Associate Data Analyst, Marketing and Advertising, Capterra, March 2026

6. Zoho Projects

Zoho Projects is a project management app with timesheets built in. Multi-level approvals start on its cheapest paid tier, while invoicing and HR live in other Zoho apps.

Best for: teams already using Zoho apps that want project plans and timesheets in one place.

Not ideal for: teams outside the Zoho ecosystem that need ready-made accounting or payroll connections.

Pricing:

• Free plan: yes, for up to 5 users and 3 projects
• Premium: $4/user/month billed annually
• Enterprise: $9/user/month billed annually
• Ultimate: $14/user/month billed annually
• Trial: 15 days
• Approvals included from: Premium
• Watch for: invoicing runs through Zoho Books or Zoho Invoice, which are separate products

Platforms: web, iOS, Android.

Ratings: Capterra 4.5 (874 reviews), G2 4.4 (570 reviews).

Time entry: time logs against tasks, timers, and timesheets that can span several users and projects on Ultimate.

Feature checklist:

• Timesheet approvals: yes, from Premium; multi-level, for single time logs or whole timesheets
• Period locking: partial; a Time Log Restriction setting limits which dates people can log against
• Automatic reminders: not documented for timesheets; reminders cover tasks
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: through Zoho Books and Zoho Invoice
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: Zoho Books, Zoho Invoice

Monitoring level: low.

Pros:

• Multi-level approvals start at $4 per user, cheaper than anywhere else in this group.
• Timesheets sit inside a full project management app, so tasks, plans and hours stay in one place.

Cons:

• Invoicing and leave need separate Zoho products, which adds both cost and setup outside the Zoho ecosystem.
• Reviewers find some modules complex for new users and third-party integrations limited.

What users like

“Zoho Projects is impressively good at creating an interface that has a fair amount of task detail, but still manages to feel straightforward. For a marketing and creative agency such as ours, it enables us to run campaigns, log billable hours and assign tasks without feeling overwhelmed.”

Carla D., Finance and Operations Manager, Marketing and Advertising, Capterra, June 2025

What users would improve

“Integration with third-party applications can be limited or require additional configuration, which may slow down implementation. Some advanced features feel slightly complex for new users, and customization options in certain modules could be more flexible.”

Manish Vasan S., Finance Analyst, Information Technology and Services, Capterra, March 2026

7. BigTime

BigTime is professional services automation software for consulting, accounting and engineering firms. Timesheets feed billing, budgets and, on higher tiers, up to three levels of approval.

Best for: consulting, accounting and engineering firms that need billing-grade timesheets, and government contractors who need DCAA support.

Not ideal for: small teams looking for a low entry price.

Pricing:

• Free plan: no
• Essentials: from $20/user/month
• Advanced, Premier, Enterprise: by quote
• Approvals included from: Essentials, with one level; up to three levels on Premier
• Watch for: multi-level approvals and Sage Intacct sit in Premier and DCAA support in Advanced, so the published starting price rarely covers the full setup

Platforms: web, iOS, Android.

Ratings: Capterra 4.6 (664 reviews), G2 4.4 (1,813 reviews).

Time entry: weekly entry grid, timers, and mobile time and expense entry.

Feature checklist:

• Timesheet approvals: yes; one level on Essentials and Advanced, up to three on Premier
• Period locking: not documented by the vendor
• Automatic reminders: not documented by the vendor
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: time off through the Resource Management module; overtime not documented
• Built-in invoicing: yes, with custom templates on Advanced and multi-currency on Premier
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: QuickBooks on Essentials; Sage Intacct, Lacerte and an API on Premier

Monitoring level: low.

Other integrations: HubSpot, Salesforce, Jira.

Pros:

• Billing, budgets and timesheets share one system, so approved hours turn into invoices without an export.
• Premier supports up to three approval levels, and Advanced adds DCAA support for government work.

Cons:

• Many features sit in quote-only tiers, so the published starting price rarely reflects the final bill.
• Locking and reminders aren’t documented publicly, which makes them hard to compare before a demo.

What users like

“It is a huge improvement from what we were using before. It takes me about a quarter of the time it used to take me to enter my time with the previous system.”

Louis B., Vice-President, Insurance, Capterra, September 2025

What users would improve

“It’s possible to spend a lot of money on BigTime. Since the plan we could afford for BigTime didn’t include most of the capabilities we required, we had to cancel certain low-priority projects in order to use BigTime to its full potential.”

Brandon E., Sales Specialist, Hospital and Health Care, Capterra, September 2023

8. Harvest

Harvest pairs a simple timer with invoicing on every plan. Approvals, locking and the activity log, however, all belong to its Enterprise tier. If that gap matters, our list of Harvest alternatives covers other options.

Best for: agencies and consultancies that invoice clients straight from tracked time.

Not ideal for: teams that need approvals below Enterprise pricing, or overtime and meal-break calculations.

Pricing:

• Free plan: yes, for 1 seat and 2 projects
• Teams: $9/seat/month billed annually, $11 billed monthly
• Enterprise: $14/seat/month billed annually, $17.50 billed monthly
• Enterprise Plus: custom pricing
• Trial: 30 days
• Approvals included from: Enterprise
• Watch for: Timesheet Lock requires the approvals module, so locking is also an Enterprise feature

Platforms: web, Windows, Mac, iOS, Android, Chrome, Firefox and Edge extensions.

Ratings: Capterra 4.5 (656 reviews), G2 4.3 (843 reviews).

Time entry: timer, weekly timesheet, desktop apps, and browser extensions that track time from inside Asana, GitHub or Basecamp.

Feature checklist:

• Timesheet approvals: Enterprise only
• Period locking: Enterprise only; automatic (previous week, previous month, or entries older than a set number of days) or manual, applied to the whole company with no per-user or per-project lock
• Automatic reminders: partial; managers send reminder emails by hand, and the timesheet shows an auto-lock countdown
• Edit log after approval: Enterprise only, as an activity log of every time entry and edit
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: yes, on every plan including the free one
• Offline mobile tracking: yes; entries sync once a connection is back
• Self-hosted version: no
• Accounting export: QuickBooks Online, Xero, Deel, from Teams

Monitoring level: low.

Pros:

• Invoicing is included on every plan, even the free one, so billing works from day one.
• Mobile tracking keeps working offline and syncs later.
• Browser extensions log time from inside Asana, GitHub and Basecamp.

Cons:

• Approvals, locking and the activity log all require Enterprise, which costs $5 more per seat than Teams.
• Locking works only company-wide, with no per-person or per-project option.

What users like

“Very easy to use so an easy learning curve, two factor authentication ensures security, excellent timetracking and project job costing, I use this for billing and integrates with Xero accounting software. I haven’t come across any bugs and/or issues and never had to contact customer support. I can increase or reduce my team numbers at any stage and my costs are instantly amended.”

Debbie M., Owner, Accounting, Capterra, January 2026

What users would improve

“- Limited project visibility – Burn rate not available when entering time per task within a project – Mobile App has limited functionality”

Marcus E., Solution Architect, Information Technology and Services, Capterra, August 2026

9. TimeCamp

TimeCamp combines automatic desktop tracking with timesheets, invoicing and a rare self-hosted option on Enterprise. Approvals sit on its top self-serve tier. See our roundup of TimeCamp alternatives to compare.

Best for: teams that want automatic tracking, overtime and leave at a low price, and organizations that need to host the tool themselves.

Not ideal for: teams that want approvals on an entry-level budget, or that are uneasy about screenshot monitoring.

Pricing:

• Free plan: yes, for unlimited users and projects
• Starter: $3.99/user/month billed annually, $5.49 billed monthly
• Premium: $6.99/user/month billed annually, $9.99 billed monthly
• Ultimate: $9.99/user/month billed annually, $13.99 billed monthly
• Enterprise: by quote, including self-hosted deployment
• Approvals included from: Ultimate
• Watch for: approvals and screenshots come together on Ultimate, while the audit log and self-hosting need Enterprise

Platforms: web, Windows, Mac, iOS, Android.

Ratings: Capterra 4.7 (600 reviews), G2 4.7 (392 reviews).

Time entry: automatic desktop tracking, timer and timesheet, with Jira time tracking and other integrations.

Feature checklist:

• Timesheet approvals: Ultimate and Enterprise
• Period locking: yes; approved timesheets lock
• Automatic reminders: yes
• Edit log after approval: Enterprise only
• Overtime and leave in the timesheet: yes, from Starter
• Built-in invoicing: yes, from Starter
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: yes, on Enterprise
• Accounting export: invoices to QuickBooks and Xero, from Premium

Monitoring level: optional; app and website tracking from Premium, screenshots on Ultimate.

Pros:

• A self-hosted deployment on Enterprise keeps data on your own servers, which few cloud tools offer.
• Overtime, leave and invoicing start at $3.99 per user, and the free plan has no user limit.

Cons:

• Approvals require Ultimate, the top self-serve tier, at $9.99 per user.
• Screenshots arrive in the same tier as approvals, which some teams find intrusive.
• Reviewers report occasional bugs.

What users like

“Our business problem was simple – at any given time we have 20 or so contractors working on a handful of different projects and we needed to be scientific about knowing how many of whose hours were being spent on which project. TimeCamp solved this problem well and simply.”

Noah S., Co-Founder, Information Technology and Services, Capterra, December 2021

What users would improve

“At times TimeCamp can be a little buggy. I feel they might have some troubles with their servers sometimes. Luckily this is only in rare instances.”

Bart V., Office Manager, Computer Software, Capterra, August 2023

10. Deltek Replicon

Deltek Replicon is an enterprise time platform that covers project billing, payroll calculations and frontline clock-ins. It suits large organizations with complex pay rules across countries.

Best for: large and global organizations that need compliant pay rules, project billing and offline time entry in one system.

Not ideal for: small teams that want public pricing, or firms that need deep project management.

Pricing:

• Free plan: no
• Pricing: by quote, with no public price list
• Trial: demo on request
• Approvals included from: sequential approval paths are part of the platform
• Watch for: without public prices, comparing total cost takes a sales call

Platforms: web, iOS, Android, CloudClock kiosk.

Ratings: Capterra 4.5 (540 reviews), G2 4.3 (806 reviews).

Time entry: web timesheets, mobile apps, and the CloudClock kiosk for frontline staff.

