Productivity Tools to Help Support Remote Teams

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Current circumstances have caused many companies to tread into new territory, as in-office teams have dispersed and are now working in a distributed structure. Even more challenging, many of these employees are not familiar with or adjusted to remote arrangements. Working from home presents its own set of unique benefits as well as obstacles.

Productivity is one of the major issues that employees often find themselves struggling with. It can be difficult to get into the right mindset and create a boundary between professional and personal life when working remotely. However, there are many tools and techniques to help to keep teams on track.

1.   Electronic Planner

Planners are powerful tools that help employees craft a game plan and map out projects. Many digital planners include a variety of different functions like project templates, roadmaps, scheduling, note taking and auto reminder capabilities, just to name a few. They are very versatile and the comprehensive options help employees maintain their productivity.

2.   Distraction Blocking App

Social media is a common time killer. According to Business Today, employees lose 2.35 hours of time on social media at work every day and can experience a 13% loss of productivity. This time reduction can have damaging impacts on an employee and the team’s success. Workers are going to be even more tempted to access social media when working remotely. Since people often feel comfortable at home, the line between work and leisure can easily become blurred.

In order to break temptation and prevent such access to distracting platforms, encourage employees to download a distraction blocker app on devices. The app can be set to temporarily block social media and other distracting sites during working hours. Therefore, employees won’t be tempted to access social media and be distracted when they should be working.

3.   Time Tracking

Productivity and time management go hand in hand. The most effective workers understand how to structure the day. Employees can benefit from consciously utilizing a simple time tracking tool. This will help them to be cognisant of how much time they are dedicating to tasks and tailor workflows to maximize productivity. It also makes it convenient for leaders to manage and guide teams to use time wisely and finish projects efficiently.

4.   Communication Channels

Distributed teams may struggle to remain connected. Communication breakdowns cause a loss of productivity. Duplicate work is created when employees cannot easily reach co-workers for clarification and updates. As a result, teams may not be dividing and conquering work as effectively as they once had been when at the office. Thus, it is essential to have communication software, such as chats. These tools foster collaboration. Comradery creates a supportive atmosphere that motivates everyone to conquer projects and stay on top of things.

5.   Recognition Software

Incentivizing hard work helps to bolster productivity. Employees may be willing to put in extra time to hit deadlines if they are rewarded. Implement an employee recognition program that offers perks for efficient workers that stay on target and meet goals. Perks can include points for gift cards, flights, and hotels, for example. Workers won’t want to go astray and miss out on awesome rewards.

It is crucial that employers support their workforce. Employees can become overwhelmed from juggling all the responsibilities that come from work and home. They need to be provided with the right tools to manage time and prevent burn-out. Healthy and happy employees keep companies not just afloat, but thriving during the most uncertain of times. Employees’ overall productivity and well-being must remain at the forefront of executive leaders’ strategic plan.

 

This piece was written for us by Marie Johnson, an Enlightened Digital contributor and tech writer from New York.

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