Section Contents

User groups functionality is available in actiTIME Pro and actiTIME Online editions only

Overview

When Time Zone Groups feature is enabled in the system settings, you can distribute users by time zone groups. This feature is useful for companies that have offices in different locations and need to group employees by offices.

This feature allows additional data grouping in reports, so that you can compare and analyze time-track, cost and billing data of your company’s local offices.

Time zone groups are managed in the Users List interface under the Time Zone Groups link:

Open time zone groups interface

In the Manage Time Zone Groups lightbox you can create, rename, delete time zone groups and move users between the groups.

Manage time zone groups

The left part of the lightbox shows an alphabetical list of the time zone groups, starting with the default group. The right part contains the list of users within the selected group. By default only users with enabled access are shown. If you need to see all users, select the Show disabled accounts checkbox in the bottom part of the user list area.

Please note that the Manage Time Zone Groups functionality is available only to the users with ‘Manage Accounts & Permissions’ permission.

Default Time Zone Group

The default time zone group for new users is set up in the General Settings interface.

Date & Time settings in timesheet

Please note that when you modify information in the Default time zone group fields, the data of the existing default group are changed. No new time zone group is created.

This time zone group is applied to new users added in the system. However, if you need to set up another time zone group for a new user, you can configure it when editing user’s account information in the Add User interface. The interface allows you to select an existing time zone group or to create a new one.

Choose time zone group for  a user

Please note that the default time zone setting (without group) remains applied even when the Time Zone Groups feature is turned off in the Turn Features On / Off interface.

Create New Time Zone Group

To create a new time zone group, click on the ‘Please enter the city name’ field at the bottom of the interface and start typing the city name. Then select the city from the suggested list and click on the ‘Add’ button.

Create new time zone group

You can also create a new time zone group directly in the User’s Account Information lightbox when selecting user’s time zone group.

New time zone group

Modify Time Zone Groups

The Manage Time Zone Groups interface allows changing names and time zones of the time zone groups.

Edit time zone group

Move Users Between Time Zone Groups

To move users to another time zone group, you can use the Move To button in the bottom of the interface...

Manage time zone groups in timesheet

...or drag and drop selected users to another time zone group:

Move users between time zone groups

Delete Time Zone Groups

Click on the    symbol to delete the time zone group.

Please note that you cannot delete the default time zone group.