Feature checklist:

• Timesheet approvals: yes, with sequential approval paths
• Period locking: not documented by the vendor
• Automatic reminders: not documented by the vendor
• Edit log after approval: a photo audit trail for clock-ins is documented; timesheet edit history not documented
• Overtime and leave in the timesheet: yes
• Built-in invoicing: not documented by the vendor
• Offline mobile tracking: yes, offline time entries
• Self-hosted version: no
• Accounting export: gross pay calculations for payroll; Deltek Vantagepoint integration

Monitoring level: low.

Pros:

• Pay rules and compliance settings cover many countries, which suits global payroll.
• Offline time entry and the CloudClock kiosk work for staff away from a desk.

Cons:

• There’s no public pricing, so even a rough budget takes a sales call.
• Setup is heavier than for most tools here, and reviewers find it limited for complex projects.

What users like

“We’re a large organization that spans the globe so it’s vital that we have a system that is compliant in those countries, while allowing us to track billable project time. In my opinion Replicon checks all of those boxes.”

Justin D., Senior Manager II, Talent Acquisition, Management Consulting, Capterra, April 2025

What users would improve

“Good for small businesses who want to track time, expenses and vacations and manage small, non-complex projects. As soon as you talk about managing larger projects with tasks, resource allocations etc., you quickly come to the software’s limitation.”

Marie Josee W., Finances Manager, Logistics and Supply Chain, Capterra, May 2023

11. Avaza

Avaza is timesheet and invoicing software for small service businesses, with project management included. It sells fixed-size packages of users, and approvals come with every plan.

Best for: small service businesses with up to 10 people that want timesheets, projects and invoices in one tool.

Not ideal for: teams that will grow well past 10 users, or that need a documented edit history.

Pricing:

• Free plan: yes, for 1 timesheet user and 5 active projects
• Startup: $9.96/month billed annually, $11.95 billed monthly, for 2 timesheet users
• Basic: $19.96/month billed annually, $23.95 billed monthly, for 5 timesheet users
• Business: $39.96/month billed annually, $47.95 billed monthly, for 10 timesheet users
• Extra users: $5.83/user/month billed annually, $7 billed monthly
• Trial: 14 days
• Approvals included from: every plan
• Watch for: lower tiers cap the number of invoices per month, and every user past the bundle is billed per seat

Platforms: web, iOS, Android.

Ratings: Capterra 4.6 (475 reviews), G2 4.5 (390 reviews).

Time entry: weekly timesheet and timer.

Feature checklist:

• Timesheet approvals: yes, on every plan, set per project
• Period locking: optional; approved timesheets can be locked
• Automatic reminders: not documented by the vendor
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: yes, with 5, 50, 100 or unlimited invoices per month depending on the tier
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: not documented by the vendor

Monitoring level: low.

Pros:

• Approvals come with every plan, including the free one.
• For teams of 5 to 10, the bundle works out to about $4 per user, the lowest in the group.
• Projects, timesheets and invoices share one app, so a small firm needs nothing else to bill.

Cons:

• Lower tiers cap the number of invoices per month, which busy months can outgrow.
• Reviewers find it hard to customize, and overtime or leave tracking isn’t documented.

What users like

“It’s intuitive and easy to use. Avaza manages to deliver strong project management, timesheet entry, and billing features while maintaining a simple and intuitive user experience. This is a difficult thing for most software vendors to deliver.”

Micah T., Director of Consulting Services, Information Technology and Services, Capterra, September 2025

What users would improve

“The thing I like least is that Avaza isn’t very customizable to fit specific needs. It works well for general use, but sometimes I wish I could tweak it more to match my own workflow.”

Attila M., Architect, Architecture and Planning, Capterra, August 2025

12. Everhour

Everhour adds timers and timesheets to the project tools a team already uses, such as Asana, ClickUp, Jira and Monday. Approvals and invoicing come with its single paid tier.

Best for: teams that live in a project management tool and want time tracking and billing inside it.

Not ideal for: teams of fewer than 5 people, since the paid tier has a 5-seat minimum, or companies that want supervisors to approve without admin rights.

Pricing:

• Free plan: yes, for up to 5 seats
• Team: $8.50/seat/month billed annually, $10 billed monthly, with a 5-seat minimum
• Custom: by quote, from 50 seats
• Trial: 14 days
• Approvals included from: Team
• Watch for: the 5-seat minimum means at least $42.50 per month, even for a team of two

Platforms: web, iOS, Android, browser extension.

Ratings: Capterra 4.7 (432 reviews), G2 4.7 (183 reviews).

Time entry: timers inside project management tools through a browser extension, plus a weekly timesheet.

Feature checklist:

• Timesheet approvals: yes, on Team; approval rights are tied to the admin role
• Period locking: yes; submitted time can’t be changed, and approved time stays locked
• Automatic reminders: not documented by the vendor
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: time off yes; overtime not documented
• Built-in invoicing: yes
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: invoice sync with QuickBooks, Xero and FreshBooks

Monitoring level: low.

Pros:

• Timers appear inside Asana, ClickUp, Jira and Monday, so people track time where the work already happens.
• Invoices sync with QuickBooks, Xero and FreshBooks, and approved time stays locked.

Cons:

• A 5-seat minimum means at least $42.50 per month, even for two people.
• Reminders and an edit log aren’t documented.

What users like

“At the end of the billing period, we export an invoice to know exactly how many hours to bill our clients. This gives our company a solution to professionally track hours in a minimalist and frictionless way.”

Nikolay E., Design Engineer, Construction, Capterra, June 2024

What users would improve

“I dont like the roles. Due to approvals of timesheet we at the moment have more than 10 admins..Even though I choose option: Admin*, I think it would be easier and more user friendly to add a possibility “timesheet approvals” for “SUPERVISORS”.”

Natálie R., HR Manager, Accounting, Capterra, February 2024

13. Scoro

Scoro is an all-in-one work management platform covering quotes, projects, time and invoicing. Its supervisor approval with locking is tied to a specific add-on.

Best for: agencies and consultancies that want quoting, project delivery, timesheets and invoicing in a single system.

Not ideal for: teams of fewer than 5 people or teams on a tight budget.

Pricing:

• Free plan: no
• Time-billing: €15/user/month
• Projects and Resources: €25/user/month
• Quote to Cash: €25/user/month
• End-to-end: €52/user/month
• Minimum: 5 users; annual billing saves 13–17%
• Trial: 14 days
• Approvals included from: the Advanced Work add-on or End-to-end, which add time locking
• Watch for: the 5-user minimum, plus QuickBooks, Xero, Exact Online and Sage Intacct integrations that cost extra

Platforms: web, iOS, Android.

Ratings: Capterra 4.5 (263 reviews), G2 4.5 (505 reviews).

Time entry: time entries against tasks and a timer.

Feature checklist:

• Timesheet approvals: yes, with the Advanced Work add-on; a supervisor confirms and locks submitted weeks
• Period locking: yes, with the Advanced Work add-on or on End-to-end
• Automatic reminders: yes, automatic email reminders
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: time off from Projects and Resources; overtime not documented
• Built-in invoicing: yes
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: QuickBooks, Xero, Exact Online, Sage Intacct, as paid extras

Monitoring level: low.

Pros:

• Quotes, projects, timesheets and invoices share one platform, so there’s no handoff between tools.
• Supervisor sign-off locks each submitted week, and email reminders chase late timesheets automatically.

Cons:

• Approvals and locking depend on the Advanced Work add-on, which raises the real price above the €15 starting point.
• Accounting integrations such as QuickBooks and Xero cost extra.

What users like

“It provides our business with a ‘one-stop shop’ for our BD, sales, project management/operations and financial/invoicing management – removing the need for a multitude of supporting (but often not connected) software packages.”

Tony W., Managing Director, Operations, Management Consulting, Capterra, September 2025

What users would improve

“On the higher end of the market, pricing may deter smaller teams, especially when advanced features demand higher-tier plans”

Kristina D., Head of Retail Sales, Furniture, Capterra, July 2025

14. TMetric

TMetric is a low-cost time tracker whose Business tier adds team timesheets, locking and QuickBooks sync. Offline mode works on every plan.

Best for: small teams that want approvals, invoicing and offline tracking at a low price.

Not ideal for: teams that don’t want activity monitoring in the same tier as approvals, or that need detailed custom reports.

Pricing:

• Free plan: yes, for up to 2 seats
• Professional: $5.83/user/month billed annually, $7 billed monthly
• Business: $7.50/user/month billed annually, $9 billed monthly
• Enterprise: custom pricing
• Trial: 14 days
• Approvals included from: Business
• Watch for: approvals, locking, time off and QuickBooks sync all wait for Business, which also brings app monitoring and screenshots

Platforms: web, Windows, Mac, Linux, iOS, Android, browser extensions.

Ratings: Capterra 4.5 (260 reviews), G2 4.6 (123 reviews).

Time entry: timer, manual entries and a browser extension for web apps; overlapping entries adjust automatically.

Feature checklist:

• Timesheet approvals: yes, from Business, through team timesheets
• Period locking: yes, from Business; entries older than a set number of days lock
• Automatic reminders: yes, email notifications
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: time off from Business; overtime not documented
• Built-in invoicing: yes, from Professional
• Offline mobile tracking: yes, on every plan
• Self-hosted version: no
• Accounting export: QuickBooks time sync, from Business

Monitoring level: optional; app and website monitoring and screenshots on Business.

Pros:

• Business brings approvals and locking for $7.50 per user.
• Offline mode works on every plan, and invoicing starts on Professional.

Cons:

• App monitoring and screenshots ship in the same tier as approvals, so teams have to switch them off deliberately.
• Reviewers want richer reports and deeper mobile features.

What users like

“Our experience has been very positive. It keeps our team focused and accountable, and the tool has become an essential part of our daily workflow.”

Ihor P., Marketing Specialist, Accounting, Capterra, April 2025

What users would improve

“I would like to see more customization and colored charts in reports. Mobile functionality could be deeper.”

Dmytro S., CMO, Marketing and Advertising, Capterra, May 2026

15. ClickTime

ClickTime is time and expense software for organizations that need audit-ready records. Its comparison table lists approvals, locking and a full change history on every plan.

Best for: nonprofits, government contractors and firms that need DCAA-compliant timesheets and an audit trail.

Not ideal for: small teams looking for the lowest price or for built-in invoicing.

