How to Enter & Submit Your Time

With actiTIME, you can track work and leave time hours. Users with “Enter Time-Track” permission can enter work time for tasks assigned to them and track leave time for different leave types.

Add Tasks to Your Weekly Timesheet

To start tracking work time, you need to have at least one open task assigned to you. You can add a task to your timesheet using one of the following options:

  • Add task by name: Type the task name in the search box.
  • Choose from Recent Task: Click the “+” button right next to the search box and choose a task from the Recent tab.
    Add tasks from the Recent tab
  • Choose from All Available Tasks: Click the “+” button right next to the search box and then the All Available Tasks tab, select from the list of customers and projects and choose a task.
    Add tasks from All Available tab
  • Add a new task: Users with “Manage Scope of Work” permission are allowed to create new tasks. Click the “+” button right next to the search box, hit “+ Add New” and set up one or more tasks in bulk. Hit the “+ Create Tasks” button when you are done.
    Create new tasks from Enter Time-Track interface

Add Tasks from the Previous Week

If you are going to work on the same tasks from the previous week, you can either add them manually or set up the default way to start new week:

Add Tasks Manually

Step 1/2: Choose an upcoming week using arrows around the week dates or click the dates and choose a week from the calendar.

Choose the week from the calendar

Step 2/2: Choose one of the options: “Only open tasks I reported time for” or “All my open tasks”.

Choose one of the options: “Only open tasks I reported time for” or “All my open tasks”

If there is only “All my open tasks” option: this means that there are no open tasks with logged time on your previous week’s timesheet that can be added to the selected week.

If there are no available options: this means that there are no open tasks on your previous week's timesheet that can be added to the selected week.

Set Up the Default Way to Start a New Week

If you work on the same tasks every week, you can set up the default way to start a new week.

Step 1/2: Open a new weekly timesheet and click “Choose the default way to start a new week”

Open a new weekly timesheet and click “Choose the default way to start a new week”.

Step 2/2: In the “My Profile” tab select “Always keep all tasks from the previous week” and save changes when you’re done.

In the “My Profile” tab select “Always keep all tasks from the previous week”.

Add Time Entries & Comments

Time Entry Formats

To fill in the timesheet manually, you can enter the number of hours and minutes in one of the formats:

  • in HH:MM format: 2:30 means 2 hours and 30 minutes
  • in decimal format: 2.5 means 2 hours and 30 minutes

After you finish editing, click anywhere on the page to save changes.

Comment your time entries

If you hover on your time entries, you’ll notice a comments icon. Click it to add a note. After you finished editing, click anywhere on the page to save changes automatically.

Add a note to your reported time.

Add Leave Time

To enter leave time click the “no leave time” field.

Select “Enter leave time” option, choose from available leave types and enter absence time in HH:MM or decimal format. When you are done, click anywhere on the page to save changes automatically.

Add leave time to your time-track.

Submit Timesheet

When your weekly timesheet is ready, submit it for approval, if your company’s policy implies it.

Submit your weekly timesheet for approval if necessary.

Review Timesheet Summary & PTO and Sick Days Balances

To review your timesheet summary and current PTO and sick days balances, go to the “View Time-Track” tab. Set up a custom date ranges and use filters to adjust the view.

Review timesheet summary & PTO and Sick Days balances.

Time Tracking Chrome Extension

actiTIME also offers a handy time tracking extension for Google Chrome. It allows you to choose tasks from the list and start a timer. After you are done with the task, click “Stop” and your timesheet will be automatically updated.

Try actiTIME time tracking extension for Chrome.

Learn more about how you can configure and use the extension here.

Mobile Timesheet App

actiTIME also offers a native mobile app for iOS and Android where you can track work hours with notes and review your time log.

Track time with timer feature in mobile app.
Try actiTIME mobile timesheet app.

Learn more about what actiTIME mobile app can do here.

What if I can’t find any tasks in the list of available tasks?

In this case, no tasks have been assigned to you yet. Contact your manager and ask them to assign necessary tasks to your account.

What if I can’t enter leave time?

There are a few possible reasons for that:

  • The “Leave Time Tracking” feature has been disabled.
  • There are no available leave types in the system.
  • This day is set up as a nonworking day.
  • Your actiTIME is integrated with actiPLANS and therefore you are not be able to enter future leaves in actiTIME. In this case you can request and indicate future leaves in your actiPLANS account.

Contact your actiTIME administrator to enable necessary leave types. For more instructions, visit the “Configuring actiTIME” section.

Still have questions? Let us help you.