- Clockify vs Everhour: which time tracker makes more sense for your team?
- Quick comparison: Clockify vs Everhour vs actiTIME
- What is Clockify?
- What is Everhour?
- What is actiTIME?
- Time tracking
- Budgets and project finances
- Invoicing and billing
- Monitoring and team oversight
- Pricing comparison
- Who should use each tool?
- The bottom line
- Resources
Clockify vs Everhour: which time tracker makes more sense for your team?
Short answer: Clockify and Everhour are both time trackers aimed at project-based teams, but they solve the problem differently. Clockify is a standalone tracker with a strong free tier and flexible paid options. Everhour lives inside tools like Asana, Jira, Trello, and ClickUp, adding a timer without changing your workflow. The right pick depends on whether PM tool integration matters to you and whether Everhour’s 5-seat minimum on the paid tier is workable.
Choose Clockify if: you want a standalone tracker with a more generous free tier and lower per-user costs. Clockify’s free version now supports up to 5 users. Paid tiers from $3.99 per user per month add billable rates, invoicing, and more advanced features without a seat minimum.
Choose Everhour if: your team already works inside Asana, Jira, Trello, ClickUp, or Linear and wants time tracking embedded directly in those interfaces. The native integration is genuinely smooth. The trade-off is the 5-seat minimum on the paid tier at $8.50 per user per month.
Quick comparison: Clockify vs Everhour vs actiTIME
| Feature | Clockify | Everhour | actiTIME |
|---|---|---|---|
| Free version | Yes (up to 5 users) | Yes (up to 5 users, limited) | Yes (up to 3 users, permanent) |
| Native PM integrations | Limited | Yes (Asana, Jira, Trello, ClickUp, etc.) | Via Zapier |
| Standalone timer | Yes | Yes | Yes |
| Billing rates | Yes | Yes | Yes |
| Invoicing | Yes | Yes | Yes |
| Project budgets | Yes | Yes | Yes |
| Project profitability | Yes | Yes | Yes |
| GPS tracking | Yes | No | No |
| Screenshots | Yes | No | No |
| Leave & overtime tracking | Yes | Limited | Yes |
| Timesheet approvals | Yes | Yes | Yes |
| Self-hosted option | No | No | Yes |
| Seat minimum (paid) | None | 5 seats | None |
What is Clockify?
Clockify is a standalone time tracker used by over 5 million users. Its free version recently changed from unlimited users to 5 users maximum, but still includes a solid feature set: time tracking, basic reports, projects and tasks, and data export. Paid tiers start at $3.99 per user per month (Basic, annual) and add billable rates, time approval, and invoicing. The Pro tier ($7.99 annual) adds budgets, profitability, GPS, and screenshots. Enterprise at $11.99 adds SSO and audit logs.
Clockify does not embed natively in project management tools but integrates with many via browser extension. Its appeal is straightforward: a lot of features at a low price with no seat minimums.
What is Everhour?
Everhour is a time tracker built to live inside project management tools. When you connect Everhour to Asana, Jira, Trello, ClickUp, Linear, Basecamp, GitHub, or Front, a timer appears directly in those tools’ task interfaces. No context switching needed. Everhour also handles budgets, billing rates, and invoicing in its paid tier.
The paid Team tier costs $8.50 per user per month (annual) and requires a minimum of 5 seats. A 2-person team still pays for 5. The free version supports up to 5 users with limited features. For a larger team with strong PM tool usage, the pricing is reasonable; for small teams, the minimum is a real friction point.
What is actiTIME?
actiTIME is project time tracking software that connects hours to project financials. It covers project budgets, billing rates by work type, cost of work, profitability, leave, and overtime in one product with no feature tiers. Free for up to 3 users, from $5 per user per month online, or $120 per user one-time self-hosted. 20+ years on the market, used in 130+ countries.
Time tracking
| Feature | Clockify | Everhour | actiTIME |
|---|---|---|---|
| Browser extension timer | Yes | Yes | Yes |
| Desktop app | Yes | No | Yes |
| Mobile app | Yes (iOS, Android) | Yes (iOS, Android) | Yes (iOS, Android) |
| Manual time entry | Yes | Yes | Yes |
| Automatic tracking (Kiosk) | Yes | No | No |
| Offline tracking | Yes | Limited | Yes |
Winner: Clockify for breadth. Desktop app, kiosk mode, GPS, offline tracking — Clockify covers more platforms and scenarios. Everhour focuses the experience on browser-based PM tools.