Pricing:

• Free plan: no
• Starter: $12/user/month
• Team, Premier, Enterprise: by quote
• Expense tracking: $4/user/month add-on
• Approvals included from: listed on every plan
• Watch for: ERP, payroll and HRIS integrations are paid add-ons below Enterprise

Platforms: web, iOS, Android.

Ratings: Capterra 4.6 (207 reviews), G2 4.6 (1,185 reviews).

Time entry: web and mobile timesheets with a timer, notes, copy-forward and required fields.

Feature checklist:

• Timesheet approvals: yes, on every plan
• Period locking: yes, on every plan
• Automatic reminders: yes, email reminders for incomplete timesheets on every plan
• Edit log after approval: yes, an audit trail with full change history on every plan
• Overtime and leave in the timesheet: yes, overtime rules and time off on every plan
• Built-in invoicing: not documented by the vendor
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: NetSuite, SAP, Sage Intacct, ADP, BambooHR, Rippling, HiBob, as add-ons below Enterprise; DCAA-compliant timesheets

Monitoring level: low.

Pros:

• An audit trail with full change history and timesheet locking come with every plan, which helps under client or government audits.
• Overtime rules, time off and DCAA-compliant timesheets are built in.

Cons:

• Most ERP, payroll and HRIS integrations are paid add-ons below Enterprise.
• Reviewers find revising a rejected timecard confusing.

What users like

“Users can enter time and expenses from the ClickTime App or website from anywhere they’re working (or vacationing). Automatic prompts if time entry deadlines are missed and seamless integration with Quickbooks Pro to allow for Client Invoicing and Payroll processing.”

Paul P., President, Environmental Services, Capterra, March 2020

What users would improve

“Update how you revise a timecard once it’s been rejected. This workflow has never been easy to understand how to do that.”

Jessica M., Creative Operations Manager, Marketing and Advertising, Capterra, August 2020

16. Beebole

Beebole is timesheet approval software at heart, with the most configurable approval chain in this group. Multi-stage approvals with escalating reminders start on its first paid tier, and an audit trail comes with every plan.

Best for: companies that need several approval stages, such as manager, project lead and finance, along with a compliance-ready audit trail.

Not ideal for: teams that want invoicing in the timesheet tool or prefer prices in US dollars.

Pricing:

• Free plan: yes, for up to 5 users
• Essential: €9/user/month billed annually, €10 billed monthly
• Advanced: €18/user/month billed annually, €20 billed monthly
• Trial: 30 days, no credit card
• Approvals included from: Essential, with multi-level workflows
• Watch for: prices are in euros, and costs, budgets and expenses need Advanced

Platforms: web, an installable web app (PWA) for phones and tablets, Excel and Google Sheets add-ons.

Ratings: Capterra 4.6 (179 reviews), G2 4.5 (79 reviews).

Time entry: daily, weekly or monthly entry in hours, decimals, days or percentages, with admin rules such as a weekly hours cap.

Feature checklist:

• Timesheet approvals: yes, from Essential; sequential stages where any or all approvers must sign off, six approver types, and approval by email reply
• Period locking: yes; submitting locks the timesheet, and a lock date blocks edits for everyone, admins included
• Automatic reminders: yes, for both submitters and approvers; after four reminders, admins are alerted
• Edit log after approval: yes, an audit trail on every plan, including the free one
• Overtime and leave in the timesheet: time off on every plan; overtime not documented
• Built-in invoicing: not documented by the vendor
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: not documented by the vendor

Monitoring level: low.

Pros:

• The approval chain is the deepest in this group, with sequential stages and any-or-all rules.
• Reminders escalate to admins after four attempts, and an audit trail comes even with the free plan.

Cons:

• There’s no built-in invoicing, so billing happens in another system.
• Prices are in euros, and entry rules can feel rigid for compressed hours or holidays.

What users like

“BeeBole is a user-friendly, intuitive, easy to use timesheet system. The initial training for a new employee takes less than 30 minutes, and we barely have any user issues (even those are resolved easily in-house).”

Matyas P., Country Operations Manager, Pharmaceuticals, Capterra, November 2023

What users would improve

“Easy to enter data, but some issues arise when “rules” are in place (e.g. how much a person can enter per week, etc.) – particularly when there are slightly “different” circumstances (e.g. someone on compressed hours, or when there is a bank holiday, etc).”

Antony B., Database Manager, Non-Profit Organization Management, Capterra, November 2024

17. Lucen Track

Lucen Track, formerly Timeneye, is a timesheet tool built around Microsoft 365. Reminder emails come with every plan, and approvals and locking with Premium.

Best for: teams that work in Microsoft Teams, Outlook and Planner and want time tracking there.

Not ideal for: teams larger than 30 people on the self-serve tiers, or teams outside the Microsoft ecosystem.

Pricing:

• Free plan: yes, for up to 2 users
• Starter: $7/user/month billed annually, for up to 30 users
• Premium: $13/user/month billed annually, for up to 30 users
• Enterprise: custom pricing, with SSO, SAML and SCIM
• Trial: 14 days of Premium
• Approvals included from: Premium
• Watch for: both self-serve tiers stop at 30 users, and monthly prices aren’t published

Platforms: web, desktop and mobile apps.

Ratings: Capterra 4.7 (131 reviews), G2 4.5 (22 reviews).

Time entry: timer and timesheets, with Microsoft Teams, Outlook and Planner integrations.

Feature checklist:

• Timesheet approvals: yes, from Premium
• Period locking: yes, from Premium
• Automatic reminders: yes, personal and team reminder emails on every plan
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: not documented by the vendor
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: not documented; reporting through Power BI

Monitoring level: low.

Other integrations: Microsoft Teams, Outlook, To Do, Planner, Project, Power BI, Power Automate, Asana, Basecamp, Jira, ClickUp.

Pros:

• It fits naturally into Microsoft 365, with Teams, Outlook and Planner integrations.
• Reminder emails come with every plan, and the free plan covers 2 users.

Cons:

• Self-serve tiers stop at 30 users, so larger teams move to Enterprise pricing.
• There’s no built-in invoicing, and reviewers call the reporting basic.

What users like

“I used to dread having to record time using an Excel spreadsheet and constantly chase staff to do so. Timeneye has made life so much easier and I find that I now record even a few minutes spent on a project. We have noticed that we are now billing more, because our records are much more accurate than they were previously.”

Rod M., Managing Director, Construction, Capterra, May 2022

What users would improve

“Reporting is still basic and could be improved. However, current product meet my needs.”

Kandarp S., Director, Accounting, Capterra, September 2023

18. TimeLog

TimeLog is a Danish project management and time tracking platform for consultancies. Approvals can involve the project manager, the supervisor or both, and accounting periods can be locked.

Best for: European consultancies that send hours, overtime and absence to payroll and accounting systems.

Not ideal for: teams on US payroll stacks, or teams looking for a low entry price.

Pricing:

• Free plan: no
• Starter: €14/user/month (€168/year)
• Growth: €34.50/user/month (€414/year)
• Professional: €53/user/month (€636/year)
• Enterprise: custom pricing
• Trial: 14 days
• Approvals included from: tier not stated on the pricing page
• Watch for: integrations and APIs start on Growth, and automated invoicing on Professional

Platforms: web, iOS, Android.

Ratings: Capterra 4.3 (68 reviews), G2 4.4 (17 reviews).

Time entry: six ways to log time, including timesheet, timer and mobile app.

Feature checklist:

• Timesheet approvals: yes; by the project manager, the supervisor, or both
• Period locking: yes; data can be locked by accounting period
• Automatic reminders: not documented by the vendor
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: yes; overtime on Professional, plus flex time, absence and holidays
• Built-in invoicing: yes, automated on Professional
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: 25+ finance and payroll integrations, including transfer of overtime and absence

Monitoring level: low.

Pros:

• Hours can need approval from the project manager, the supervisor or both, which catches both billing and HR errors.
• Accounting periods can be locked, and payroll transfer includes overtime and absence.

Cons:

• Euro pricing starts higher than most tools here, at €14 per user.
• Reviewers call the interface dated.

What users like

“The time logging process and reminder functions help to keep our business going.”

Birgit O., PMO, IT and Services, Capterra, July 2020

What users would improve

“TimeLog can be improved by shifting away from manual administration of timesheets. Also, a missing timesheet can lead to delayed invoicing prone to error.”

Rahul K., Physician Assistant, Health, Wellness and Fitness, Capterra, July 2024

19. TrackingTime

TrackingTime offers a free plan with unlimited users and keeps approvals and lock rules on its mid-priced Pro tier.

Best for: growing teams that want a free start and inexpensive approvals later.

Not ideal for: teams that need documented accounting integrations or offline tracking.

Pricing:

• Free plan: yes, for unlimited users
• Starter: $4.50/user/month billed annually, $6 billed monthly
• Pro: $6.50/user/month billed annually, $8.50 billed monthly
• Business: $10/user/month billed annually, $13.50 billed monthly
• Approvals included from: Pro
• Watch for: timesheet audits and time off accrual need Business

Platforms: web, Windows, Mac, iOS, Android, browser extensions, Microsoft Teams.

Ratings: Capterra 4.7 (45 reviews), G2 4.4 (233 reviews).

Time entry: timer, manual entries and calendar sync, with zero-hour submissions for days off.

Feature checklist:

• Timesheet approvals: yes, from Pro
• Period locking: yes, from Pro; lock rules can block past hours and cap how many hours a person can report
• Automatic reminders: yes, automatic reminders and notifications
• Edit log after approval: timesheet audits on Business, audit logs on the top tier
• Overtime and leave in the timesheet: time off from Pro, with accrual on Business; overtime not documented
• Built-in invoicing: yes, from Pro
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: not documented by the vendor

Monitoring level: low.

Pros:

• The free plan has no user limit, so a whole company can try it before paying.
• Pro adds approvals and lock rules for $6.50 per user, and zero-hour submissions make days off visible to payroll.

Cons:

• Accounting integrations aren’t documented, and audits need the Business tier.
• Reviewers note a learning curve for new team members.

What users like

“TrackingTime is user-friendly for both admins and day-to-day users! It simplifies timekeeping reporting through dashboards, filtered/sorted reports, emailed reports, and much more.”

Abigail B., People Operations Manager, Management Consulting, Capterra, July 2025

What users would improve

“The learning curve can be a bit steep at first, especially for new team members. But once you get past the initial setup, everything runs smoothly.”

