Enterprise time tracking software has a harder job than a simple timer. It has to work for hundreds or thousands of people across departments and countries, pass a security review, feed payroll and billing systems, and still cost something reasonable once every seat is counted. Plenty of tools that feel great for a team of ten fall apart at that size.
This guide covers what large organizations should check before buying, a worked cost example for 500 users, and 10 enterprise time tracking tools compared on features and published pricing. Every price comes from the vendor’s own site in 2026; where a vendor quotes only on request, we say so.
What to look for in enterprise time tracking software
A small team picks a time tracker by trying it for a week. An enterprise buyer usually has a security team, a finance team, and an IT team who each need a yes. These are the questions that usually decide the deal:
- Sign in and security. Check for single sign on (SSO) with your identity provider, two factor authentication, password and lockout policies, encryption in transit, and where the data is hosted.
- Permissions. Employees, team leads, project managers, finance, and admins all need different access. Look for granular permissions rather than two or three fixed roles.
- Approvals and locking. Timesheets should go through approval before they reach payroll or an invoice, and approved periods should be lockable so nobody edits hours after the books close.
- Integrations and API. Time data rarely stays in the tracker. Confirm connectors for your HR, payroll, accounting, ERP, or project tools, and an API for anything custom.
- Deployment options. Some industries and public sector buyers need software they can run on their own servers. Only a few vendors still offer a self hosted version.
- Pricing at scale. A per user price that looks small turns into a large annual bill at 1,000 seats. Ask about volume tiers or flat licenses, and check which plan actually includes SSO and approvals.
- Global rules. If you have staff in several countries, check how the tool handles local working time limits, leave types, and overtime. In the EU, for example, the Working Time Directive caps average weekly working time at 48 hours including overtime, and the Court of Justice ruled in 2019 that employers must have a system to record daily working time.
Adoption matters as much as any feature on this list. A tool that employees find tedious will produce late, padded, or missing timesheets no matter how good its reports are, so include a few people who will actually log hours in the trial.
What enterprise time tracking costs at 500 users
Per user prices are easy to compare on a pricing page and easy to misjudge at scale. Here is what published list prices add up to for a company with 500 people tracking time, before any volume discount a vendor might negotiate:
Two things jump out. A flat license changes the math quickly: actiTIME’s unlimited option costs the same as 300 users at $5 ($1,500 / $5 = 300), so any organization above 300 users pays less with it. And a self hosted license is a one time cost that equals four years of the unlimited online plan ($60,000 / $15,000 = 4), before you count your own server and maintenance costs. Many enterprise vendors, including Replicon, Workday, UKG, and Kantata, do not publish prices at all, so you will need a quote to compare them. For list prices of the wider market, see our time tracking software price comparison.
Enterprise time tracking software compared
| Tool | Best fit | Pricing |
|---|---|---|
| actiTIME | Project time, costs, and profitability; cloud or self hosted | Free for up to 3 users; from $5 per user per month; $1,500 a month for unlimited users |
| Replicon | Global workforce time with labor compliance | Quote only |
| ClickTime | Timesheets with budgets and resource management | From $12 per user per month; Enterprise by quote |
| Workday Time Tracking | Companies already on Workday HCM and payroll | Quote only |
| UKG Pro Workforce Management | Hourly and shift workforces | Quote only |
| Tempo Timesheets | Organizations that run on Jira | From $1.99 per user per month at 251 to 1,000 users |
| Kantata | Large professional services firms | Quote only |
| BigTime | Consulting and services firms that bill hours | From $20 per user per month |
| Clockify | Simple timers with enterprise controls | Enterprise $11.99 per seat per month, billed annually |
| Toggl Track | Easy adoption across mixed teams | SSO from Premium at $16 per user per month; Enterprise by quote |
10 best enterprise time tracking tools
1. actiTIME
Key features:
- Approvals and time locking
- Cost and billing rates
- Profit and budget reports
- Self hosted version
actiTIME is a project time tracking tool that connects hours to costs and profit. Employees log time on a weekly timesheet, in a calendar view, through the mobile app, or with a Chrome extension that records browser activity. Managers then approve timesheets and can lock approved periods, specific days, or everything up to a chosen date, so hours cannot change after payroll or invoicing.
Each user can have regular, overtime, and leave cost rates, and billing rates are set by type of work. That feeds the Cost of Work, Profit/Loss, and Estimated vs. Actual reports, and time, cost, and billing budgets show when a project starts to overrun. Security includes two factor authentication, password and lockout policies, SSL/TLS encryption, and hosting in AWS data centers. Teams that need full infrastructure control can run actiTIME Self-Hosted on their own servers. Integrations run through the API, QuickBooks, and Zapier, which connects to more than 2,000 apps.
Limitation: there is no native desktop app, and SSO is not among the security features actiTIME lists.
Pricing: free version for up to 3 users; from $5 per user per month; $1,500 a month ($15,000 a year) for unlimited users; self hosted from $120 per user, one time; 30 day free trial.
actiTIME enables us to balance workload better
I found in actiTIME all the requirements I was looking for. We are getting a lot of benefits – the tool enables us to better balance workload, have a constant view of what people are doing. I really recommend it, I evaluated a lot of tools, also had an in-house development before which demanded a lot of maintenance, and actiTIME solved all problems with no hassle.
