Try Free

Making Corrections

It is strongly suggested that you only attempt an import when you don’t expect any further changes to be made to your data in actiTIME.

If you do need to make some corrections to your time entries in actiTIME after you have imported the data to QuickBooks, you can run the import again with the same configuration and the Integrator will update the data in QuickBooks accordingly.

Please note that corrections can only be made to activities that have not yet been billed in QuickBooks. Otherwise, any changes will need to be made manually directly in your QuickBooks account.

Examples of possible corrections

Changes made in actiTIME
Resulting time activity (TA) in QuickBooks
Time entry increased
Time added to TA
Time entry reduced
Time subtracted from TA
Task moved to another project
TA with old customer reduced / deleted → TA with new customer created
Task deleted
TA with old customer reduced / deleted
Type of Work changed
TA with old service item deleted → TA with new service item created
Task name or time record comment changed
TA description updated, time in TA unchanged

Updating specific Mapping Settings and repeating an import can also cause significant changes in the imported data:

  • If the mapping rule for a specific entity is changed to Do not import, repeating the import will lead to the deletion of the time activities associated with this entity in QuickBooks for the selected time period
  • If the mapping rule for a specific entity is changed to Link to [Another Entity], repeating the import will lead to the deletion of the time activities associated with the old entity and to the creation of new time activities associated with the new entity in QuickBooks for the selected time period

Remember that you can always review all the corrections during the preview step before starting the import.

Still have questions? Let us help you.