QuickBooks Time Tracking: Billing Management Made Easy

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QuickBooks is one of the most popular billing tools used by small and medium businesses worldwide. As many companies bill their customers on the basis of time spent on their projects, they usually need a combination of time-tracking and accounting functions.

To avoid double time entry and simplify billing, accounting and bookkeeping, various time-tracking tools offer integration with QuickBooks. In our collection, we’ve featured some time-tracking solutions that integrate with QuickBooks and allow to streamline timekeeping and bookkeeping.

1. QuickBooks Time-Tracking

QuickBooks has its own time-tracking module that allows to count billable time. Employees can fill out timesheets without accessing billing data, and managers review timesheets, make changes to them if necessary, and prepare invoices and payrolls.

While this feature works for some companies, it can be extended by integration with other tools that offer more ways to use the collected time-track data: flexible reporting, insights into productivity and performance, etc. Below, we’ve listed some of these tools.

2. actiTIME

actiTIME is a time-tracking and work management tool that offers QuickBooks integration with its native integrator add-on. The add-on enables import of work and leave time to QuickBooks for easier calculation of billable and payable amounts based on the time logged in actiTIME. This helps prevent duplicated data entry and speed up billing and tax calculations.

actiTIME’s add-on for QuickBooks integration allows to set up custom rules for data import: how to connect actiTIME time-tracking structure with QuickBooks objects, how to process specific items during the import – automatically, partly automatically, or manually. It also helps link users’ accounts in actiTIME to employees created in QuickBooks.

3. ClickTime

ClickTime is a timesheet and expense management tool. While it has expense and budget management features, it also offers an end-to-end integration with QuickBooks for import of timesheets, activities, billing data, expenses, and time off. This simplifies payroll processing and client billing, reduces errors, and prevents duplicate time entry.

4. MinuteDock

MinuteDock is another time-tracking system that enables timesheet export into accounting systems. This tool provides integrations with several accounting software tools, including QuickBooks. The app allows to generate new invoices directly into the accounting system, sync employees’ work and leave time data, and use existing invoice templates from the accounting tool.

This integration and seamless data sync allows to avoid double work and prevent errors. It reduces time and effort spent on invoicing and payroll processing, and helps get more value of the collected time-track data.

5. eBillity

eBillity, while being a time-tracker focused on calculating and processing billable time, offers integration with QuickBooks for using collected time-track and billing data in this accounting tool. It seamlessly syncs with your company’s desktop or online installation of QuickBooks and allows to transfer all collected time and billing data into the system.

6. BigTime IQ

BigTime IQ provides time-tracking, expense tracking and project management features. For more efficient workflow, it offers QuickBooks integration using Intuit’s own products for data transfer. This integration enables automated sync of timekeeping, expense, client and project data with the accounting system.

The integration is easy and safe: BigTime IQ doesn’t alter any of the existing data or settings that are already configured in QuickBooks. Integration features also include import of timesheet and invoice history from QuickBooks to BigTIme IQ so that you can review and use it in both tools.

7. Avaza

Avaza is a project management, scheduling and timesheet software. It supports QuickBooks integration with an in-app add-on, like many other time-tracking software solutions, or via Zapier, an integration tool.

When integrating the two tools, you can configure integration settings, i.e. set up how items will be mapped in both apps, how invoices will be processed, and how payments will be synced. After that, you can use the data logged in Avaza for billing and payroll processing in QuickBooks.

8. ProWorkflow

ProWorkflow, the project and workflow management tool with timekeeping feature, has a variety of integrations with accounting software – including QuickBooks. The connection of ProWorkflow to QuickBooks allows accountants and managers to send invoices from ProWorkflow to QuickBooks, and to sync the contacts between the two tools.

Are you using another time-tracking method with data import to QuickBooks? Share it at productivity@actitime.com!