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When you click on Users tab of the top menu, User List interface with all registered system users shows up. From here, you can:
Any of these actions requires the “Manage Accounts & Permissions” right.
If you only have the “Manage Scope of Work” permission, then the Users tab gives you only one management option:
If you have the “Manage Cost & Billing Data” permission, it gives you only one, but very important user management option:
User accounts marked with icon are integrated with actiPLANS, leave time management tool.
Regular users can access the list of users in the “Accounts & Permissions” tab without editing it. If you don’t want them to view this information, you can enable a special setting in the Settings > General Settings > Data Access Restrictions section.
In actiTIME Online, there are two ways to add new users:
To add users individually:
Note that you can edit this data later at any time. For more details, see the “Managing user’s account data” subsection.
To add many users at once, proceed as following:
New users’ profiles will be instantly added to the user list. You can then configure users’ personal settings, such as hire date, work schedule or pay rates:
In the Account Settings tab of a user profile, you can enable, disable and delete system users.
To disable or enable a user, turn off or on their access to actiTIME:
When you disable a user:
Disabled users accounts are marked with gray background. Use the checkbox in the Users interface to see disabled accounts:
To delete a user, use the button in the top right part of the user’s Account Settings.
Note that this button will only be active if there are no hours or comments reported by this user. To remove a user from the system, first clean up all data entered by this user and then delete their account.
To manage user’s account information, go to the User List > Accounts & Permissions tab and click the user in question. Account settings panel will open.
Here you can edit the following parameters:
You can keep the department unassigned. Time zone group, if not assigned specifically, is set to the default group as configured in the Settings > General Settings. Both for departments and time zone groups, you can choose from the existing ones or create a new group right in the user’s account settings.
Hire and release date.
By default, hire date is set to the day when user’s account has been created, but you can change it at any time.
Here you can choose whether user’s time-track will be approved by their manager or automatically.
Tick the checkbox “Use corporate settings” to apply the system setting, or configure an individual schedule. Simply click on the cell to edit the number of work hours on each day:
New schedules are applied from the day they have been edited.
Tick the checkbox “Use corporate settings” to apply the system setting, or choose an individual overtime calculation mode for the user. This setting is available when “Overtime Registration” feature is enabled in the Turn Features On/Off interface.
Overtime calculation mode can be one of the following:
Cost of Work rates.
These hourly rates can be used for calculating salaries, leave pay and overtime pay. They are available when “User Rates & Cost of Work Report” feature is enabled in the Turn Features On/Off interface.
The available cost of work rates include:
New rates are applied starting from the date they have been edited.
Use the “Permissions” tab to grant and revoke user’s permissions, allowing them to access certain work scope and user information. For more details, see How to Manage Permissions section.