Carlos G., Product Manager, Information Technology and Services, Capterra, July 2025

20. Timely

Timely is automated timesheet software: it drafts timesheets from computer activity and uses AI to sort the time into projects. Approval happens through custom entry states such as Approved, Locked and Billed.

Best for: knowledge workers who forget to start timers and want automatic time capture.

Not ideal for: teams on a tight budget, or people who want full manual control over every entry.

Pricing:

• Free plan: no
• Starter: $9/user/month billed annually, $11 billed monthly, for up to 5 users and 20 projects
• Premium: $16/user/month billed annually, $20 billed monthly, for up to 50 users
• Unlimited: $22/user/month billed annually, $28 billed monthly
• Trial: 14 days
• Approvals included from: Premium, through entry states
• Watch for: Starter caps teams at 5 users, and overtime tracking needs Unlimited

Platforms: web, Memory apps for Mac and Windows, iOS and Android apps that are no longer actively developed.

Ratings: G2 4.8 (497 reviews); Capterra mixes Timely with an unrelated app of the same name, so we don’t cite its score, and the quotes below were checked to be about the time tracker.

Time entry: automatic tracking that drafts entries from computer activity, plus manual timers.

Feature checklist:

• Timesheet approvals: yes, from Premium, through custom entry states such as Approved, Locked and Billed
• Period locking: yes, through the Locked entry state
• Automatic reminders: yes
• Edit log after approval: yes, an entry history shows every change since an entry was created
• Overtime and leave in the timesheet: overtime and undertime on Unlimited; leave not documented
• Built-in invoicing: yes; invoices go to QuickBooks Online in one click
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: QuickBooks Online

Monitoring level: medium; automatic tracking records computer activity to draft entries.

Pros:

• Automatic tracking drafts entries from computer activity, which helps people who forget timers.
• An entry history shows every change, and invoices go to QuickBooks Online in one click.

Cons:

• There’s no free plan, and overtime tracking needs the top tier.
• The mobile apps are no longer actively developed.
• Reviewers say the AI sometimes misclassifies work.

What users like

“I work at an agency where we need to do time tracking and this tool makes it a no brainer for myself and the team to do it.”

Hannah M., Managing Director, Non-Profit Organization Management, Capterra, July 2026

What users would improve

“What I like least about Timely is that the manual override is limited and the AI sometimes misclassifies tasks.”

Moe H., Administrative Assistant, Financial Services, Capterra, June 2025

21. Tick

Tick tracks time against project budgets and charges by the number of projects, with unlimited users on every plan. It can lock entries but has no approval workflow.

Best for: Basecamp teams that want budget feedback on every entry and unlimited users at a flat price.

Not ideal for: teams that need managers to approve timesheets.

Pricing:

• Free plan: yes, for 1 project
• 10 projects: $19/month
• 30 projects: $49/month
• 60 projects: $79/month
• Unlimited projects: $149/month
• Users: unlimited on every plan
• Trial: 30 days
• Approvals included from: not available
• Watch for: the price grows with the number of projects, so agencies with many small jobs climb tiers fast

Platforms: web, Mac, iOS, Android, Chrome extension.

Ratings: G2 4.5 (36 reviews); no Capterra listing.

Time entry: timer and timesheet, with budget progress shown on every entry and time entry from inside Basecamp.

Feature checklist:

• Timesheet approvals: no
• Period locking: yes; entries can be locked and unlocked
• Automatic reminders: not documented by the vendor
• Edit log after approval: not documented by the vendor
• Overtime and leave in the timesheet: not documented by the vendor
• Built-in invoicing: no; invoices are created in QuickBooks Online or FreshBooks
• Offline mobile tracking: not documented by the vendor
• Self-hosted version: no
• Accounting export: QuickBooks Online, QuickBooks Desktop export, CSV

Monitoring level: low.

Other integrations: Basecamp (every version).

Pros:

• Unlimited users on every plan make it cheap for large teams with few projects.
• Budget progress shows on each entry, and the Basecamp integration is the deepest here.

Cons:

• Leave, overtime and invoicing aren’t built in, so payroll and billing need other tools.

18 picks for time and attendance software

These tools are built for hourly and shift workers whose hours go straight into payroll, which makes them payroll timesheet software in practice. The table focuses on punch verification and payroll, and the cards cover the rest. In the table, + means included, – means not available, and n/d means not documented by the vendor.

1. ADP Workforce Now

ADP Workforce Now pairs ADP payroll with time and attendance, so punches, overtime and approvals land in the same system that cuts the paycheck.

Best for: midsize and larger employers that already run payroll with ADP and want time data in the same system.

Not ideal for: small teams that want public pricing or a quick self-serve setup.

Pricing:

• Free plan: no
• Pricing: by quote, with no public price list
• Approvals included: time can be approved automatically and sent to payroll
• Watch for: the time module is quoted together with payroll, so standalone timesheet costs aren’t comparable

Platforms: web, iOS, Android, kiosk app on shared tablets, smart time clocks.

Ratings: Capterra 4.4 (7,283 reviews), G2 4.2 (4,474 reviews).

Time entry: smart time clocks, web timesheets, a kiosk app on a shared tablet, or the mobile app, with meal-break punches and transfers between departments or jobs.

Feature checklist:

• Timesheet approvals: yes; time can be approved automatically and sent to payroll
• Pay period locking: not documented by the vendor
• Geofencing: yes, plus geo-pinning that records exactly where each punch happened, and IP restrictions
• Kiosk clock-in: yes, a kiosk app on a shared tablet and smart time clocks
• Photo or biometric check: not documented by the vendor
• GPS location: yes, through geo-pinning
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; hourly totals and overtime follow payroll policies, and meal breaks are punched
• Built-in payroll: yes, ADP payroll
• Payroll export: native to ADP payroll, with integrations to other payroll and HCM systems

Monitoring level: medium; location is recorded at each punch.

Pros:

• Time data flows straight into ADP payroll, so there’s no export step.
• Geofencing, geo-pinning and IP restrictions show where every punch happened.

Cons:

• There’s no public pricing.
• Locking and offline punching aren’t documented, and reviewers want finer control over who approves whom.

What users like

“Time Tracking and Reporting – we are able to create custom reports to match our contract reporting. We can download timecard reports with notes and approvals.”

Sandra K., Senior Vice President of Finance, Non-Profit Organization Management, Capterra, May 2026

What users would improve

“I want more control over who can approve time and needs to have approvals for their times, Ie.. managers”

Stephen G., General Manager, Consumer Services, Capterra, August 2026

2. QuickBooks Time

QuickBooks Time is Intuit’s time clock for hourly and field teams that already run payroll or invoicing in QuickBooks Online. Approved hours lock and go straight into payroll without retyping.

Best for: small and midsize businesses on QuickBooks Online with hourly, mobile or multi-site staff.

Not ideal for: companies on another accounting system, since a QuickBooks Online account is required, and firms that mainly track billable hours for client invoices.

Pricing:

• Free plan: no
• Time Premium: $20/month base fee + $10/user/month
• Time Elite: $40/month base fee + $12/user/month, adding timesheet signatures and project tracking
• Payroll bundles: from an $88/month base fee + $13/employee/month
• Trial: 30 days; base fees 50% off for the first 3 months
• Approvals included from: Time Premium
• Watch for: the base fee weighs most on small teams (5 users on Time Premium pay $70/month, or $14 per person), and geofencing is listed only in the Workforce Elite payroll bundle

Platforms: web, iOS, Android, shared kiosk on any tablet or computer.

Ratings: Capterra 4.7 (7,025 reviews), G2 4.5 (1,449 reviews).

Time entry: clock in and out on mobile, on the web, at a shared kiosk, by text message or by phone dial-in.

Feature checklist:

• Timesheet approvals: yes; a manager approves a date range in one step, and employee signatures are available on Time Elite
• Pay period locking: yes; approval locks everything up to the chosen date, exported time locks too, and only a manager or admin can unapprove
• Geofencing: yes, but listed only in the Workforce Elite payroll bundle
• Kiosk clock-in: yes, on any tablet or computer with a connection
• Photo or biometric check: photo capture at the kiosk
• GPS location: yes, recorded only while the person is on the clock
• Offline clock-in: not documented by the vendor
• Overtime and break rules: overtime is calculated; break rules not documented
• Built-in payroll: through QuickBooks Payroll bundles
• Payroll export: direct sync of approved hours to QuickBooks Online payroll and invoicing

Monitoring level: medium, with GPS location while clocked in and photos at the kiosk.

Pros:

• Approved timesheets reach a QuickBooks payroll run faster than with any other tool here.
• Approval and locking happen in one action, so exported hours can’t drift afterwards.
• Kiosk, mobile, web, text and phone clock-ins cover every kind of worker.

Cons:

• Base fees plus per-user prices make it one of the pricier options for teams under 10.
• Geofencing and signatures sit in the more expensive packages.

What users like

“Quickbooks time allows me to send reminders to my staff to clock in, if they are not clocked in at the start of their shift. I also like that Quickbooks time makes it super easy to approve time off, and approve worked shifts to run payroll.”

Ryan M., Operations Manager, Warehousing, Capterra, May 2025

What users would improve

“Mobile performance can vary depending on connectivity. Reporting options could be more detailed for advanced analysis.”

Jack S., Finance Director, Financial Services, Capterra, January 2026

3. Rippling

Rippling is an HR, IT and payroll platform with a time and attendance module. Labor rules apply by work location, and approved hours flow into the pay run.

Best for: growing companies with staff in several states or countries that want HR, payroll and time in one platform.

Not ideal for: teams that only need timesheets, or that want a published price.

Pricing:

• Free plan: no
• Pricing: by quote; modules are bought on top of the core platform
• Watch for: each module is an add-on, and reviewers call the add-ons expensive

Platforms: web, iOS, Android.

Ratings: Capterra 4.9 (4,886 reviews), G2 4.7 (14,577 reviews); both ratings cover the whole platform.

Time entry: mobile and web clock-ins with geolocated check-in.

Feature checklist:

• Timesheet approvals: yes; timesheets route to managers automatically, with reminders and a change history
• Pay period locking: not documented by the vendor
• Geofencing: yes, geolocated check-in from approved locations
• Kiosk clock-in: not documented by the vendor
• Photo or biometric check: not documented by the vendor
• GPS location: yes
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; overtime and break policies apply automatically by work location, and potential violations are flagged before payroll
• Built-in payroll: yes, Rippling Payroll, where timesheets can be reviewed inside each pay run
• Payroll export: native to Rippling Payroll

Monitoring level: medium; location is checked at clock-in.