2. Replicon
Key features:
- Labor rules for 145+ jurisdictions
- Project time and billing
- Global leave management
- SAP, ADP, and Deltek integrations
Replicon, now part of Deltek, is built for companies with staff in many countries. Its main selling point is labor compliance: Deltek says it covers rules in more than 145 jurisdictions across 75+ countries, which matters if you need overtime, break, and leave rules applied correctly in each location.
The product is split into modules, including TimeBill for project time and billing, Workforce Management, Expense Tracking, and Global Leave Management. It connects to SAP, ADP, Jira, and Deltek’s own Vantagepoint and Costpoint, so it fits well in organizations that already run those systems. For a closer look, see our Replicon review, or our list of Replicon alternatives if it is not the right fit.
Limitation: pricing is not published, and the modular setup means you need to work out which modules you actually need before you can compare costs.
Pricing: quote only.
3. ClickTime
Key features:
- SSO on every plan
- Timesheet approvals
- Project budgeting
- Resource management
ClickTime is an online timesheet tool aimed at organizations that care about budgets and utilization, including many nonprofits, which get a discount. The detail enterprise buyers will like: SSO through Google, Okta, OneLogin, and Microsoft Entra ID is included on every plan, not held back for the top tier.
The plans step up from Starter to Team, Premier, and Enterprise. Timesheet approvals start on Team, while project budgeting and resource management start on Premier, so most large organizations will be looking at Premier or Enterprise rather than the entry price. Our ClickTime review covers the plans in more detail, and we compare similar tools in ClickTime alternatives.
Limitation: the $12 Starter plan has no approvals, so the price an enterprise actually pays is higher than the headline figure.
Pricing: Starter from $12 per user per month; Team and Premier are higher; Enterprise by quote.
4. Workday Time Tracking
Key features:
- Kiosk and geofenced check in
- Working time rules
- Full edit history
- Mobile approvals
Workday Time Tracking is part of Workday’s HR suite and shares data with Workday HCM, scheduling, and payroll. If you already run Workday, that is really the reason to pick it: hours, absences, and pay all sit in one system, with no integration to maintain.
Employees can check in at a kiosk with a PIN or get automatic prompts when they enter or leave a job site. Time accumulator rules flag workers who approach a limit, such as an average of 48 hours a week, and an audit history records every change to a time entry. Managers can review and approve time on mobile and watch check in status on a live dashboard.
Limitation: it makes sense mainly as part of the wider Workday platform, and it is built around attendance and payroll rather than project costs or client billing.
Pricing: quote only.
5. UKG Pro Workforce Management
Key features:
- Time and attendance rules
- AI scheduling
- Built in compliance tools
- Mobile team communication
UKG Pro Workforce Management is enterprise time and attendance software for large workforces, including frontline and shift based teams. Time tracking and approvals run on consistent pay rules, which reduces errors and the compliance risk that comes with them, and managers get a real time view of labor activity and cost.
Scheduling is the other half of the product. UKG uses AI to build schedules that balance business demand with employee preferences while checking them against labor rules, and its UKG Bryte AI adds insights on top. A mobile tool keeps frontline and remote staff connected to updates.
Limitation: it is an HR and scheduling platform, not a project tool, so it will not show you what a project or client costs.
Pricing: quote only.
6. Tempo Timesheets
Key features:
- Time logged inside Jira
- Team and project approvals
- Billable hours by account
- Cloud and Data Center
Tempo Timesheets is a time tracking app for Jira, available on the Atlassian Marketplace for both Jira Cloud and Data Center. Engineers log time on the issues they already work in, so adoption is rarely a problem in Jira heavy organizations.
Approvals can run at team or project level, and Tempo accounts separate billable from non billable work for invoicing. Cost tracking against budgets needs Tempo’s separate Budgets product. Its volume pricing is the most aggressive on this list: an average of $5.99 per user per month for 11 to 100 users, dropping to $1.99 for 251 to 1,000 users and lower beyond that. If you want to compare it with other ways to log time on issues, see our guide to Jira time tracking.
Limitation: everyone who tracks time needs Jira, which is awkward for finance, sales, or operations staff who do not otherwise use it.
Pricing: tiered by user count, from $1.99 per user per month at 251 to 1,000 users; free trial.
7. Kantata
Key features:
- Timer and timesheets
- Custom approval workflows
- Time and budget limits
- NetSuite and Salesforce integrations
Kantata is a professional services automation (PSA) platform for agencies and services firms, where time tracking sits alongside resource planning, project delivery, and financials. People log time with a timer, on a weekly timesheet, or from a global time entries page, and managers review time and expenses together.
Firms can set time and budget limits to stop overruns, build custom approval workflows, and audit entries to spot anomalies. The integration list covers the systems large firms tend to use, including Salesforce, NetSuite, Sage, QuickBooks, Xero, HubSpot, Jira, BambooHR, and Concur.