Budgets and project finances
| Feature | Clockify | Everhour | actiTIME |
|---|---|---|---|
| Project budgets (hours) | Yes | Yes | Yes |
| Project budgets (cost) | Yes | Yes | Yes |
| Billing rates | Yes | Yes | Yes |
| Fixed-fee project type | Yes | Yes | Yes |
| Project profitability | Yes | Yes | Yes |
| Cost of work reports | Limited | Limited | Yes |
Winner: actiTIME for depth. Clockify offers budgets at Pro ($7.99/user/month). Everhour’s Team tier ($8.50) unlocks the same features but with a 5-seat minimum. actiTIME includes all of this plus deeper cost-of-work reporting from $5 per user per month.
Invoicing and billing
| Feature | Clockify | Everhour | actiTIME |
|---|---|---|---|
| Invoice creation | Yes | Yes | Yes |
| Expense tracking | Yes | No | No |
| Stripe integration | No | No | No |
| QuickBooks sync | Yes | Yes | Yes |
| Xero integration | Yes | No | No |
Winner: Clockify on price for invoicing (Standard tier, $5.49/user/month vs Everhour’s Team tier $8.50/user + 5-seat minimum). For QuickBooks integration, both work; actiTIME also connects to QuickBooks.
Monitoring and team oversight
| Feature | Clockify | Everhour | actiTIME |
|---|---|---|---|
| Screenshots | Yes | No | No |
| GPS tracking | Yes | No | No |
| Activity levels | No | No | No |
| Kiosk / shared clock-in | Yes | No | No |
Winner: Clockify for teams that need light monitoring. Everhour and actiTIME have no monitoring features.
Pricing comparison
Clockify pricing
| Tier | Price | Key features |
|---|---|---|
| Free | $0 (up to 5 users) | Time tracking, projects, reports, data export |
| Basic | $4.99/user/month ($3.99 annual) | Admin roles, time approval, time audit |
| Standard | $6.99/user/month ($5.49 annual) | Invoicing, QuickBooks, Xero, approvals, time off |
| Pro | $9.99/user/month ($7.99 annual) | Budgets, profitability, GPS, screenshots, scheduling |
| Enterprise | $14.99/user/month ($11.99 annual) | SSO, custom subdomain, audit log |
See also: Clockify Pricing 2026: Plans, True Costs & What You Actually Get
Everhour pricing
| Tier | Price | Key features |
|---|---|---|
| Free | $0 (up to 5 users, limited) | Basic time tracking, reports, limited integrations |
| Team | $8.50/user/month (annual, min 5 seats) | All features: budgets, billing, invoicing, SSO, all integrations |
| Custom | Contact sales (50+ seats) | Volume discounts, priority support, dedicated onboarding |
5-seat minimum means a 3-person team pays for 5 seats: $42.50/month instead of $25.50/month.
See also: Everhour Review 2026: Pricing, Features, Pros, Cons & actiTIME Comparison
actiTIME pricing
| Option | Price | Key features |
|---|---|---|
| Free | $0 (up to 3 users) | Time tracking, projects, reports, permanent |
| Online | From $5/user/month or $1,250/month (200+ users) | All features, leave & overtime, API, QuickBooks |
| Self-hosted | $120/user, one-time | Full features, own server, no monthly fees |
Cost comparison for 5 users (annual billing)
| Tool & tier | Monthly cost | Annual cost |
|---|---|---|
| Clockify Free (5 users) | $0 | $0 |
| Clockify Basic | $19.95/month | $239.40/year |
| Clockify Pro | $39.95/month | $479.40/year |
| Everhour Free (5 users, limited) | $0 | $0 |
| Everhour Team (5-seat min) | $42.50/month | $510/year |
| actiTIME Online | From $25/month | From $300/year |
Who should use each tool?
Clockify: Teams of any size who want a standalone tracker with a solid free tier and low per-user paid pricing. Good for teams that don’t live inside a specific PM tool and want GPS or screenshots without paying Hubstaff prices.
Everhour: Teams of 5 or more that run their work inside Asana, Jira, Trello, ClickUp, or similar tools. The native integration removes the biggest friction point of time tracking: the context switch. If you’re a smaller team or don’t use a supported PM tool, the value drops sharply.
actiTIME: Project-based teams that want to connect time to financial outcomes. Budgets, billing rates, cost of work, profitability, leave, and overtime in one place without seat minimums or feature tiers to navigate.
The bottom line
Clockify and Everhour are both solid tools for project time tracking. The decision comes down to one thing: do you need the timer to live inside Asana, Jira, or Trello? If yes, Everhour is the cleaner choice despite the 5-seat minimum. If no, Clockify offers more flexibility at lower cost.
If you need deeper project financial tracking with leave and overtime built in, actiTIME gives you that without the seat minimums or PM tool dependencies. Try it free for 30 days.
Resources
- Clockify pricing (verified June 2026): clockify.me/pricing
- Everhour pricing (verified June 2026): everhour.com/pricing
- actiTIME pricing (verified June 2026): actitime.com/pricing