Pros:

• Overtime and break rules follow each employee’s work location, which helps multi-state employers stay compliant.
• Timesheets can be reviewed inside the pay run itself.

Cons:

• Every module is an add-on, and reviewers call the add-ons expensive.
• Kiosk and offline options aren’t documented.

What users like

“Rippling delivers excellent value for the cost. Payroll, timekeeping, PTO, and employee management all work together in one clean platform. Payroll runs are fast and reliable, onboarding new employees is simple, and employees can manage their own personal and direct deposit information without HR involvement.”

Robert B., Vice President, Government Administration, Capterra, February 2026

What users would improve

“The module add-ons get incredibly expensive, customer support wait times can stall urgent payroll questions, and contract renewals feel rigid.”

Sadaf Yusuf M., HOD, Education Management, Capterra, September 2026

4. Gusto

Gusto is small-business payroll with time tracking included from its Plus tier. Hours sync to payroll automatically.

Best for: small businesses that run payroll in Gusto and want clock-ins in the same app.

Not ideal for: teams that need detailed labor cost reports by project, or a free option.

Pricing:

• Free plan: no
• Simple: $49/month + $6/person, without time tracking
• Plus: $80/month + $12/person, with time tracking and scheduling
• Premium: $180/month + $22/person, adding project-based rules and costing
• Time and Attendance Plus: $6/person/month add-on, with a free trial
• Approvals included from: Plus
• Watch for: time tracking is unavailable on Simple, and the tablet Time Kiosk costs extra per user

Platforms: web, iOS, Android, Time Kiosk on any tablet.

Ratings: Capterra 4.6 (4,231 reviews), G2 4.6 (13,527 reviews); both cover the whole payroll platform.

Time entry: clock in and out or log hours all at once in a browser or the mobile app, or use the tablet Time Kiosk.

Feature checklist:

• Timesheet approvals: yes; managers review and approve timesheets, including from the mobile app
• Pay period locking: not documented by the vendor
• Geofencing: yes, customizable geofencing
• Kiosk clock-in: yes, the Time Kiosk, at an extra cost per user
• Photo or biometric check: not documented by the vendor
• GPS location: yes, employees can record their location
• Offline clock-in: not documented by the vendor
• Overtime and break rules: not documented by the vendor
• Built-in payroll: yes, Gusto payroll
• Payroll export: native to Gusto payroll; ClockShark, Deputy, OnTheClock and When I Work also connect to it

Monitoring level: medium; employees can record location at clock-in.

Pros:

• Hours sync to Gusto payroll without exports, and geofencing is included.
• Employees can correct their own hours, which cuts manager work.

Cons:

• Time tracking isn’t available on Simple, and the tablet kiosk costs extra per user.
• Reviewers find project labor cost reporting basic.

What users like

“Gusto has significantly streamlined our payroll and time tracking. Its user-friendly interface makes it easy to monitor employee hours and resolve issues efficiently. The location tracking feature is particularly helpful, as it allows employees to manually clock in, clock out, and take breaks within our building’s geofence all from their phones!”

Sara P., Director of Operations, Alternative Medicine, Capterra, December 2025

What users would improve

“Reporting options are pretty basic – I have to export to Excel when I need to analyze labor costs by project.”

Keith K., Field Operations Manager, Facilities Services, Capterra, August 2026

5. Paycor

Paycor, now part of Paychex, is an HR and payroll suite with a time module that scores time cards and can approve the clean ones automatically.

Best for: midsize employers with complex overtime policies that want time, scheduling and payroll from one vendor.

Not ideal for: small teams that want to buy timesheets alone at a known price.

Pricing:

• Free plan: no
• Payroll bundles (under 50 employees): from $99/month + $5/employee/month
• Time and Scheduling module: by quote
• 50+ employees: by quote
• Watch for: time tracking is a separate module on top of a payroll bundle

Platforms: web, iOS, Android, shared kiosks and the tablet-based Paycor Time Mobile Clock.

Ratings: Capterra 4.3 (3,079 reviews), G2 4.0 (2,018 reviews); both cover the whole suite.

Time entry: mobile, web or shared kiosk clock-ins, plus a tablet clock with facial scan.

Feature checklist:

• Timesheet approvals: yes; time cards are scored on schedule variance and exceptions, and the ones above a set score can be approved automatically
• Pay period locking: not documented by the vendor
• Geofencing: yes
• Kiosk clock-in: yes, shared kiosks and a tablet clock
• Photo or biometric check: yes, facial recognition
• GPS location: yes
• Offline clock-in: yes, offline capture on the Paycor Time Mobile Clock
• Overtime and break rules: yes; more than 10 overtime policies, with potential violations flagged in advance and audit trails of all time activity
• Built-in payroll: yes, Paycor payroll
• Payroll export: native to Paycor payroll

Monitoring level: medium; location and facial scan at punch.

Pros:

• Time cards without exceptions can be approved automatically, so managers review only the problem ones.
• Offline capture, facial recognition and audit trails come with the time module.

Cons:

• The time module is priced only by quote and bought on top of a payroll bundle.
• Reviewers find reports hard to build.

What users like

“Our staff seem to be happy with the time card system much more easy than we’ve had in the past and also they enjoy having an app and the ease of use.”

Liz E., CHRO, Non-Profit Organization Management, Capterra, June 2026

What users would improve

“Reporting, not very user friendly, it lacks basic HR / Payroll reporting. Not easy to build reports.”

Amy W., HR Manager, Pharmaceuticals, Capterra, June 2026

6. ClockShark

ClockShark is a time clock for construction and field service crews, with GPS, job costing and a kiosk that keeps working offline.

Best for: construction and field service companies that track crews by job and run payroll through QuickBooks.

Not ideal for: companies that don’t want a multi-year contract.

Pricing:

• Free plan: no
• Standard: $42/month base fee + $9.50/user/month
• Pro: $63/month base fee + $11.50/user/month, adding PTO, job costing and compliance forms
• Trial: 14 days of Pro
• Approvals included from: Standard
• Watch for: a three-year contract term applies to all pricing plans

Platforms: web, iOS, Android, kiosk.

Ratings: Capterra 4.7 (1,911 reviews), G2 4.7 (348 reviews).

Time entry: mobile clock-ins with job and task selection, a shared kiosk, and crew clock-ins by a foreman.

Feature checklist:

• Timesheet approvals: yes, from Standard; approving queues timesheets for export to QuickBooks
• Pay period locking: not documented by the vendor
• Geofencing: yes
• Kiosk clock-in: yes
• Photo or biometric check: not documented by the vendor
• GPS location: yes; location is recorded at clock-in, clock-out, breaks and job switches, and every 15 to 20 minutes on the clock
• Offline clock-in: yes, offline mode in the kiosk
• Overtime and break rules: yes; 30-minute break enforcement, and overtime, doubletime and custom pay rates sent to payroll
• Built-in payroll: no
• Payroll export: QuickBooks Online and Desktop, Sage 100, ADP, Gusto

Monitoring level: medium to high; periodic GPS tracking while on the clock.

Pros:

• Job and task tracking is built for crews, and the kiosk keeps working offline.
• Break enforcement and payroll items for overtime and doubletime reduce manual fixes.

Cons:

• A three-year contract term applies to all plans.
• Base fees on both tiers raise the price for small crews.

What users like

“Processing payroll is so much easier with ClockShark. Having the job cost data uploaded to our accounting software has cut down on processing time and data entry errors.”

Linda B., Accounting Manager, Construction, Capterra, August 2023

What users would improve

“ClockShark can be pricey for larger teams, and it needs internet or GPS access to work properly. Some users may find the setup or mobile app a bit tricky at first.”

Abigail C., Apparel and Fashion, Capterra, October 2025

7. Hubstaff

Hubstaff combines timesheets and payments with activity monitoring and, on higher tiers, geofenced job sites. Our Hubstaff vs. Teramind and Hubstaff vs. Time Doctor comparisons cover its monitoring side.

Best for: remote and field teams that want approved hours to trigger contractor payments.

Not ideal for: teams that don’t want screenshots or activity levels recorded.

Pricing:

• Free plan: no
• Starter: $4.99/seat/month billed annually, $7 billed monthly
• Grow: $7.50/seat/month billed annually, $9 billed monthly
• Team: $10/seat/month billed annually, $12 billed monthly
• Enterprise: $25/seat/month billed annually
• Minimum: 2 seats
• Trial: 14 days
• Approvals included from: Team
• Watch for: geofenced job sites and location tracking need Enterprise or the Locations add-on

Platforms: web, Windows, Mac, Linux, iOS, Android.

Ratings: Capterra 4.5 (1,614 reviews), G2 4.4 (2,329 reviews).

Time entry: desktop and mobile timers, with automatic clock-in and clock-out at geofenced job sites on higher tiers.

Feature checklist:

• Timesheet approvals: yes, from Team; submitted and approved time is locked
• Pay period locking: yes, through approval
• Geofencing: Enterprise or the Locations add-on, with automatic clock-in at job sites
• Kiosk clock-in: not documented by the vendor
• Photo or biometric check: not documented by the vendor
• GPS location: Enterprise or the Locations add-on
• Offline clock-in: not documented by the vendor
• Overtime and break rules: work breaks and overtime, from Team
• Built-in payroll: payments on every plan, through Payoneer, Wise, PayPal and Deel
• Payroll export: unlimited integrations from Team

Monitoring level: high; screenshots and activity levels on every plan.

Pros:

• Approved hours can trigger payments directly through Payoneer, Wise, PayPal or Deel.
• Geofenced job sites can clock people in and out automatically.

Cons:

• Screenshots and activity levels on every plan can feel intrusive.
• Approvals need the Team tier, and location features need Enterprise or an add-on.

What users like

“Timesheet approvals stopped being a weekly chase and the QuickBooks sync removed the manual step that used to sit between approved hours and payroll.”

Crispin W., Director of E-Commerce and Digital Strategy, Arts and Crafts, Capterra, June 2026

What users would improve

“The reporting is a bit clunky. It would be nice if it was a little easier to review each individual’s time on a biweekly basis.”

Alexis F., C.O.O, Real Estate, Capterra, May 2025

8. When I Work

When I Work is shift scheduling with a built-in time clock. Hours are matched to scheduled shifts, and a closed pay period exports to payroll. Our list of free time clock apps covers more options.

