Top 10 Employee Scheduling Software


Scheduling, leave management and attendance tracking are essential regardless of whether your employees work a fixed number of hours every day or enjoy flexible work arrangements.

For this purpose, it is possible to use such old-fashioned tools like Excel and Word or integrate scheduling modules and calendars into your HR and payroll systems. However, there are better ways to keep track of employee attendance and absence. Here’s our selection of scheduling tools for different areas of application.


Employee scheduling software

1. actiPLANS

actiPLANS is a perfect tool for employee scheduling – it supports the planning of time off and on duty both in the short and long term.

In the desktop version of actiPLANS, one may track their current and future PTO balance and then use this information to select and mark any period as vacation or another relevant type of leave. Besides, the mobile version lets users notify colleagues that they’re running late or leaving early and overview who is absent at the moment and why. This is great for staying in the know of current employee availability, both within regular and flexible work arrangements.

One more valuable feature of actiPLANS is the automatic leave request approval. It helps make the absence management process more streamlined, which not only saves a ton of time for managers but also contributes to higher employee satisfaction by giving team members more control over personal work schedules.

2. ShiftNote

ShiftNote is an employee scheduling software and manager log book for any shift based industry like restaurants, retail stores and hotels. Its features include an easy-to-use scheduler, time off management, daily communication and KPI tracking via the manager log book, forecaster, checklist system, messaging and more.

ShiftNote allows managers to create schedules faster while also saving on labor costs by reducing overtime and improving communication by utilizing the log book every shift. It also includes free training and onboarding setup!

3. Hot Schedules

Hot Schedules is an online scheduler for teams that work on a shift basis. By automating the scheduling process, it saves managers’ and regular employees’ time. Clients report that with Hot schedules, it is not only faster to create, communicate and manage work schedules, but also easier to save on labor costs and forecast future capabilities. What’s more, the tool helps control labor costs and budgets.

4. Humanity

One of the most popular solutions, Humanity offers scheduling, time clock and staff management features. It helps organize shifts and communicate schedule information to the employees quickly and easily, and also includes payroll and HR features. Humanity has mobile apps for viewing and managing team’s schedules from anywhere.

5. Snap Schedule

“Excel-like with more power,” as the authors call it. In fact, the interfaces of this tool are similar to the Excel’s, but it offers special features for schedule planning and publishing. It enables users to create and assign shifts, plan workloads and control overtime. Snap Schedule also allows to schedule breaks and define tasks to be performed during each shift. The app helps build up a mindful shift management process, reduce labor costs, prevent unexpected overtime and easily collect payroll data.

6. Sling

Sling combines schedule planning and absence management features, so it helps manage shift work and avoid conflicts with the team’s absence schedule. The tool allows you to copy shifts and schedules between days and weeks and create recurring shifts to eliminate repeated entries. A mobile app is provided so that you can stay on top of things and communicate with your colleagues from anywhere. What’s more, the app has a “social space” feature that allows to share updates and files, set up newsfeeds and interact with coworkers.

7. Calamari

Calamari contains two modules: leave management and clock-in and –out. Its leave management module offers an automated time off processing from request to approval and leave balance calculations. In it, you can create various leave types, see requests history and attach related documents to your requests.

Human Resources
A Million-Dollar Work Schedule: Alternatives to Choose From
June 2018
4 min read

8. Ximble Schedule Maker

Ximble offers a schedule planner that helps create shifts for teams of any size. In this app you can create schedules for teams, manage absence requests, control labor costs, communicate with colleagues and more. The tool allows to manage schedules for teams located in different offices: it supports multiple calendars for different locations and protects from double-booking of work time by a person who works at two locations.

Ximble Schedule Maker helps managers understand their employees’ availability for future workloads and sort them by job roles, if team’s capacity for specific work type needs to be checked.

9. Shiftboard

Shiftboard is a scheduling tool for medium and large teams. It offers a complex approach to scheduling, attendance tracking, as well as performance and capacity analytics. Its scheduling features allow a simple setup process, avoiding schedule conflicts and unwanted overtime, and automating schedule creation. Managers can benefit from built-in reports and analytics that help in planning work ahead.

The tool includes a startup procedure for new employees that simplifies the onboarding process and ensures that all employees have taken necessary startup and training steps. For hiring managers, it also streamlines candidate data collection and organizes the entire hiring process.

10. Homebase

According to the developers of this app, a thoughtful scheduling procedure can save up to five working hours each week. This is what the app offers: scheduling, shift management and labor cost control. Managers can create schedules and communicate them to the employees both from the desktop account and the mobile app easily and quickly. By automating work time calculation, Homebase also helps managers forecast labor costs and compare them to the planned budget figures.

As the developer emphasizes, using spreadsheets for leave management costs more than you expect. Up to 14000 minutes a year are spent on requesting leaves and getting them approved in a team of 200 employees, and this is the amount of time that can be used more efficiently with a special leave management tool.

Are you ready to drive your business growth with actiTIME?

Sign up for a free trial and see how things are getting better

Start Using actiTIME
Boost your business with actiTIME, sign up for free trial