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Estimated vs. Actual Time report is used to compare the task estimates to the actual time spent on these tasks. It also shows the variance between estimated and spent time.
Data available in the report depends on user permissions and assigned scope. Managers can run this report on their assigned team, while regular users see their own hours. For more details, please see Permissions Required to Run a Report.
This report is available in actiTIME interface only when 'Task Estimates' feature is turned ON (see section Turn Features On / Off).
Spent time and variance between estimated and spent time are calculated as of the date specified in the report parameters.
Example of the Estimated vs. Actual Time Report, detailed form
Variance between estimated and spent time is calculated as
<Variance> = <Time Estimate> - <Spent Time>
When spent time is less than time estimate, variance is positive and means remaining time budget. When spent time is greater than time estimate, variance is negative and means extra time spent for the task, customer, or project.
Estimated vs. Actual Time report supports up to 3 levels of data grouping and an additional Detail level. The available grouping options include:
Grouping by project and task names allows to generate reports on "generic" projects and tasks, i.e. those ones that are usually presented in a number of customers (in case of grouping by project names) and projects (in case of grouping by task names).
actiTIME automatically calculates subtotals when grouping report records.
On the 'lowest level' report shows either per-user or per-task data. The report can be configured to hide this information and show only summary records, calculated according to the selected grouping options.
Example of the Estimated vs. Actual Time Report, summary form(per-user information is hidden)
To access Estimated vs. Actual Time report interfaces, use sub-menu 'Estimated vs. Actual Time' of the top-level menu 'Reports'.
Estimated vs. Actual Time Report form
Parameters of Estimated vs. Actual Time Report include:
To see archived customers and projects in the customers and projects selector, set the 'Show archived customers and projects...' check box below the list of customers and projects.
Note that users can see information only for customers, projects, and tasks assigned to them.
Customers and Projects Selector
If you select a customer when option 'Show archived customers and projects...' is not selected, archived projects of this customer will not be shown in the report.
By default report shows only started tasks that have time estimates. In addition you can configure how to process not started tasks and tasks without estimates:
This option is not applicable to the reports in CSV format. Reports in the CSV format always use decimal format for time-track data.