Best for: hourly shift teams in retail, hospitality and healthcare that schedule and clock in from one app.

Not ideal for: organizations with complex approval workflows or strict audit requirements.

Pricing:

• Free plan: no
• Single location: $2.50/user/month
• Multiple locations: $5/user/month
• Trial: 14 days, no credit card
• Watch for: the billing cadence behind these prices isn’t stated, and a second location doubles the per-user price

Platforms: web, iOS, Android, iOS Time Clock Terminal.

Ratings: Capterra 4.5 (1,300 reviews), G2 4.4 (412 reviews).

Time entry: mobile app, personal computer or a shared time clock terminal, linked to scheduled shifts.

Feature checklist:

• Timesheet approvals: yes; managers view, edit and approve hours on desktop or mobile, and approval is an optional step
• Pay period locking: yes; managers close the pay period, then export
• Geofencing: yes, with a minimum radius of 100 meters around the job site
• Kiosk clock-in: yes, a time clock terminal
• Photo or biometric check: photo clock-in on the iOS terminal
• GPS location: yes, captured for each punch
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; daily, weekly and double daily overtime thresholds, automatic break deductions, and break attestation at clock-out
• Built-in payroll: no
• Payroll export: direct integrations with payroll providers including Rippling and ADP

Monitoring level: medium; GPS at each punch.

Pros:

• At $2.50 per user, it’s one of the cheapest options for a single location.
• Overtime thresholds and break attestation are unusually detailed.

Cons:

• Approval is optional and fairly basic, and a second location doubles the price.
• Reviewers miss auditing for complex workflows.

What users like

“How easy it is to schedule my staff and complete weekly payroll. It’s also helpful that When I Work integrates with ADP, which cuts running payroll down by more than half the time, making it well worth the price!”

Lexie C., Office Manager, Recreational Facilities and Services, Capterra, October 2025

What users would improve

“Its very WYSIWYG. No Auditing capability to see if unauthorized changes were made, and does not work for complex workflows.”

Jonathan R., IT Admin, Hospital and Health Care, Capterra, February 2026

9. Homebase

Homebase is a scheduling and time clock app for small local businesses, with a free plan for one location and payroll as an add-on. Our Connecteam vs. Homebase comparison looks at a close rival.

Best for: restaurants, shops and other single-location businesses with up to 10 hourly staff.

Not ideal for: multi-location businesses on the free plan, or teams that need advanced reports.

Pricing:

• Free plan: yes, for 1 location and up to 10 employees
• Essentials: $30/location/month
• Plus: $70/location/month
• All-in-One: $120/location/month
• Payroll: add-on to any plan
• Trial: 14 days of All-in-One
• Watch for: pricing is per location, and the free plan keeps timesheets for only 90 days

Platforms: web, iOS, Android, tablets, computers and POS devices such as Square, Clover and Toast.

Ratings: Capterra 4.6 (1,157 reviews), G2 4.6 (615 reviews).

Time entry: clock in on tablets, computers and POS devices on every plan, and from phones with location checks on Essentials and above.

Feature checklist:

• Timesheet approvals: yes; approved hours flow into Homebase payroll
• Pay period locking: not documented by the vendor
• Geofencing: location-based mobile clock-in, from Essentials
• Kiosk clock-in: yes, on tablets, computers and POS devices, on every plan
• Photo or biometric check: photos at clock-in on tablets and POS devices, from Essentials
• GPS location: from Essentials
• Offline clock-in: not documented by the vendor
• Overtime and break rules: from Essentials; custom overtime and break preferences, alerts as staff approach overtime, and blocks on early clock-ins
• Built-in payroll: add-on to any plan
• Payroll export: Homebase payroll; POS integrations for labor cost against sales

Monitoring level: medium; location and photo checks from Essentials.

Pros:

• The free plan covers one location with up to 10 staff.
• Staff can clock in on Square, Clover or Toast POS devices, and managers get alerts before anyone crosses into overtime.

Cons:

• Per-location pricing adds up quickly, and location checks and photos need a paid tier.
• Reviewers find reporting limited.

What users like

“I really like how easy Homebase makes scheduling and tracking time. It’s simple to set up shifts, and everyone can clock in or check their schedule right from their phone. The mobile app keeps everything in one place, and the fact that there’s a free plan made it perfect for small teams just getting started.”

Janna P., Manager, Food and Beverages, Capterra, November 2025

What users would improve

“Nice time tracking software, but clunky. The reporting is barely satisfactory, and we are still having to make calculations.”

Kimberly B., Office Manager, Insurance, Capterra, September 2025

10. UKG Ready

UKG Ready is HR, payroll and timekeeping for midsize companies, with a pay calculation engine and an approval queue that surfaces missing punches before payroll closes.

Best for: midsize employers with many pay rules that want a dashboard of timesheet issues before payroll.

Not ideal for: small teams that want public pricing or quick setup.

Pricing:

• Free plan: no
• Pricing: by quote, after a demo
• Watch for: extra modules cost more, according to reviewers

Platforms: web, iOS, Android, time clocks, telephony.

Ratings: Capterra 4.2 (1,152 reviews), G2 4.4 (2,631 reviews).

Time entry: time clocks, telephone, web and mobile, including NFC clocking.

Feature checklist:

• Timesheet approvals: yes; a queue shows entries pending approval, missing punches and timesheet errors to fix first
• Pay period locking: yes; once a timecard is signed off, the approval can’t be removed
• Geofencing: yes
• Kiosk clock-in: yes, physical time clocks
• Photo or biometric check: not documented by the vendor
• GPS location: not documented by the vendor
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes, through the pay calculation engine
• Built-in payroll: yes, UKG payroll
• Payroll export: native to UKG payroll

Monitoring level: low to medium.

Pros:

• Missing punches and timesheet errors surface in a queue before payroll closes.
• A pay calculation engine handles complex rules, with clock-ins from hardware clocks, phones or the web.

Cons:

• Pricing is quote-only, and reviewers say add-on modules raise the cost.
• Reviewers call the reports inflexible.

What users like

“The employees like the phone app and the managers/approvers of timesheets all find it easy to navigate.”

Heather B., Accounting Specialist, Hospital and Health Care, Capterra, April 2026

What users would improve

“The reporting tools can feel limited or less flexible for highly customized needs, and generating more advanced reports may require extra steps or support.”

Verified Reviewer, Owner, Human Resources, Capterra, May 2026

11. Buddy Punch

Buddy Punch is a time clock built to stop buddy punching, with photo and facial checks, geofences and an approval step that locks the time card.

Best for: small and midsize hourly teams that need proof of who clocked in and where.

Not ideal for: teams that want a free plan or the lowest possible price as headcount grows.

Pricing:

• Free plan: no
• Starter: $4.99/user/month billed annually, $5.99 billed monthly, + $19/month base fee
• Pro: $6.99/user/month billed annually, $7.99 billed monthly, + base fee
• Advanced: $12.99/user/month billed annually, $13.99 billed monthly, + base fee
• Payroll: $8/user/month + $49/month base fee
• Trial: 14 days
• Watch for: offline mode, geofencing, kiosk and photo checks start on Pro

Platforms: web, iOS, Android, kiosk.

Ratings: Capterra 4.8 (1,133 reviews), G2 4.8 (408 reviews).

Time entry: mobile and web punches with GPS from Starter; PIN, QR and facial recognition kiosk from Pro.

Feature checklist:

• Timesheet approvals: yes; approving locks the time card against edits by employees and managers, and employees can reset an early submission to draft
• Pay period locking: yes, through approval
• Geofencing: basic geofencing from Pro
• Kiosk clock-in: yes, PIN, QR code and facial recognition, from Pro
• Photo or biometric check: webcam photos on punches from Pro; facial recognition with Face ID on Apple devices
• GPS location: yes, on punches from Starter
• Offline clock-in: yes, from Pro
• Overtime and break rules: yes, overtime rules and break compliance from Pro
• Built-in payroll: add-on
• Payroll export: eight native payroll integrations, including QuickBooks Online and Desktop, Gusto, ADP, Paychex, Paycor and Justworks

Monitoring level: medium; GPS and photos at punch.

Pros:

• Photo checks, facial recognition and geofences make buddy punching hard.
• Offline mode on Pro suits crews without signal, and approval locks the time card completely.

Cons:

• A base fee applies on every tier, and most verification features start on Pro.
• Reviewers report overtime not syncing cleanly to QuickBooks Online.

What users like

“I like that it can be easily used on the mobile phone and computer. You can locate where an employee has punched in or out. I like how it notifies by email when employee are late or forgets to punch out, and it is easily fixable.”

Sheri L., Bookkeeper, Entertainment, Capterra, July 2025

What users would improve

“My only issue with Buddy Punch is that it does not communicate hours with Quickbooks Online very well. I have to manually make edits to overtime because they don’t communicate well.”

Anna P., Practice Manager, Medical Practice, Capterra, January 2026

12. Timesheets.com

Timesheets.com sells one flat per-user price for both hourly payroll timesheets and billable project time. It records every punch edit and approval in an audit trail.

Best for: small businesses and government contractors that need DCAA-ready records and an audit trail at a low flat price.

Not ideal for: teams that want a modern interface or automatic reminders.

Pricing:

• Free plan: a free Freelancer account for a single user only
• Professional: $5.50/user/month, the same price billed monthly or annually, with no base fee
• Photo Timestamp: +$1/user/month
• Nonprofit: $4.40/user/month (20% off)
• Trial: free trial with live support
• Approvals included from: Professional
• Watch for: photo verification costs extra

Platforms: web, mobile, Kiosk (beta).

Ratings: Capterra 4.7 (851 reviews), G2 4.2 (463 reviews).

Time entry: web and mobile punches with GPS, Photo ID and geofencing, or a shared kiosk.

Feature checklist:

• Timesheet approvals: yes; supervisors approve, and corrections keep the original record
• Pay period locking: not documented by the vendor
• Geofencing: yes
• Kiosk clock-in: yes, in beta
• Photo or biometric check: Photo Timestamp, $1/user extra
• GPS location: yes, GEOPunch records coordinates at punch time
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; overtime controls and California meal-break alerts
• Built-in payroll: add-on
• Payroll export: QuickBooks, Gusto, API; an audit trail records every punch edit and approval

Monitoring level: medium; GPS and optional photos at punch.

