Time Tracker Pricing in 2026: What 16 Tools Really Cost

Time tracker pricing in 2026 runs from $3.99 to $25 per user per month on annual billing. The middle entry plan costs $7.59, and the middle top-tier plan costs $15. Those numbers come from our review of 16 time trackers, whose pricing pages we checked on October 21, 2026.

The sticker price rarely tells you what you’ll pay, though. Most vendors keep timesheet approvals and profitability reports out of their cheapest plan, so a team that needs them pays two or three times the advertised price. Paying monthly adds another 17% to 46%. Below you’ll find every price we collected, what each plan actually includes, and what a 10-person team pays once those features are switched on.

Want the numbers for your own team? Pick the tool you use now and your team size in our time tracking pricing calculator to see what you would pay with actiTIME instead.

Key findings

• Entry plans cost $3.99 to $10.90 per user per month on annual billing. The middle value is $7.59.
• Top published plans cost $6 to $25 per user per month. The middle value is $15.
• Monthly billing costs 17% to 46% more than paying for a year upfront. The typical markup is 24%.
• Core management features sit behind upgrades. At 5 of the 6 tools we priced for a 10-person team, approvals and profitability reports require a mid- or top-tier plan.
• actiTIME is the least expensive way to get the full feature set. A 10-person team pays $720 a year, against $959 to $2,028 for the same features elsewhere.
• Free plans are getting smaller. In 2026 Clockify moved several features out of its free plan, and Toggl Track cut its free plan from 5 users to 3.
• Prices are rising unevenly. TimeCamp raised prices by 25% to 43% in December 2025, and QuickBooks Time raised its per-user fees by 20% to 25% in mid-2026. Clockify, Everhour, Timely and actiTIME kept their list prices flat.

How much does time tracking software cost?

A small team should expect to pay $4 to $11 per person per month for a basic paid plan, and $10 to $25 for the top plan. The table lists each tool’s published prices, sorted from the cheapest entry plan. All prices are in USD per user per month on annual billing, with the monthly-billing price in brackets.

Four more tools don’t fit a per-user price list:

• QuickBooks Time charges a monthly base fee plus a per-user fee: $20 + $10 per user on Time Premium, or $40 + $12 per user on Time Elite. It also requires a QuickBooks Online account.
• TimeTac, which absorbed Timeular/EARLY in September 2026, prices in euros: €8 to €12.50 per user per month.
• Replicon, now part of Deltek, publishes no prices.
• Jibble advertises a free plan for unlimited users but publishes no prices for its paid plans.

What you get for the money

Most time trackers price their tiers by feature. The cheapest plan covers the timer and basic reports. To run a team, managers usually also need billable rates, timesheet approvals and reports on labor cost or profit. Each vendor puts those in a different tier. The table below compares the entry plans of five popular tools.

Each vendor sells these features in a higher tier, as listed on its own pricing page:

• Clockify: approvals from Standard ($5.49); labor cost and profit reports from Pro ($7.99).
• TimeCamp: billing rates, approvals and labor costs from Ultimate ($9.99).
• Toggl Track: approvals and profitability from Premium ($16).
• Harvest: approvals and profitability reporting from Enterprise ($14).

actiTIME has one paid plan. It includes every feature: approvals, billing and cost rates, time, cost and billing budgets, profit and loss reports, invoices and PTO tracking.

What a 10-person team pays

Here is the yearly bill for 10 users on each vendor’s cheapest plan that includes timesheet approvals and profitability reports, with annual billing:

The math is simple:

Everhour ($8.50) also sells a single all-inclusive plan, but its pricing page doesn’t list approvals or profitability reports, so it isn’t in this table. We left out Time Doctor, Hubstaff and Timely for the same reason. These tools focus on activity monitoring and automatic tracking rather than approvals and project budgets.

How vendors price time tracking

Nearly every vendor charges per user: 13 of the 16 tools we checked publish a per-user price. How they build their plans differs a lot, and the plan structure affects your bill as much as the price does.