Limitation: it is a full PSA suite, so it is more than you need if the goal is only accurate timesheets, and pricing requires a conversation with sales.
Pricing: quote only.
8. BigTime
Key features:
- Time, expense, and invoicing
- SSO from the first plan
- Multilevel approvals
- 99.99% uptime SLA
BigTime is a PSA tool for consulting, accounting, and engineering firms that bill by the hour. Every plan includes time and expense tracking, invoicing, payments, approvals, a mobile app, SSO, and QuickBooks and HubSpot integrations.
Higher plans add what larger firms tend to need. Advanced brings custom reports, a client portal, Salesforce and Jira integrations, and an optional DCAA module for US government contractors. Premier adds multilevel approvals, project budgeting, custom cost and rate management, multi currency invoicing, and API access. Enterprise layers on resource management and quoting. BigTime also lists 24/7 email and chat support and a 99.99% uptime guarantee.
Limitation: the API and multilevel approvals are only on Premier, and only the Essentials starting price is published.
Pricing: Essentials from $20 per user per month; other plans by request.
9. Clockify
Key features:
- SSO and audit log
- Custom subdomain
- Timesheet approvals
- Apps on every platform
Clockify is best known for its free plan, but its Enterprise tier adds the controls large companies ask for: SSO, an audit log, and a custom subdomain. Approvals are available from the Standard plan up, and the timer runs in the browser, on desktop, and on mobile, which keeps adoption easy.
The tradeoff is that Clockify is a timer first. Cost and profitability reporting is lighter than in project accounting tools, and at enterprise scale the per seat price adds up. Our Clockify review goes through each plan.
Limitation: SSO and the audit log are only on Enterprise, which costs $5,995 a month for 500 users at list price.
Pricing: free for up to 5 users; Enterprise $11.99 per seat per month billed annually, or $14.99 monthly.
10. Toggl Track
Key features:
- One click timers
- SSO on Premium
- Custom roles on Enterprise
- Dedicated success manager
Toggl Track is one of the easiest time trackers to roll out, and that ease is the whole point when most of your staff never wanted a time tracker in the first place. SSO comes with the Premium plan, so you do not need a custom contract just to meet a basic security requirement.
The Enterprise plan builds on Premium with custom roles, personalized onboarding, a dedicated customer success manager, and custom work on setup, workflows, and integrations. That hands on help is worth having for a rollout across thousands of seats.
Limitation: project cost and profitability features are lighter than in PSA tools, and Enterprise pricing is not published.
Pricing: free plan; Starter $9 and Premium $16 per user per month billed annually; Enterprise by quote.
Enterprise time and attendance vs. project time tracking
The tools above fall into two groups, and knowing which one you need saves weeks of demos. Enterprise time and attendance software, such as Workday and UKG, records when people start and stop work. It applies pay, overtime, and break rules, manages schedules and absences, and sends hours to payroll. It suits hourly and shift workforces, where the main risk is paying people incorrectly or breaking labor law. Smaller teams that only need clock in and clock out can start with a free time clock app.
Project time tracking software, such as actiTIME, ClickTime, BigTime, or Tempo, records what people worked on. It ties hours to clients, projects, and tasks, so you can bill accurately, compare estimates with actual time, and see which work is profitable. It suits salaried knowledge workers in consulting, engineering, IT, and other services; for consulting firms specifically, see our time tracking software for consultants. Some large companies run both: an HR system for attendance and payroll, and a project tool for billing and costs.
Frequently asked questions
What software do companies use for time tracking?
It depends on what the hours are for. Large employers with hourly staff usually track attendance in their HR system, such as Workday or UKG. Services firms and project based teams more often use a project time tracker like actiTIME, ClickTime, or BigTime, and engineering teams on Jira often use Tempo.
How much does enterprise time tracking software cost?
Published prices on this list range from $1.99 per user per month (Tempo at 251 to 1,000 users) to $20 per user per month (BigTime Essentials), and several vendors only quote on request. For a 500 person company, that works out to between $995 and $10,000 a month at list price. Flat licenses change this: actiTIME’s unlimited plan is $1,500 a month regardless of headcount.
Can enterprise time tracking software be self hosted?
A few tools still offer this. actiTIME has a self hosted version you install on your own servers for $120 per user, one time, and Tempo runs on Jira Data Center if your Jira is self managed. Most other enterprise tools on this list are cloud only.
How do you roll out time tracking across a large company?
Start with one department, agree on the project and task structure before anyone logs time, and set up approvals from day one. Explain what the data will be used for, because people track more honestly when they know it is for billing and planning rather than surveillance. Our guide to setting up enterprise time tracking goes through the steps.
Conclusion
The right enterprise time tracking software depends on what your hours are for. Choose Workday or UKG if attendance and payroll come first, Tempo if your organization lives in Jira, and Kantata or BigTime if you want a full PSA suite. If you want project time, costs, and profit in one place, with a flat license for large teams and the option to self host, actiTIME is worth testing. For other categories of business software, see our list of the best enterprise software.
To see how actiTIME handles approvals, cost rates, and profit reports for your teams, start a free trial.