Pros:

• An audit trail records every punch edit and approval.
• One flat price with no base fee or contract covers both payroll and billable time.
• DCAA help and California meal-break alerts are built in.

Cons:

• Photo checks cost $1 per user extra.
• Reviewers miss automatic reminders and call the interface dated.

What users like

“The reporting tools are fantastic, providing insightful analytics that help me monitor productivity, overtime and paid time off requests.”

Annie A., Practice Administrator, Hospital and Health Care, Capterra, October 2024

What users would improve

“Some of the admin features are confusing and many of the users still cannot figure it out. I wish there was a reminder feature I could set to auto send to the employees”

Anna Ruth S., Office Administrator, Legal Services, Capterra, April 2024

13. OnTheClock

OnTheClock is a small-business time clock with one all-inclusive plan, a fingerprint clock option and one of the longest payroll integration lists here.

Best for: small businesses that want every time clock feature in one plan and need to export to almost any payroll provider.

Not ideal for: teams that need automatic clock-in reminders, which reviewers say are missing.

Pricing:

• Free plan: no
• Time tracking, scheduling and PTO: $4/employee/month + $5/month base fee, billed monthly
• Payroll: add-on to any plan
• Trial: 30 days, no credit card
• Approvals included from: the single plan
• Watch for: nothing is gated by tier, but payroll is a separate add-on

Platforms: web, desktop, iOS, Android, kiosk, biometric fingerprint clock.

Ratings: Capterra 4.7 (810 reviews), G2 4.4 (286 reviews).

Time entry: desktop, mobile, web browser, kiosk or fingerprint clock, with automatic clock-outs and rounding rules.

Feature checklist:

• Timesheet approvals: yes; admins or managers approve, and employees can approve their own time cards, for example by typing their initials
• Pay period locking: not documented by the vendor
• Geofencing: yes, plus device and IP restrictions
• Kiosk clock-in: yes
• Photo or biometric check: biometric fingerprint time clock
• GPS location: yes, with breadcrumb trails
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes, overtime calculations and rounding rules
• Built-in payroll: add-on
• Payroll export: Gusto, QuickBooks, ADP, Thomson Reuters, Paychex, Paychex Flex, SurePayroll, Sage, Ceridian, Paylocity, PayrollConnect, ConnectPay, CSV, PDF

Monitoring level: medium; GPS with breadcrumb trails.

Pros:

• Everything comes in one plan, from GPS and geofencing to a fingerprint clock.
• Employees can sign off their own time cards, and the payroll integration list is one of the longest here.

Cons:

• A base fee sits on top of the per-employee price, and locking isn’t documented.
• Reviewers report occasional missed punches in the mobile app.

What users like

“We utilize the GPS tracking. This is so helpful! Every employee has to have location on when clocking in and out. This way we can see that the employee is clocking in while at the office and clocking out at the correct client’s home.”

Crystal L., Franchise Manager, Hospitality, Capterra, September 2025

What users would improve

“the mobile app’s occasional glitches—it sometimes fails to register punches on the first try, which can be frustrating for remote workers. The scheduling tool is functional but could use more flexibility and options for more complex shift structures”

Romina M., Legal Assistant, Legal Services, Capterra, July 2025

14. Deputy

Deputy is shift scheduling and time tracking for businesses with physical locations, with labor law compliance on every plan and automatic timesheet approval from Core.

Best for: retail, hospitality and healthcare businesses that schedule shifts and need labor law compliance.

Not ideal for: remote teams spread across time zones, which reviewers say need workarounds.

Pricing:

• Free plan: no
• Lite: $5/user/month
• Core: $6.50/user/month, adding automatic timesheet approval and biometric clocking
• Pro: $9/user/month, adding advanced timesheets, pay centers and SSO
• Deputy Payroll: $8/user/month + $49/month base fee, enabled by Paycor
• Approvals included from: manager approval on every plan; automatic approval from Core
• Watch for: biometric kiosks and automatic approval start on Core

Platforms: web, iOS, Android, kiosk.

Ratings: Capterra 4.6 (774 reviews), G2 4.6 (666 reviews).

Time entry: mobile clock-ins with geofencing, or a kiosk with face unlock from Core.

Feature checklist:

• Timesheet approvals: yes; approved by a manager or automatically from Core
• Pay period locking: yes; once marked Paid, a timesheet can’t be edited unless marked unpaid
• Geofencing: yes, on every plan
• Kiosk clock-in: yes, with face unlock from Core
• Photo or biometric check: biometric clocking from Core
• GPS location: not documented by the vendor
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; labor law compliance on every plan, advanced compliance on higher tiers, and paid or unpaid break scheduling
• Built-in payroll: add-on, enabled by Paycor
• Payroll export: approved timesheets exported for the matching pay period

Monitoring level: medium; location checks at clock-in.

Pros:

• Labor law compliance comes with every plan.
• Clean timesheets can be approved automatically from Core, and a Paid status blocks late edits.

Cons:

• Biometrics and automatic approval need Core.
• Reviewers report occasional miscalculated totals.

What users like

“Deputy links timesheets to payroll system. Also, you can keep track with lates, absences, time offs, and most importantly the timesheet approvals before finalising shifts for payroll.”

Amile B., Administrator, Health, Wellness and Fitness, Capterra, January 2025

What users would improve

“Sometimes the leave accrual can be a little difficult to set up properly, requiring some reconciliation between our payroll provider and it’s figures.”

Derek J., Owner, Recreational Facilities, Capterra, November 2024

15. busybusy

busybusy is a construction time tracker whose free plan already includes GPS clock-ins, offline mode and digital timecard signatures.

Best for: construction crews and contractors that need job costing and work on sites without a signal.

Not ideal for: teams that need different pay rates per project, such as prevailing wage jobs.

Pricing:

• Free plan: yes, for unlimited users
• Pro: $9.99/user/month billed annually, $11.99 billed monthly, plus a $40 admin license (first user included)
• Premium: $14.99/user/month billed annually, $17.99 billed monthly, plus the $40 admin license
• Payroll: BusyPayroll with Gusto, as an add-on
• Trial: 14 days of Pro, no credit card
• Approvals included from: Pro, through supervisor tools and daily sign-offs
• Watch for: photo verification, kiosk and payroll automation need Pro

Platforms: web, iOS, Android, kiosk.

Ratings: Capterra 4.5 (442 reviews), G2 4.8 (159 reviews).

Time entry: mobile clock-ins with GPS, location reminders and breaks, plus a kiosk on Pro.

Feature checklist:

• Timesheet approvals: yes, from Pro, through supervisor tools, time accuracy sign-offs and daily sign-offs
• Pay period locking: not documented by the vendor
• Geofencing: on-site verification from Pro
• Kiosk clock-in: yes, from Pro
• Photo or biometric check: clock-in photo verification from Pro
• GPS location: clock-in GPS on the free plan; breadcrumbs from Pro
• Offline clock-in: yes, on every plan
• Overtime and break rules: yes, custom overtime rules and break tracking on every plan
• Built-in payroll: BusyPayroll with Gusto, as an add-on
• Payroll export: QuickBooks Online, ADP, Sage 100 and 300, Viewpoint, Procore, Microsoft Dynamics, Foundation

Monitoring level: medium; GPS at clock-in, breadcrumbs on Pro.

Pros:

• The free plan has unlimited users, offline mode and digital timecard signatures.
• Integrations with Procore, Viewpoint and Foundation fit construction accounting.

Cons:

• Approvals and photo checks need Pro, and the admin license adds to the per-user price.

What users like

“I can track my hours worked by crew, employee, job, and compare that to monthly revenue, making root cause analysis easier for unprofitable jobs.”

Steven S., Owner, Construction, Capterra, December 2022

What users would improve

“The only con I see is not being able to assign different pay rates per project (like prevailing wage projects).”

Alicia B., President, Construction, Capterra, August 2022

16. Factorial

Factorial is a European HR platform where approving a day’s clock-ins locks them, and worked hours move into compensation and payroll.

Best for: European companies that must record daily working hours and want HR and time tracking together.

Not ideal for: companies operating across many countries in one account.

Pricing:

• Free plan: no
• Core HR: from $8/user/month
• Time tracking: priced inside a tailored bundle
• Watch for: time tracking isn’t sold at a fixed public price

Platforms: web, iOS, Android.

Ratings: Capterra 4.3 (320 reviews), G2 4.4 (110 reviews).

Time entry: clock-ins from web or mobile, with geolocation saved on mobile punches.

Feature checklist:

• Timesheet approvals: yes; approving a day locks its clock-ins
• Pay period locking: yes; approved clock-ins can’t be modified
• Geofencing: yes; clock-ins away from the workplace can be blocked
• Kiosk clock-in: not documented by the vendor
• Photo or biometric check: not documented by the vendor
• GPS location: yes, coordinates saved on mobile clock-ins
• Offline clock-in: not documented by the vendor
• Overtime and break rules: overtime requests with approval groups
• Built-in payroll: worked hours transfer to Compensation and on to payroll
• Payroll export: payroll software such as DATEV

Monitoring level: medium; geolocation on mobile clock-ins.

Pros:

• Approving a day locks its clock-ins, which supports EU working-time records.
• Clock-ins outside the workplace radius can be blocked, and overtime requests go through approval groups.

Cons:

• There’s no fixed public price for time tracking.
• Kiosk and offline options aren’t documented.

What users like

“Easy to use and intuitive to the end user. It makes submitting my timesheet quick and easy.”

Morgan R., Analyst, Research, Capterra, May 2025

What users would improve

“Not easy to integrate across multiple countries but a solid stand-alone solution for one market or entity in itself.”

Christoph B., COO, Hospitality, Capterra, March 2026

17. Agendrix

Agendrix is a Canadian scheduling app whose time and attendance module is sold as an add-on, with exports to Canadian payroll systems.

Best for: Canadian hourly teams that export to payroll providers such as Nethris or EmployerD.

Not ideal for: admins who manage everything from a phone, which reviewers say is harder than on desktop.

Pricing:

• Free plan: no
• Essential: $3.25/user/month billed annually
• Plus: $5.25/user/month billed annually
• Time and attendance: separate add-on
• Trial: up to 21 days
• Watch for: the time clock isn’t part of the base plans, so the add-on goes on top

Platforms: web, iOS, Android, tablet kiosk.

Ratings: Capterra 4.8 (212 reviews), G2 4.7 (208 reviews).

Time entry: tablet kiosk, computer or phone, with timesheets filled automatically from punches.