• Feature tiers. This is the most common model: Clockify, TimeCamp, Hubstaff, Time Doctor, Timely, Paymo, ClickTime and BigTime sell three to five tiers. The top tier costs 1.6 to 5 times the entry tier.
• One plan with everything. actiTIME and Everhour have a single paid plan. You never have to upgrade to get a feature.
• Volume pricing. actiTIME’s price drops from $6 to $5 per user at 41 users. From 200 users it becomes a flat $1,250 per month, however many people you add.
• Base fee plus users. QuickBooks Time charges a $20 to $134 monthly base fee on top of the per-user price.
• Seats plus usage. Since January 2026 Harvest bills extra invoices, projects, clients and tasks on top of the seat price. Its pricing page doesn’t say what each one costs.
• One-time license. actiTIME Self-Hosted costs $120 per user, paid once. That equals about 20 months of the cloud plan.

How much does an automated time tracker cost?

A desktop automated time tracker costs $6.67 to $22 per user per month on annual billing, depending on how much it captures on its own. Browser-based automatic tracking is cheaper: actiTIME includes it in its $6 plan. Automated tools record time from the apps, websites and documents people use, so nobody has to start a timer. Here is what each vendor charges for it, according to its pricing page:

• Time Doctor: automatic tracking is included from the Basic plan at $6.67 ($8 monthly). Web and app usage tracking starts at Standard, $11.67.
• Timely: automatic tracking and AI categorization are included from Starter at $9 ($11 monthly), but Starter is capped at 5 users. Larger teams need Premium at $16 or Unlimited at $22.
• TimeCamp: apps and websites tracking starts at Premium, $6.99. Its AI Time Tracker is billed separately by token use, which TimeCamp estimates at about $6 per user per month.
• Hubstaff: app and URL tracking is limited on Starter ($4.99) and unlimited on Team ($10).
• ClickTime: AI time capture from calendars, Jira, GitHub and other tools is part of its Team plan, which is priced on request.
• actiTIME: the free Chrome extension, Time Management Assistant, tracks time spent online automatically. It comes with the $6 plan at no extra cost.

Most tools in this group charge extra for automation, either through a higher tier or a usage fee. Check whether you need full desktop activity tracking or only browser tracking before you pay for it.

Hidden costs to watch

These charges don’t show up in the headline price, but they can raise your bill by a third or more.

1. Monthly billing.

   Paying month to month costs 16.7% more at actiTIME, the lowest markup we found. At Toggl Track it costs 33% more, at TimeCamp 38% more and at Paymo 46% more.

2. Seat minimums.

   Hubstaff bills at least 2 seats and Everhour at least 5. Timely caps its Starter plan at 5 users, so a sixth hire forces an upgrade.

3. Paid add-ons.

   Hubstaff sells six add-ons at $1.67 to $3.33 per seat. Time Doctor charges $3 per user for its AI add-ons and $200 a month for each HRIS or payroll integration. Toggl Track charges $2 per user for Time Off Pro and $5 for Capacity Management.

4. Usage-based AI.

   TimeCamp bills its AI tracker by token use and estimates about $6 per user per month. That is more than its $3.99 Starter plan.

5. Introductory discounts.

   QuickBooks Time and Paymo advertise discounts for the first 3 months. After that the list price applies.

Get approvals, budgets, billing and profitability reports in one plan for $6 per user

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How prices changed in 2024–2026

We compared today’s pricing pages with archived copies on the Wayback Machine. Four vendors raised list prices in the last two years:

• Toggl Track (September 2026): monthly prices rose 20% ($10 to $12 for Starter, $20 to $24 for Premium). Annual Premium fell from $18 to $16.
• QuickBooks Time (June–July 2026): the per-user fee rose from $8 to $10 on Time Premium and from $10 to $12 on Time Elite.
• Harvest (January 2026): moved to seats plus usage fees. Subscription Insider reported that some renewals rose more than tenfold.
• TimeCamp (December 2025): prices rose 25% to 40% on annual plans and 27% to 43% on monthly plans.

How free plans changed

Free plans are getting smaller. Of the 7 free plans we could trace back to 2023–2025, Clockify and Toggl Track cut theirs in 2026, and none got bigger. The table compares archived pricing pages on the Wayback Machine with each vendor’s pricing page in October 2026.

Clockify’s change came with an official announcement. Toggl Track’s appeared on its pricing page between August 29 and September 17, 2026. If your team runs on a free plan, check the current limits before your next invite: a 4th or 6th user can now mean a paid plan.