Feature checklist:

• Timesheet approvals: yes, review and approval of timesheets
• Pay period locking: not documented by the vendor
• Geofencing: geolocation on mobile clock-ins
• Kiosk clock-in: yes, a tablet kiosk
• Photo or biometric check: not documented by the vendor
• GPS location: yes
• Offline clock-in: not documented by the vendor
• Overtime and break rules: yes; paid and unpaid breaks and overtime calculated automatically
• Built-in payroll: no
• Payroll export: QuickBooks, EmployerD, Nethris, ADP Workforce Now

Monitoring level: medium; geolocation on mobile punches.

Pros:

• Payroll exports reach Canadian providers such as Nethris and EmployerD.
• Breaks and overtime are calculated automatically, on top of low base prices.

Cons:

• The time clock is an add-on, and reviewers find exported reports need cleanup.

What users like

“I really enjoy the ease of use of Agendrix for scheduling, time tracking, time sheet approval.”

Marianne R., Operations Coordinator, Hospitality, Capterra, March 2023

What users would improve

“I don’t like the fact that it’s a lot less easy to use, as an administrator, on cellphone.”

Justine V., Administrative Agent, Health, Wellness and Fitness, Capterra, March 2023

18. Timeero

Timeero is a GPS time tracker for field and mobile teams, with mileage, a facial recognition kiosk and multi-level approvals on its top tier.

Best for: field service, home care and cleaning companies that track drive time, mileage and visits.

Not ideal for: teams that need sick time reported separately from worked hours, which reviewers say is missing.

Pricing:

• Free plan: no
• Basic: $5/user/month billed annually, $6 billed monthly, for up to 10 users
• Pro: $7.50/user/month billed annually, $9 billed monthly
• Premium: $10/user/month billed annually, $12 billed monthly
• Enterprise: custom pricing
• Trial: 14 days
• Approvals included from: multi-level approvals on Premium
• Watch for: geofencing and payroll integrations need Pro, and the facial recognition kiosk needs Premium

Platforms: web, iOS, Android, kiosk.

Ratings: Capterra 4.5 (145 reviews), G2 4.8 (51 reviews).

Time entry: mobile GPS clock-ins, automatic clock-in and out at job sites on Pro, and a kiosk with facial recognition on Premium.

Feature checklist:

• Timesheet approvals: multi-level approvals on Premium
• Pay period locking: not documented by the vendor
• Geofencing: yes, from Pro
• Kiosk clock-in: yes, on Premium
• Photo or biometric check: facial recognition at the kiosk, on Premium
• GPS location: yes, on every plan
• Offline clock-in: not documented by the vendor
• Overtime and break rules: California break policy, from Pro
• Built-in payroll: no
• Payroll export: payroll integrations from Pro

Monitoring level: medium to high; GPS tracking while on the clock.

Pros:

• Mileage and GPS tracking suit mobile and field teams.
• Premium adds multi-level approvals, and Pro adds California break rules.

Cons:

• Approvals and the kiosk need the top tier, and Basic stops at 10 users.
• Reviewers want sick time reported separately.

What users like

“Timeero is intuitive and easy to use. Edits are a breeze when needed to time cards. Downloading and sharing with payroll is simple.”

Lori C., Clinical Operations Manager, Hospital and Health Care, Capterra, November 2025

What users would improve

“No column for sick time requests, it just lumps sick time requests with the total hours. So we have to pull another report and calculate it ourselves.”

Tetyana J., Director, Consumer Services, Capterra, March 2026

What approvals cost by team size

Only 7 of the 21 project tools include approvals in their cheapest paid tier, so the sticker price and the price of an approvable timesheet often differ. The tables below show the cheapest tier that includes timesheet approvals, per user per month with annual billing where the vendor offers it, for four team sizes. Tools sold only by quote are left out, and list prices can differ from what you’ll pay after volume or regional discounts.

Project timesheet tools

Time and attendance tools

When I Work and Deputy don’t state whether their prices are annual or monthly, and OnTheClock bills monthly.

What the numbers show:

• Base fees reshape the ranking when you shop for small business timesheet software: at 5 users, QuickBooks Time Premium works out to $14 per person and ClockShark Standard to about $18, against a $10 or $9.50 sticker price.
• Minimum seats work the same way, with Everhour billing at least 5 seats and Hubstaff at least 2.
• Volume pricing is rare. actiTIME drops to $5 from 41 users and to a flat fee above 200; most others charge the same per seat at any size.

What a timesheet management system needs to do

A timesheet management system is the process around the software: how hours get captured, submitted, approved, corrected, locked and exported to payroll. The tool enforces the process, but choosing a tool without deciding the process first is why timesheet rollouts fail.

Most teams evaluate features and skip the workflow. Then the first month arrives, nobody knows who approves what, and half the timesheets are still open on payroll day. These are the six stages any timesheet management system has to cover.

Stage three is where most systems break. An approval step that exists in the software but not in anyone’s calendar is not an approval step, and by the second month people notice nothing depends on it.

Features that make the workflow stick

Once the process is decided, only a handful of features matter for enforcing it. Check these specifically.

• Submission reminders. Automatic prompts that go out before the deadline without a manager’s help.
• Approval queues. A manager sees every timesheet awaiting approval in one place.
• Locking by period. The ability to close a week or month so historical figures stop changing.
• A clear rule for edits after approval. Either an edit log that records what changed and who changed it, which firms working under audit or on government contracts usually need, or a rule that sends any edited timesheet back for re-approval.
• Payroll export in your format. The exact file your payroll provider accepts, tested before launch.

Timesheet management system or timesheet software?

The terms get used interchangeably, and the distinction is worth keeping. Timesheet software is the product you buy. A timesheet management system is that product plus the rules you run it under: who submits when, who approves, what happens to corrections, and when the period closes.

Two companies can buy identical software and end up with one working system and one ignored spreadsheet replacement. The difference is almost never the tool.

Why teams move timesheets off spreadsheets

• Invoices go out on time. Canada’s Business Development Bank warns that when collecting timesheets delays invoicing, cash flow suffers as a result.
• Payroll stops being retyped. Approved hours flow straight to payroll or accounting, so nobody copies them by hand.
• Project numbers become real. Costs, budgets and profitability reports are built from approved hours.
• The record holds up. An approved, locked digital timesheet is far easier to defend in a client dispute or a wage claim than a spreadsheet anyone could have edited.

Record-keeping rules your timesheets have to meet

For hourly staff, a timesheet is also a legal record. These are the rules teams run into most often; they are a starting point and don’t replace legal advice.

• US hours records: under the Fair Labor Standards Act, employers must record hours worked each workday and each workweek for non-exempt employees, and keep payroll records for 3 years and time cards for 2 (29 CFR Part 516).
• US overtime: each workweek stands alone, so overtime is calculated week by week even when pay periods are biweekly (29 CFR 778.104).
• US rounding: rounding to the nearest 5 minutes, tenth or quarter hour is allowed only if it averages out over time and doesn’t consistently short employees (29 CFR 785.48).
• EU working time: since the 2019 ruling in CCOO v Deutsche Bank (case C-55/18), employers must have an objective, reliable and accessible system that measures each worker’s daily working time.
• Where the data lives: privacy rules and client contracts can dictate where timesheet data is stored, which is where a cloud region choice or a self-hosted version, such as TimeCamp Enterprise or actiTIME, matters.

The US Department of Labor even publishes a free WorkWise Timesheet app for recording regular hours, breaks and overtime, a useful benchmark for what a basic record should contain.

Project teams meet these rules less directly, but locked, approved timesheets still matter when clients audit invoices. In actiTIME, every timesheet keeps an approval history, managers can lock any period, and editing an approved timesheet sends it back for review.

How to roll out timesheets without pushback

Whichever timesheet management software you choose, most failed rollouts trace back to process problems. These six steps cover the usual ones.

1. Name who approves each person’s time.

   Write the approver into the tool and the team handbook, and add a backup for holidays and sick days.

2. Set a deadline and turn on reminders.

   Pick a fixed day and time for submission and let the software follow up on late timesheets automatically.

3. Start with a small pilot group.

   Choose three to five people whose work covers your typical projects or shifts, and run them through the test cycle described below before inviting everyone.

4. Test the export with the real file.

   Send the export to your payroll provider or accountant before the whole team starts.

5. Say what is and isn’t tracked.

   If the tool records GPS or screenshots, tell people when and why. If it doesn’t, say that too; it removes most of the pushback.

6. Review after the first month.

   Check late submissions, rejected timesheets and edits after approval, then adjust the deadline, approvers or lock rules.

Conclusion

Picking employee timesheet software comes down to different questions for each group. Project teams should check which tier includes approvals and locking, and whether approved hours flow into invoices and cost reports. Hourly teams should check how well the tool verifies punches and how close it sits to payroll. Whichever timesheet program you shortlist, the comparison tables answer both questions at a glance, and the cost tables show the price for a team of your size.

If your team works on projects, actiTIME covers the whole timesheet cycle in its standard paid version: weekly timesheets and timers, email reminders, approvals with several possible approvers, locking by entry, day or period, and reports on cost, billing and overtime built on approved hours. It’s free for up to 3 users, the paid version starts at $6 per user per month, and every feature is free to try for 30 days.

FAQ

Do salaried employees need timesheets?

The Fair Labor Standards Act doesn’t require hours records for most exempt staff, but project teams still use timesheets to bill clients, cost projects and see utilization. That’s the job project timesheet tools like actiTIME are built for.

Is timesheet software the same as employee monitoring?

No. Timesheet software records hours that people enter or clock, then sends them for approval. Monitoring tools capture screenshots or app activity. Some tools offer both, so check the monitoring level in each card; actiTIME records only the time people enter or track with timers.

What’s the difference between a timesheet and a time card?

A time card records when someone clocked in and out. A timesheet records how those hours were spent, often by project or task, and goes through approval. Hourly teams usually rely on time card approval before payroll, while project teams work in timesheets.

How often should employees submit timesheets?

Weekly works for most teams: it’s recent enough to remember and short enough to fix before payroll or invoicing. Daily entry with weekly submission gives the most accurate data, while monthly submission tends to turn timesheets into guesswork.

Who should approve timesheets?

The direct manager approves attendance time and the project manager approves project time, since each can tell whether the hours are right. Some companies add a finance stage, and every approver needs the authority to send a timesheet back for corrections.