Why actiTIME is the best value for price and features

We measured value by one question: what does a team pay for the features it needs to run projects and payroll? By that measure, actiTIME offers the best value of the 16 tools we compared.

• The lowest price for the full feature set. $6 per user gets you approvals, budgets, billing and cost rates, profit and loss reports, invoices and PTO tracking. Competitors charge $7.99 to $16.90 for comparable plans.
• No upgrade path to plan for. There is one paid plan, so a new requirement never means a new tier.
• Prices go down as you grow. The price drops to $5 per user from 41 users, and from 200 users you pay a flat fee.
• The smallest monthly markup. $7 instead of $6, or 16.7% more, against a typical 24% elsewhere.
• A cloud or a self-hosted plan. Teams that must keep data on their own servers can buy a one-time license.
• No add-ons for core features. The only paid extra is an optional $40-per-hour remote session with an engineer.

actiTIME isn’t the right fit for every team. If you need screenshots and activity monitoring, Hubstaff and Time Doctor are built for that. If you want a free plan for a large team, TimeCamp and Jibble offer free plans for unlimited users. But if you bill clients, manage budgets or approve timesheets, actiTIME gives you more for less.

actiTIME more than meets the needs of my company

It’s an amazing product, it is extremely well-polished and a good deal better than other apps which have higher license fees. At this point, actiTIME more than meets the needs of my company. Thanks for developing such a wonderful app!

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Methodology and sources

The actiTIME team carried out this research on October 21, 2026. We chose 16 time trackers that buyers often compare, covering three groups: team timesheet tools, employee monitoring tools and professional services suites.

• Prices: list prices from each vendor’s official pricing page, in USD per user per month on annual billing, unless noted otherwise. We didn’t use third-party review sites. Discounts, taxes and regional prices aren’t included.
• Middle values: medians calculated from the 10 tools that publish a full per-user price list in USD.
• Features: taken from each vendor’s pricing page. A feature counts as included only if the vendor lists it for that plan.
• Price history: archived pricing pages, plus vendor announcements.

Prices change often. If you spot an outdated figure, let us know and we’ll update the page. You can quote or reuse these findings with a link to this page.

FAQ

How much does time tracking software cost per user?

Paid plans cost $3.99 to $25 per user per month on annual billing. Most entry plans cost $4 to $11, and the middle value is $7.59. Plans aimed at professional services firms start higher: ClickTime from $12 and BigTime from $20.

What is the cheapest time tracker with approvals and profit reports?

actiTIME, at $6 per user per month on annual billing. The next cheapest options are Clockify Pro at $7.99, TimeCamp Ultimate at $9.99, Harvest Enterprise at $14 and Toggl Track Premium at $16. Clockify and TimeCamp start at $3.99, but those entry plans don’t include timesheet approvals or profit reports.

Is there free time tracking software?

Yes. 8 of the 16 tools we reviewed have a free plan. TimeCamp and Jibble allow unlimited users, Clockify and Everhour allow 5, and actiTIME and Toggl Track allow 3. Harvest and Paymo limit their free plans to 1 user.

Is annual or monthly billing better?

Annual billing is cheaper with every tool that offers both. The savings range from 14% to 31% of the monthly price. Monthly billing is worth it while you’re still testing a tool with a small team.

How much does an automated time tracker cost?

Desktop automated time trackers cost $6.67 to $22 per user per month on annual billing. Time Doctor includes automatic tracking from $6.67, Timely from $9 for teams of up to 5, and TimeCamp charges about $6 per user extra for its AI tracker. actiTIME’s Chrome extension tracks time spent online automatically at no extra cost.

Do time tracking tools charge extra fees?

Some do. Common extras are add-ons (Hubstaff, Time Doctor, Toggl Track), usage-based charges (Harvest, and TimeCamp’s AI tracker), base fees (QuickBooks Time) and seat minimums (Hubstaff, Everhour). actiTIME charges no extra fees for any feature.

Find the right price for your team

The cheapest time tracker on paper is rarely the cheapest once your team needs approvals, budgets and client billing. Start by listing the features you can’t do without, then compare what each tool charges for them. The time tracking pricing calculator does that math for you.

You can also start with the permanent free version for up to 3 users, or run a full-featured 30-day trial at no cost.